Project Management - Electrical Lab with Recreation Center - Case Study Example

Part1: Project Title: Build and construct electrical lab with Recreation center . Project description: The purpose of this project is to develop Build and construct electrical lab with Recreation center in Al Ain men’s collages. The duration of the project is 1 year to be completed with the cost of 4 million AED. We will build a separate electrical lab that will have rooms for training and training equipment and a room that will be decayed for high voltage experiments. The recreation center will be for the engineering student and stuff only to have some relaxing time after stressful work. The center will be environmental friendly by supplying the electricity to the lighting from solar panels. Moreover, the new center will have highly suficstacted alarm system in case of emergency. Scope of the Project: The scope of the project is to Build and construct electrical lab with Recreation center in order to meet the student’s needs , like providing state of art technologies and achieve the college needs because of the highly demand on new electrical labs because of the increase number of students who would like to join electrical engineering major. The cost for the new center will be expensive and it cost 4 million AED. Project Life Cycle Plan: The aim of this project is to improve and develop our electrical labs in Al Ain Men’s College to combine all electrical departments in one place including all different kind of laboratories and all needed rooms like training rooms and a place to store all the dangerous equipments and also to store the student projects. This project will 1 year and the budget of the project including all equipment and material is 4 million AED. The center will save student time, they will be able to find all the material and equipment in one place instead of having to searched for them from outside the college. The student will be able to use the recreation center to prepare for them classes and their presentations in addition to have some relaxing environment, and read books also that are not necessary related to their course. The center will enhance the quality of education for the students because they can have enough time to focus in their study and to be able to use art equipments. We will calculate the probability of the risk and we will try to avoid it. So, we have to do several things before we start. First of all, we have to find the most suitable place to construct the electrical lab with the recreation so the student will be able to access it easily. After that we have to check with team a member who is responsible for budget, if we have the enough resources, capability, and competency to implement this project in the college. Part2: Deliverables: Finding a suitable place Search for free areas Check their capability Select suitable area Building & constructing the Engineering Lab build the infrastructure ( foundations ) build the column and roof rise the walls finalize the building structure communicate and check the electricity Painting Equipment’s Furniture 30 Computers with all needed programs 50 DC power supply 50 breadboard Connection Wires 100 multimeter 50 oscilloscope 20 appliers High voltage AC power supply 3-phase power supply Transformers 20 Allen Bradley PLC 10 DC machines with there auxiliary equipments Wireless network Test Security Alarm Electricity First Aid Box Fire extinguisher Smoke detector Electricity potection Milestones: The project will take 1 year to finish Design the lab with engineers by the first month Start building the infrastructure in 2 months Finished with column and roof after 3 mounts from finding the infrastructure Finishing the walls in 1 month after finishing the column and roof Done with finalizing and painting in 1 month after finishing the walls Order chairs ,tables and boards in month 8 Finishing insulting the electrical test equipment and computers by month 9 Order alarm system moth 10 Get the internet connection finished by month 11 Inspection and test the center by month 12 Technical requirement: The lab has sufficient space for classes, tables and chairs Camera system work Alarm system work Wired the laptops and download the software The size of the whole building is 200m2 Design, develop and test equipment Evaluate and test products Adjust, test and repair equipment Operate and maintain test equipment Run computer simulations Record and interpret data Conduct studies on production time and quality Analyze production costs Help engineers design, develop and test machinery and equipment Prepare layouts and drawings Prepare the lest of equipment and cost of each one Limits and exclusions: The worker responsible for preparing the tables, chairs and clean up IT technetions responsible for download the software on laptops and computers Etisalat response for install internet Supervisor responsible for checking the number of laptops and other things Security reasonable for alarm systems Engineer Ali & Omar are responsible for design the lab Construction company is response of the whole building Engineer Eisa & Abdullah are responsible for ordering the equipment of the lab Engineer Mohammed responsible for communicate with companies Lab work limited to Sunday through Thursday, 8:00 am to 8:00 pm Customer review: We did survey to know the students complains and problems that they doesn’t have enough equipment and machines technician in our labs. There were several feedbacks from them about the current lab. In the current lab, there is no machine technician for guiding and training the student also we missed many kind of important machine that we need to use it. The lab itself does not have enough equipment’s for education purpose such as science experiments. In addition, they are suffering from time, effort, and money when they go outside college. Project Organization 1.0 Finding a suitable