Plan for a Successful Project - Assignment Example

Project Implementation Plan Table of Contents Task 1 1. Technical Project Planning. (Section 1 to be completed in first meeting) 1.1. Project Information. 1.2. Key Project Contact Information. 1.3. Team name and Logo. 1.4. Appoint First Team Leader and Team Manager. 1.5. Project Goals. 1.6. Timescale for the Completion and Submission of all the Allocated Field Corse Preparation Tasks. 2. Define the criteria for use within the Peer and Self-Assessment Process. 3. Agenda Outline Template for Weekly Meetings. 4. Minutes Template for Weekly Meetings. 5. Team Charter. 5.1. Define the Individual Roles and Responsibilities of the Team Members. 5.2. Outline the Teams Operating Rules. (refer to assignment 1 – exercise 1) 5.3. Procedures and Standards for Communication. 5.4. Procedures for Sharing and Communication in Relation to Specific Outputs. 5.5. Reporting and Decision Making for a Successful Project. 6. Risk Assessment for the First Phase of the Project. (refer to assignment 1 – exercise 6) 7. Programme in Bar Chart Form. (This is to be added by group) 8. Chart showing Team Leader and Team Manager Weekly Rotation. 9. Appendix of minutes. (should be added to back of document in appendix section) Task 2 Reflection and Peer Assessment Task 1 Submission of task 1 Technical Project Planning 1.1. Project Information Project Name/Title: Development of Part of the Preston Montford Field Centre near is to a light industrial and business park. Project Location: Shrewsbury Brief Description of the Project: Part of the Preston Montford Field Centre near Shrewsbury is to be developed as a light industrial and business park. To facilitate access, roads are to be constructed through the area linking building plots. A prelimionary location survey has been conducted, the alignments of the roads chosen, and a horizontal control scheme established. 1.2. Key Project Contact Information. For instance, this can be group members and key lecturers involved within the project. Table A Name Role - staff or group member etc Email James Wegner Team manager aa2373@coventry.ac.uk John Smith Team leader johnney@hotmail.com Mark Williams Team Member makwilly@gmail.com George Harington Team member Harigeoge@gmail.com Daisy Jones Team member jonesdaisy@gmail.com Ronald Rooney Team member rooney@gmail.com 1.3. Team name and Logo. Team Name: SwiftGlobal Team Logo Table B 1.4. Appoint First Team Leader and Team Manager. Week 1 Team Leader:John Smith Week 1 Team Manager: James Wegner 1.5. Project Goals. Describe briefly the project goals, their priority and the measures needed to achieve them. You only need to go as far as level one goal planning as per assignment 1 – exercise 5. This is a brief exercise. Table C Goal Description Priority (High/Med/Low) Measures Providing of horizontal control by establishing a traverse through the group area using existing control stations as a reference. High Availing of equipment and supervision Providing of vertical control by levelling into each section from a reference bench mark which is based on the Ordnance Survey. High Availing of equipment and supervision A topographical survey of part of the group area will be undertaken to produce a contoured plan High Assigning most suited group member to the task, supervision and availing equipment The group has complete control over the order and progress of work within the confines of the duration of the field course. Medium Encouragement of the group members to make decision for themselves but not relying on supervisors Making sure that work is satisfactory High Ensuring that all group members play there part and close monitoring from supervisors 1.6. Timescale for the Completion and Submission of all the Allocated Field Corse Preparation Tasks. Exact dates might not be known at this stage, we are looking for you to use your project briefs to assess what and when tasks need to be completed. Table D Task Description To be Completed by: if known Start Date Finish Date Submission Date Traverse. Compass traverse: Calculations for whole circle bearings and distances. Measurement of and adjustment for magnetic declination. Procedure for undertaking this task incorporating a suitable accuracy check and acceptable misclosure. Determine approximate length of the measured traverse and estimate an acceptable total misclosure. Assess a suitable angular misclosure. 16/02/2013 12/02/2013 18/02/2013 24/05/2013 Boundary Points and Intersection Point, Slope Stakes, co-ordination of GAP& GFCR. Boundary Points and Intersection Point: Procedure for setting out points including suitable gross checks. Specification checks. Setting-out data sheet provided. Slope Stakes: Setting out method. 20/02/2013 16/02/2013 22/02/2013 24/05/2013 Tangent Points, Centre Line Points, Instrument checks Tangent Points and Centre Line Points: Setting out method and their respective accuracies. Calculations for setting out curve. Specification checks. Instrument checks: Standard test methods. Significance of errors and methods to minimise errors in subsequent surveying work 24/02/2013 18/02/2013 26/02/2013 24/05/2013 Control Levelling,Building. Control Levelling: Method of carrying out field work to obtain necessary accuracy. Definition of acceptable accuracy. Booking sheet Building: Method for location of building, co-ordinates of building corners and calculation of setting out data. Setting out methods Checks to demonstrate that specification has been met Drainage setting out 22/02/2013 20/02/2013 25/02/2013 24/05/2013 Longitudinal Section, Cross-sections Selection of chainages to locate cross-sections. Method and required accuracy of surveying obervations given drawing scale. Calculation method for determining volume of earthworks. Templates for drawings (title blocks, axes for sections etc.). 