Safety Management Plan of Martin College - Example

Running Head: SAFETY MANAGEMENT PLAN OF MARTIN COLLEGE NAME: COURSE/NUMBER: INSTRUCTOR: DATE: Contents 1. Definition and abbreviation………………………………………………………………3 2. Purpose……………………………………………………………………………………..4 3. Scope………………………………………………………………………………………...5 4. System overview…………………………………………………………………………....5 4.1. OHS policy……………………………………………………………………………..5 4.2. Planning………………………………………………………………………………..5 4.2.1. Hazard identification, risk assessment and control…………………………6 4.2.2. OHS legal and other obligations……………………………………………..7 4.2.3. Objectives & Targets………………………………………………………..9 4.2.4. OHS Management Plans…………………………………………………….9 4.3. Implementation……………………………………………………………………..10 4.3.1. Consultation…………………………………………………………………..11 4.3.2. Fire & Emergency Evacuation Plans and Procedures……………………...12 4.4. Measurement and evaluation…………………………………………………………14 4.4.1. Monitor/Measure……………………………………………………………….15 4.4.2. Incident investigation…………………………………………………………..15 4.4.3. Audit. Corrective action………………………………………………………..16 4.5. Management review……………………………………………………………………17 5. System Evaluation………………………………………………………………….17 6. References …………………………………………………………………………………...19 1. Definitions and Abbreviations Contractor: A contractor is a person, or an organisation, that provides a service for a fee but is not a direct employee of Martin College. Hazard: Anything with a potential to cause harm, injury, illness or loss. Objectives: Objectives state what is intended to be accomplished. Occupational Health & Safety Management System (OHSMS): A set of plans, actions and procedures to systematically manage health and safety in the workplace that is actively endorsed by a committed employer. OHS Risk Register: A register of the OHS risks identified at the work place, along with the inherent risk. Risk: A description of the likelihood and consequence of a hazard causing injuries. Risk Assessment: The overall process of determining the magnitude of risk and deciding whether the risk is acceptable. Risk control: Measures that eliminate or reduce the risks associated with hazards using the “the hierarchy of control”, where the elimination of the hazard will be the first strategy considered. Minimise: Means to reduce to the lowest practicable level. Policy statement The safety, health and wellbeing of employees is the utmost importance and it is my wish therefore as a Managing Director of Martin College, that all levels of personnel involved with management and supervision should regard these as their highest priorities.It is important that the health, safety and wellbeing of employees should not be in away be impaired or prejudiced as a result of working within the business. We are going to look at the main duties undertaken by the OHS contractor in Martin College, and the main know-how and skills that are expected of us in this College. Demon Nadia once said, “Like it or not, organistions have a duty to provide health and safety training. But it could involve much more than you think.” Demon, N. (2008, p. 14). In this case, we are going to ask ourselves why to organisations or rather Martin College in particular, needs certification? We seek certification for many reasons. It helps in an organisation’s performance and its production. 2. Purpose The purpose of an OHSMS policy is to systematically eliminate the possibility of accident, illness, injury or fatality in Martin College. This Policy states the commitment of the Martin College to the health, safety and welfare of all people who work, study, or visit this College. This is by ensuring that the hazards in the work place are eliminated before crisis occurs. Martin College has a legal responsibility to make sure a safe work place and systems of work are provided, to consult with employees and to keep them informed about health and, safety matters. The y should recognize hazards and safety risks, set suitable safety controls in place, and keep recommendations on avoiding accidents to management and employees in Martin College. 3. Scope This policy applies to every body within Martin College Campus. That is; staff, students, visitors, volunteers, contractors and labour hire employees of Martin College. Effective implementation of an OHSMS should make sure Martin College complies with the State OHS legislation, acts, regulations, standards and codes of practice. Martin College and Associates intention is to make sure that, students and visitors are working with: a safe working environment; safe systems of work; 4. System Overview 4.1. Policy Policy can be defined as a plan of action; a course or method of action that has been deliberately chosen and that guides or influences future decisions here in our college or any other organization. By stating principles and rules, an occupational health and safety policy guides actions. A policy statement indicates the degree of an employer's commitment to health and