place (2 Months) 1.1 Search for free areas 1.2 Check their capability 1.3 Select suitable area 2.0 Building & constructing the Engineering Lab 2.1. build the infrastructure ( foundations ) (3 months) 2.2. build the column and roof (1 month) 2.3. rise the walls (1 month) 2.4. finalize the building structure 2.5. communicate and check the electricity 2.6. Painting 3.0 Finishing 3.1 Order chairs ,tables and boards in month 8 3.2 Finishing installing the electrical test equipment and computers by month 9 3.3 Order alarm system moth and Test10 3.4 Get the internet connection finished by month 11 3.5 Inspection and test the center by month 12 4.0 Test 4.1 Test First Aid Box 4.2 Test Fire extinguisher 4.3 Test Smoke detector Technical requirement: The lab has sufficient space for classes, tables and chairs Camera system work Alarm system work Wired the laptops and download the software The size of the whole building is 200m2 Design, develop and test equipment Evaluate and test products Adjust, test and repair equipment Operate and maintain test equipment Run computer simulations Record and interpret data Conduct studies on production time and quality Analyze production costs Help engineers design, develop and test machinery and equipment Prepare layouts and drawings Prepare the lest of equipment and cost of each one Work Breakdown Structure (WBS) Organization Breakdown Structure (OBS) Responsibility Matrix Stakeholder 1 Stakeholder 2 Stakeholder 3 Stakeholder 4 Organization Project Manager Electrical Engineer Structural Engineer Architect Role on project He/she is the overall leader in the project. He coordinates all the other members of the project team He/she is the Electrical Engineer whose role is to carry out electrical aspects of the project. He/she is the structural Engineer whose role is to carry out structural aspects of the building. He/she is the architect whose role is to design the best plan for the recreation center. Unique facts about stakeholder Comes up with the scope of work for entire project. Lays the foundation of the entire project by carrying out the assessing the main preliminary requirements Come up with the best and safe electrical connection for the recreation center project. Come up with the best structural aspects for the recreation center project Come up with the best and architectural aspects of the project for the recreation center project Level of interest Very high because he or she determines or assesses the project deliverables and overall performance of the project High because he or she has to be aware of the project so as to get the required engineering materials ready for sale High because he or she is in charge of the structural implementation of the selected option High because he or she is in charge of the planning the building design Level of influence Very High Very High High Very high Suggestions on managing relationships Needs to maintain a constant communication with the other the people in the so as to get the required information from these people. Needs to cooperate with other engineers and the project managers so that he or she can be in a position to get sound suggestions Needs to cooperate with other engineers and the project managers so that he or she can be in a position to get sound suggestions Needs to cooperate with other engineers and the project managers so that he or she can be in a position to get sound suggestions Roles and Responsibilities Role Name Organization/ Position Contact Information Planning and overseeing execution of the project objectives Abdul Sharif Project manager 0900254650 He/she is the electrical Engineer and he is in charge of electrical connections in the building Abdalah Mohammed Electrical Engineer 0900245400 He/she is the electrical Engineer and he is in charge of structural aspects of the building Amina Mohammed Structural Engineer 0900200350 Communication Plan Communication Plan Project Name: Build and construct electrical lab with Recreation center Project Team Members Names and Sign-off: Designation Name Sign-off on Team Contract Project manager Abdul Sharif Electrical Engineer Abdalah Mohammed Structural Engineer Amina Mohammed Architect Smith Joseph Contractor Adrian Brown Team member Brian Rey Code of Conduct: As a project team, we will: Be considerate since other people will use our work and we will also depend on others as well. Be respectful while treating each other since we are all able to make valuable contribution to the project. Disagreement should not result in poor manners and poor behaviors. Be collaborative, meaning that individuals should work with others in teams. Participation: We will: All take part in decision making and implementation of the same decisions. Contribute in the project planning and project execution processes. Offer our time to take part in any of the project’s activity when called upon to do so. Communication: We will: Provide valid email addresses or contact information so that direct responses can be made Avoid the use of repetitive arguments and personal attacks while communicating. Attend any of the project meetings we are called upon to so as to get information regarding the project. Problem Solving: We will: Seek to find the root cause of the particular problem affecting the project. Come up with solutions that are sensible. Come up with workable plans for the implementation of the solutions. Meeting Guidelines: We will: Stick to the guidelines agreed upon by the project team. Ensure that we accomplish a planned task in time. Ensure that we meet the expectations of the tasks assigned to us. Cost estimates; you may use the WBS to estimate the project cost Activity Cost Element Amount build the infrastructure ( foundations ) Building Materials (Concrete, Sand, Stones, Cement) 400000 build the column and roof Roofing Materials 300000 rise the walls Building Materials (Bricks/blocks/glass, cement) Paint 300000 Order chairs ,tables and boards chairs ,tables and boards 300000 Finishing installing the electrical test equipment and computers 30 Computers with all needed programs. 