22/02/2013 20/02/2013 25/02/2013 24/05/2013 Topographical Survey Required accuracy of surveying observations given drawing scale. Templates for drawings (title blocks, grid etc.) The procedure for carrying out the survey, observations required and gross checks. The reductions required to plot the survey – spreadsheet& booking sheet 24/02/2013 23/02/2013 27/02/2013 24/05/2013 2. Define the criteria for use within the Peer and Self-Assessment Process. Task 1.5 A peer/self assessment scheme will be used during the module called WEB-PA. Each student will need to assess both themselves and the other members of their team based on their judgement of the contribution and effort made by each member. Failure to engage with this process will result in strict penalties being applied. This assessment will form the basis of reflection regarding teamwork skills within the project. You should aim to come up with 6 or 7 criteria. Member arrival in group meetings on time Member ability to deliver the assigned work to the required standards Member ability to available when need and giving the required information promptly and in the right format Member ability to present the assigned work and give satisfactory explanation when asked by other group members Group member ability to help other group members in their assigned work Members ability to take care of the allocated resources Members ability to be disciplined 4. Minutes Template for Weekly Meetings. (Table E) MEETING MINUTES Prepared by Team leader Module code /title Meeting purpose Assigning of duties and agreement on mode of performance DATE of meeting 12/02/2012 Meeting number One People present James Wegner, John Smith, Mark Williams, George Harington, Daisy Jones. Not present (give reason if any) Ronald Rooney Late arriving None 1. Approval of previous meeting notes/minutes: 2. Matters arising: 3. Topic item 1 4. Topic item 2 5. Topic item 3, etc, etc. 6. Communications and Team Briefing Core Brief 7. Any other business 8. Date of next meeting Person responsible for each action agreed Ideas for improving next meeting 5. Team Charter. This section gives the team purpose and the role and responsibilities of individuals in the group. The section also gives all the operating rule, procedures and standards for communication, reporting and decision making for the success of the project. 5.1. Individual Roles and Responsibilities of the Team Members. The team members will be assigned various tasks so as to ensure the project is successful. The task which have been described in table D will be assigned to the six group members. 5.2. Outline the Teams Operating Rules. The members are expected to complete there task well on time and submit it to the member who is to work on the next task. The members are supposed to ask for any clarification at convenient time avoid late hour request of information and holiday disruptions. The members are expected to respond to queries promptly and satisfactorily. Information can only be within areas which are convenient and where there is no risk of leakage of information to unauthorised persons. 5.3. Procedures and Standards for Communication. The team members will choose email as the mains mode of communication. SMS will be used to alert members if any information has been sent through email. Calls especially during hours which are regarded as odd will completely be discouraged. Members are encourage to use institutions computers when accessing project information or personal computers and at all cost should avoid accessing the project information at public facilities where the project work can easily be accessed by strangers. When communicating to group members it is advisable to avoid use of abbreviations that might not be familiar with other group members. Members need to be generous with information which may be helpful in the successful accomplishment of tasks by other group members. 5.4. Procedures for Sharing and Communication in Relation to Specific Outputs. Table F Output name Produced by To be passed onto File Type Additional notes Map John Smith All group members PDF Word/PDF James Wegner All group members Word/PDF Word/PDF Mark Williams All group members Word/PDF Word/PDF George Harington, All group members Word/PDF Word/PDF Daisy Jones. All group members Word/PDF Word/PDF Ronald Rooney All group members Word/PDF 5.5. Reporting and Decision Making for a Successful Project. The team leadership is to treat each team member in a professional manner. Members will be informed of meetings well in advances at least 24 hours to the meeting time. The group members are encouraged to check there mails frequently as this will be the preferred mode of communication. Last minute cancellation of meetings will not be allowed. Members who may find it difficult to attend group meetings will be required to inform the group leader well in advance and where possible delegate their assigned duties to other group members. 6. Risk Assessment for the First Phase of the Project. (Refer to assignment 1 – exercise 6) Table G No. Risk Probability Impact Effect on Project Risk Reduction Actions If it happens: Actions 1 Output not produced (word/pdf file) Med High Unable to find way around Ensure that it is produced and confirm acceptance Locate the responsible person so as to ensure file is produced 2 Output not produced (word/pdf file) Med High Unable to find way around Ensure that it is produced and confirm acceptance Locate the responsible person so as to ensure file is produced 3 Output not produced (word/pdf file) Med High Unable to find way around Ensure that it is produced and confirm acceptance Locate the responsible person so as to ensure file is produced 4 Output not produced (word/pdf file) Med High Unable to find way around Ensure that it is produced and confirm acceptance Locate the responsible person so as to ensure file is produced 5 Output not produced (word/pdf file) Med High Unable to find way around Ensure that it is produced and confirm acceptance Locate the responsible person so as to ensure file is produced 6 Output not produced (word/pdf file) Med High Unable to find way around Ensure that it is produced and confirm acceptance Locate the responsible person so as to ensure file is produced 8. Chart showing Team Leader and Team Manager Weekly Rotation. Table H Week Date Team Manager Team Leader Week 1 04/02/2013 to 9/02/2014 James Wegner, John Smith Week 2 11/02/2013 to 15/02/2014 Mark Williams George Harington Week 3 18/02/2013 to 22/02/2014 Daisy Jones. Ronald Rooney Week 4 18/02/2013 to 22/02/2014 John Smith James Wegner, Week 5 25/02/2013 to 22/02/2014 George Harington Mark Williams Week 6 18/02/2013 to 22/02/2014 Ronald Rooney Daisy Jones. Mark Williams, George Harington, Daisy Jones. Task 2 Reflection and Peer Assessment 1. Each member must reflect on the individual peer moderation feedback provided. Supplementary information Using the data supplied from the peer and self-assessment process reflect on the challenges you encountered when undertaking the team project. Refer back to assignment 1 and exercises 1-4 in relation to teamwork, leadership, communication and meetings. Submission of task 2 Friday 24th May 2013 Read More