Compliance Related Planning, Project Quality and Risk Management - Coursework Example

PROJECT MANAGEMENT PLAN Name: Course: Instructor: Institution: Location: Project management plan 1. Compliance related planning Compliance relating planning is an integral part of any project because it improves the changes of success of the given project. It contains a list of important activities that should be taken in to consideration during the planning process namely Capital Planning and Investment Control (CPIC) Security (including the C&A process) Enterprise Architecture Section 508 Compliance Privacy Impact Assessment (PIA) PHIN related requirements (PHIN Vocabulary and PHIN Messaging) Application and Server hosting requirements (e.g., Secure Data Network, Mid- Tier Data Center, Designated Server Sites and other ITSO requirements) 2. Risk Management A risk is a condition or event that takes place prior or during an event and that could have a negative or positive effect on the objective and outcome of the project.. A risk management plan is a tool that can be utilized to identify, assess, report, monitor, and respond to these risks. The project management team prepared a risk management plan to monitor, record the activities of the project and to identify, analyze and manage any risks that may arise during the lifecycle of the event. The project management plan contains practices and templates for prioritizing and recording risks. Risk definition Likelihood Impact Risk level Consequence Mitigation Economic risk Low turnout of delegates at the conference Unlikely High High3 The event regarded as a failure and the organizing committee ends up with financial problems The event to have been advertized more vigorously Withdrawal of sponsorship Unlikely High High3 The event may not take off as scheduled at some activated may have to be removed from the schedule Some activities that are not that important like the Melbourne tour or guest speakers may have to be removed from the event. Conference ending later than the stipulated date Unlikely High High3 The cost may go beyond the budget of the conference and can lead to debts Some activities should be removed from the schedule to make sure that the event ends on time People risks unusually high turnout of AIPM members than the amount of tickets available Unlikely medium medium The reputation of AIPM may be damned in the eyes of its members AIPM should have printed more tickets for its members to avoid such scenarios. Misbehavior Unlikely low low The event may be viewed us unorganized and lacking discipline which may discourage people attending future events The event organizer should brief all the delegates on the proper conduct and code of ethic during the registration process. Operational risks Lack of security Unlikely High High3 The event may be viewed as unsafe and discourse people from attending them in the future. The event organizers should have contacted the police to provide security outside the venue and hire a security firm to provide security within the venue. Staff lacking adequate training Unlikely High High3 The services offered at the event may be of low quality which will affect the overall success of the event The organizers should have ensure that the staff are well trained and properly briefed on the activities scheduled to take place Health risks Intoxication likely low low The event may be viewed us unorganized and lacking discipline which may discourage people attending future events The event organizer should brief all the delegates on the proper conduct and code of ethic during the registration process. Smoking likely medium medium The event may be viewed us unorganized and lacking discipline which may discourage people attending future events The event organizer should brief all the delegates on the proper conduct and code of ethic during the registration process. Disability likely high high The organization can be viewed as not being accommodating or sensitive to people with disabilities and most cooperate sponsors and may distance themselves from it. This will deny it much needed funds for future events. The organizing committee to have ensured that access and parking facilities for the disabled are available Food allergies Very likely high high Can damage the reputation of the organization The menu should have be availed and with clear details of the ingredient. 3. Quality Quality is successfully managing a project to the point that it meets or exceeds a customer’s expectation through deliverables or actions that produce an excellent service or product. Quality panning is crucial because it affects the scheduling and costs of a project. A project plan is the best way of managing quality because it identifies that the activities that need to be carried out to make sure the project meets the customer’s quality expectations. The plan is based on the quality standards set by the clients or by the managing organization. It includes several kinds of quality assurance techniques. It records all the important information needed to manage the quality of the project effectively, right from the planning stage to delivery. It defines the quality procedures, policies, roles, authorities of a project. The quality management plan is designed during the projects planning phase. Its target is the project sponsors, the project team, and the project manager. 3.1. Project quality management overview 3.1.1.1. Organization and responsibilities Name Role Quality responsibilities Mobutu Seseko Project Manager Quality monitoring and coaching Responsible for the overall management of the quality department Delegates role to the quality manager Directly responsible for monitoring the quality controls measures in place to ensure that the event will be a success Jacob Zuma Quality manager Runs the quality department on behalf of the manager Conducts all thee quality audits of the department Reports to the project manager Uhuru Kenyatta Quality planning director The director has to ensure that the standards ensure the event performance is satisfactory, the event is functional and complies with all the set rules and regulations. came up with monitoring processes and desired metrics that can be utilized to measure the quality standards Nelson Mandela Quality assurance director Quality assurance director is in charge of project quality analysis and improvement Idi Amin Dada Quality control director Quality control 3.2. Project quality management Quality management is the process of planning, evaluating, and implementing to improve the project quality standards. Project management can be broken down into three parts quality planning, quality control and quality assurance. 3.2.1.1. Quality planning The quality-planning director came up with the quality standards that will be relevant to ensure the celebrations are a success. The director has to ensure that the standards ensure the event performance is satisfactory, the event is functional and complies with all the set rules and regulations. The quality-planning director had to establish the definition of quality in the context of the event and establish quality measurement tools. 3.2.1.1.1.1. Project quality definition For the Australian Institute of project manager’s 25th anniversary celebrations to be described as being of high quality, there some activities that need to be conducted on time and in the correct manner. The quality-planning director established a list of activities that are deemed important and that can affect the quality standard of the event. Activity Quality importance Dinner Gala Very important Has to be done on the stipulated date and time Official Closure Very important has to be done on the stipulated date and time Number of delegates Turnout is important at least three quarters of the tickets should be old Presentations The presentations as important especially the key speakers they can make or break and event Quality of the food The quality of food served can also break or make an event. 3.2.1.1.1.2. Project quality measurement To ensure that quality is maintained the quality-planning director came up with monitoring processes and desired metrics that can be utilized to measure the quality standards during the anniversary celebrations. The director developed a quality measument plan. The plan is given below Type of activity Quality importance Level of success of the activity Effects on the overall quality of the event Keynote speaker important Gala Dinner Very important First speaker Important Second Speaker Important Guest Speakers Not very important Chartered Tours of Melbourne Not important Closing date Very important 3.2.1.2. Quality assurance 3.2.1.2.1.1. Project quality analysis and improvement The quality assurance director’s responsibility is to analyze the data collected by the planning director to make sure that the event is progressing well and no activities are interfering with the quality and success of the event. The director came up with a quality analysis log that is to be used to assess the level of degree an activity has on the quality and overall success of the event. The quality analysis log is given below Activity Level on quality risk Impact on the effect of the event Interventions and control References Kerzner, H. 2013. Project management: A systems approach to planning, scheduling, and controlling. Hoboken, New Jersey: John Wiley & Sons, Inc. Lester, A. 2014. Project management, planning, and control: Managing engineering, construction, and manufacturing projects to PMI, APM, and BSI standards. Naylor, H. F. W.1995. Construction project management: Planning and scheduling. New York: Delmar Publishers. RKerzner, H. 2001. Strategic Planning for Project Management Using a Project Management Maturity Model. New York: John Wiley & Sons. oberts, P. (2011). Effective project management. London, UK: Kogan Page Spinner, M. 1992. Elements of project management: Plan, schedule, and control. Englewood Cliffs, N.J: Prentice Hall. Read More