safety. The statement of the employers' obligation should be more than an outline of legal duties. Martin College has a diverse range of teaching programs and centres of excellence, covering a multitude of disciplines. Health and safety is essential to the way we do business here at Martin College. Our overall aim is to make sure that all persons within Martin College jurisdiction shall come to no harm while in the workplace or when visiting. This College will make sure that our people are our most valuable asset and for that case we strive to provide them with a safe and productive environment. Remember safety is everyone’s responsibility in our college. Martin College will make sure that, each employee has completed a “Construction Industry General Induction Training” course and has been inducted into our college safety plan. 4.2. Planning The college will establish plans to facilitate the implementation of the OHSMS in the workplace and to achieve the objectives and goals set in the strategic framework. All Martin College OHS policies define the responsibilities for Chiefs, Line Managers and Supervisors, key personnel such as Safety Officers, Human Resource Personnel, HSE Advisers and staff. 4.2.1. Hazard identification, risk assessment and control Once a clear statement of OHS policy is endorsed by management, the next step in the planning process is to settle upon a hazard identification and risk management methodology. This is a process where OHS hazards associated with any Martin College activity, product or service are identified, the risks are assessed and control strategies are implemented. Relevant policies: The Health, Safety and Environment Assessment of Work Policy is the primary tool used for OHS risk assessment. There are other risk control policies and guidelines including: the Electrical Safety Policy the Home Based Work Policy the Work in Remote Locations Policy. 4.2.2. OHS legal and other obligations It is essential that Martin College identifies and complies with all OHS legislation, regulations and codes of practice and standards that are applicable to its activities, products or services. Relevant policies: All of Martin College’s OHS policies are written to ensure compliance with statutory requirements. All staff can access relevant OHS legislation, such the Commonwealth OHS Act and Regulations and the Workers Compensation and Rehabilitation Act, via the OHS&E homepage on the Martin College intranet. OHS has identified the legal and other requirements applicable to the Australian campuses and for Martin College entities. This are outline in the OHS risk and legal compliance register and have been incorporated in appropriate policy and procedures. For the purpose of this guide, the terms "compliance consultant or consultant" shall, as the context requires, be taken to mean "a self-employed consultant or a consultancy firm or staff of a consultancy firm." The precise role of the compliance consultant will be a matter of contract between the parties. Typically, a compliance consultant will provide compliance support services to the regulated firm. Performance register or indicators are derived as outlined by OHS planning Guidelines to monitor the achievement of OHS objectives and targets. Also, additional performance indicators may be established for the organization to measure OHS performance. This allows trends and areas of high risk to be identified so that corrective actions can be instigated to prevent injuries. 4.2.3. Objectives & Targets The Martin College develops OHS objectives and targets on behalf of the Administrative Divisions. Departments are required to monitor their local performance against these objectives and targets and may develop their own local objectives and targets. Service Level: Administrative Division objectives and targets are monitored on a quarterly basis. 4.2.4. OHS Management Plans The Business Centre develops the Administrative Divisions' OHS management plan to assist with monitoring OHS performance. The Administrative Divisions’ OHS management plan is developed based on the University’s OHS management plan. Provide performance outcomes to senior management. 4.3. Implementation The senior management of Martin College will use the corporate level implementation plan as guidance for overall OHSMS implementations within our levels of responsibility. The strategies to implement this policy include: The Implementation and maintenance Martin College’s Risk Management Program; Consulting with staff and students about decisions that may affect their health and safety; The documentation and communication of OHS responsibilities for all staff. 4.3.1. Consultation The OHS Act provides choices on how consultation can occur. An OHS Committee, OHS Representative or other agreed arrangements may be established. The legislation allows choice to enable the employer and their employees to adopt the consultative arrangement which they believe will best ensure effective and meaningful consultation. 