50 DC power supply 50 breadboard Connection Wires 100 multimeter 50 oscilloscope 20 appliers High voltage AC power supply 3-phase power supply Transformers 20 Allen Bradley PLC 10 DC machines with their auxiliary equipments First Aid Box Test Fire extinguisher Test Smoke detector 900000 200000 100000 100000 100000 100000 100000 100000 100000 100000 100000 100000 100000 100000 50000 50000 50000 Order alarm system Security Alarm 50000 Get the internet connection Wireless network 50000 Total 4 M AED Managing risks/ risk mitigation Owner It is possible to have a risk resulting from the owner of the project. This risk will be minor and will be in form of slight delay of payments to contractors, imposition of unreasonably tight schedule, change of design, improper intervention, and delays in getting access to the site, lack of scope definition, sudden bankruptcy, and breach of contract. This risk will therefore be rated as low and can be mitigated by ensuring that the owner of the project is adequately prepared in advance to address the risk. Designer The risk related to the designer is also possible to occur. Like that related to the owner, this will be a minor risk. It will come in form of small deficiency in drawing, defective design, failure to issue documents on time and changes in design. It will be rated as low and can be mitigated by ensuring that there is proper selection of designers who are well qualified. Subcontractors The risk related to subcontractors is unlikely to occur. This is because the subcontractors are striving at maintaining their good image so that they can get more contracts. Its impact is therefore, very low. In case it occurs, it can be mitigated by ensuring that the subcontractors are well paid and motivated to do a good job. Political factors It is possible to have a risk resulting from the political factors. This risk will be minor and will be in form of slight delays in approvals, bribes and corruption, changes in Laws, labor strikes and war threats. This risk will therefore be rated as low and can be mitigated by ensuring that the there is good terms with the government. Economic factors It is possible to have a risk resulting from the political factors. This risk will be minor and will be in form of small shortage in the availability of equipment, shortage in availability of manpower, shortage in availability of material, currency fluctuation and inflation. This risk will therefore be rated as low and can be mitigated by ensuring that the there is enough financial preparation. The identification of risks is seen as a recurring event. It cannot be done once and then set aside. It starts in the in the initial stage of a project in which the identification of initial risk is done. Identification and documentation of risks and mitigation measures are identified during the planning stage. The identification, resolution and management of risk go on after the initiation of the project throughout the project life cycle. New risks are identified as the project matures causing internal and external situations to change. As the probability of risk occurrence rises or as a risk turns into a reality, and the project manager addresses the real problem, there is need for re-planning to take place (Crouhy, et al., 2000). Part 5: Project Report Submission Performance Measuring Method and Reporting The method for measuring and reporting the performance and progress of the project is that involving the determination of whether the deliverables, budget and time set during the project planning are being met. If each of the deliverable and task is completed within the set time and with the use of the available resources, then it can be reported that the project is performing or progressing well. Therefore, the best way of measuring the success of the project is to ensure that specific time and cost limits are set for each task and deliverable. After doing this, the measurement will be simple since the completion time for each task or deliverable will be matched with the time set during project planning. If it falls within the time and cost set during planning, then the task or the deliverable will be measured as successfully completed (Bruce & Langdon, 2000). Project Retrospective and Closure Process The retrospective in this case is the other name for postmortem. In respect to project, there will be a formal evaluation of the project performance in the end of the project. The lessons learned from the project will be extracted. At the same time, recommendations will be made and managed so that they can be applied in the future. Three measures of success will be used in Project. These measures are mainly process based and they include whether the project came on scheduled time, whether the project came on cost or budget and whether the outcomes or results were met. If these were achieved, then the project is closed and reported as successful. References: Aven, T., & Vinnem, J. E. (2007). Risk management with applications from the offshore petroleum industry. Berlin: Springer. Bruce, A., & Langdon, K. (2000). Project management. S.l.: Dorling Kindersley. Crouhy, M., Galai, D., Mark, R., & Ebrary, Inc. (2000). Risk management. New York: McGraw Hill. Field, M., & Keller, L. S. (1998). Project management. London [u.a.: International Thomson Business Press. Frenkel, M., Hommel, U., Rudolf, M., & Dufey, G. (2005). Risk management: Challenge and opportunity. Berlin: Springer. Haynes, M. E. (2002). Project management: Practical tools for success. Menlo Park, Calif: Crisp Learning. Meredith, J. R., & Mantel, S. J. (2012). Project management: A managerial approach. Hoboken, NJ: Wiley. Nagarajan, K. (2005). Project management. New Delhi: New Age International. Read More