4.3.2. Fire & Emergency Evacuation Plans and Procedures A lack of emergency planning and preparation can cost lives and unnecessary damage to equipment. The objective of a Fire & Emergency Evacuation Plan and procedures is to familiarise all personnel with the emergency procedures in place, to facilitate safe, orderly and timely evacuation of a workplace or premises when necessary. Occupational health and safety hazards must be identified, assessed and eliminated or controlled as part of your occupational health and safety obligations. The diagrams bellow are just examples of some floor plans of the relevant areas is showing the emergency exit paths and emergency exit doors highlighted in green. 4.4. Measurement and evaluation Occupational injury and illness statistics are assessed to identify trends, which can then be addressed by targeted prevention strategies. Reviewing and data used to improve workplace health and safety is a positive measure of OHS performance in Martin College. 4.4.1. Monitor/Measure Each work area needs to develop an “Inspection, Testing and Monitoring (ITM) Schedule” (OHS030) which identifies what items of equipment need to be tested, and the relevant legislation and/or standards that apply to that equipment, and the frequency of testing. The frequency for testing will be determined by: The level of risk; Relevant legislation, Australian Standards, Codes of Practice; Manufacturer’s recommendation (as per operating manual) etc. 4.4.2. Incident investigation The term "accident" (incident) can be defined as an unplanned event that interrupts the completion of an activity, and that may (or may not) include injury or property damage. An incident usually refers to an unexpected event that did not cause injury or damage this time but had the potential. "Near miss" or "dangerous occurrence” is also terms for an event that could have caused harm but did not. The causes of any accident can be grouped into five categories - task, material, environment, personnel, and management. 4.4.3. Audit. Corrective action Corrective action is taken after an event to correct any problem and ensure a repetition will not occur. Corrective action may also occur after OHS inspections and audits if areas for improvement are identified. Relevant policies: The Reporting and Investigation of OHS Incidents Policy, the Internal Auditing of OHS Management Systems Policy and the Workplace Safety Inspection Program. 4.5. Management review At appropriate intervals, Martin College management should conduct a review of the OHS Management System to ensure its continuing suitability and effectiveness. To achieve continual improvement, OHS performance must be regularly assessed against OHS policies, objectives and targets, by Divisional and Martin College management and improvement strategies implemented. 5. System Evaluation Safety Culture is commonly used term, but can be difficult to explain. However, we can recognise an optimal safety culture when we face it. Martin College would certainly consider it had a good safety culture if they follow all OHS policies and guidelines. And in conclusion, as a minimum requirement, greater effort is now needed by ILO (International Labor Organisation) and WHO (World Health Organisation) to study the occupational health and safety standards put in place to protect workers health. Whoever is responsible for setting standards and enforcement should also be ensured to maintain work safety rights. Unfortunately, the social protection system we have in this world cannot confront a tidal wave of health problems faced by many poor countries. Instead, we should focus on the source of the hazards and that way we will minimise risks and illness at workplace. References 1. AS/NZS 4801 Occupational Health and Safety Management Systems – Specification with guidance for use: Retrieved from infostore.saiglobal.com/store/details.aspx?productid=386329 - Australia 2. AS/NZS 4804 Occupational Health and Safety Management Systems – General guidelines on principles, systems and supporting techniques: Retrieved from www.shop.standards.co.nz/scope/ASNZS4804-2001.scope.scope.pdf 3. AS/NZS 4581 Management Systems Integration – Guidance to business, government and community organizations 4. AS/NZS 9000 Quality Management and Quality Assurance Standards – Guidelines for selection and use 5. Australian and New Zealand Standard Risk Management Principles and guidelines AS/NZS ISO 31000:2009 6. Demon, N. (2008).Reducing The Risk, Training and Coaching Today, United Kingdom, p. 14. 7. ISO 31000 Risk Management – General guidelines on principles, systems and supporting technique: Retrieve from www.iso.org/iso/catalogue_detail?csnumber=43170s 8. Occupational Health and Safety Regulations 2007 9. Victoria Government Risk Management Framework 2007 10. www.deir.qld.gov.au/workplace/index.htm 11. www.commerce.wa.gov.au/worksafe Read More