Employee Policy Refresher Memo - Report Example

Employee Policy Refresher Memo Introduction The report has described a memo designed by the headof the purchasing and procurement department of an organization to the employees who are working there since the last 18 months. The memo will work as the refresher to the employees who are overburdened with the various training procedures and policies of the organization. The report has also discussed the job aids for the employees of the organization. Memo on important elements of logistic management From: Chief of purchasing and procurement. Sent: Saturday, January 24, 2015 9:57 AM To: All the employees joined after October 1, 2013 Subject: Importance of different components of logistics management of the company. The core purpose of this memorandum is to communicate the basics of logistics management to the employees who have been with the company for less than 18 months. The new employees are overwhelmed with the vast information about the policies and procedures of different operations of the organization. The senior management is concerned that the trainings and seminars are not enough to strengthen the knowledge of the employees about the elements of logistic procedure. The logistics management of the organization is the vital part of their supply chain management which is designed to meet the demand of customers through the control, planning and implementation of the efficient storage as well as movement of products, services and information (Schönsleben, 2007). The memo will assist the employees to gather knowledge about the following areas: Factors influencing company’s logistic management across international border. Effect of regulatory as well as operational factors on the logistics management. Major forces influencing reverse logistic management. Effect of meticulously designed and implemented supply chain on the organization and employees. While the organization is adapting best practices for the globalization of its operations, it has also identified different capabilities of logistic management to achieve their global excellence. The major factors which are influencing the global logistics management are the management of total deliver cost, automation of global logistic procedure, global visibility, regulatory compliance, centralized business procedures and technology, integration of the domestic and international workflow and management of the financial supply chain (Pataki, Aslam & McNulty, 2014). The organization is using the different software engines to calculate the total cost of the supply chain which includes the logistic costs of their international and domestic businesses. The management of total delivery cost also assists the organization to properly calculate all the duty charges, tariffs and custom costs during different trade agreements (Supply Chain Digest, 2014). The management is using a properly automated logistic management to ensure less time consumption and accuracy. The prime motive of the global logistic automation is to introduce easy information flow for all the logistic activities through a single touch procedure (Vallée & Dircksen, 2014). In the last two years, the visibility of global supply chain has emerged to be one of the prime concerns of the organization. Global visibility tools help an organization to maintain a definite schedule for all the activities. If any activities have not been completed within the specified time then the visibility tool generates an alert by using different mechanism to notify all the affected parties (Pataki, Aslam & McNulty, 2014). Different government regulations such as restriction on import and export and safe commerce operations provide an impact on the international logistic management of the organization. The logistics management of the organization is well-versed with the different regulatory procedure and their impact on the business. Centralized business system and technologies assist the organization to monitor their supply chain in an efficient manner. It helps the management of domestic and international business activities to properly execute the logistic activities with a certain time frame (Pataki, Aslam & McNulty, 2014). The difference in regulations in various countries has an extensive impact on the logistic operations as well as logistic cost of the organization (Cooper, Lambert & Pagh, 1997). Due to the different tax structure of the government of the partner countries, the storage and movement of different goods faces various complexities. The tax procedures affect the material flow of the organization by increased logistic costs and lead-time. Safety measurement and environmental damage regulation play a major role in the logistics management procedure of any businesses. Damages due to transportation facilities and environmental hazards can cause huge expenses to the company. Abiding to different safety and environmental regulation helps an organization to minimize the chances of damage and the logistic cost. Different trade agreements such as tariff plans and custom duties modify the supply chain management of the organization. During the globalization of the logistic mechanism, the organization needs to have an in-depth idea about the trade agreements to maximize their trade benefits (Nilsson, 2006). Different operational factors of the organization also affect the logistics management of the company. These factors include potential delay of the planned project, changes in business operations, insufficiency of capital required for supply chain management, difficulties in the handling of the technological facilities for logistic management and the status of labor relationship. These operational factors of the organization helps to determine the success of rate of the supply chain activities of the organization. It also ensures the organization to calculate the required cost and time for the logistic activities (Handfield, Straube, Pfohl & Wieland, 2013). Reverse logistic system can be described as the flow of unwanted or excess goods and equipments back to the organization through the similar logistic chain for recycling, reuse or disposal (Brito & Dekker, 2003). There are a number of forces which are influencing the reverse logistics system of the organization. Due to the shortened lifecycle of products, they are becoming obsolete very quickly. This situation increases the possibility of the return of the product and subsequently increases the use of reverse logistic system. Reducing the cost of raw material is another major force. The reuse and recycling facility assist the organization to reduce the cost of raw materials. So, the organization prefers to use the reverse logistic system to reuse or recycle other materials from different organizations. Increased demand of innovative and upgraded products is influencing the reverse logistic procedure. It assists the organization to modify their product line as per the customer preferences. Return of products dur to the expiration of warranty period is another issue which is affecting the reverse logistic activity of the organization. A number of items are returned due to the expiration of the warranty time. This force helps the organization to determine the disposition of these products. Product recall may also influence the reverse logistic procedure of the organization. Potential failure due to wrong environmental and safety measurement results in the return of various goods. This influences the organization to re-evaluate their safety measurements and environment compliances (Rogers & Tibben‐Lembke, 2001). All these forces influencing the reverse logistic mechanism are related to each other. The expiration of the warranty period and limited shelf life of product cause different manufacturing problems in the organization. Return of those products generally pushes the organization to upgrade the products to meet the demand of consumers. This reverse of elements will help the organization to reuse the products to design the new one for the market (Chouinard, D’Amours & Aït-Kadi, 2005). The properly designed supply chain helps the organization to increase their revenue, improve the operating costs, reduction of their cost of transportation and improvisation of the customer service (Cooper, Lambert & Pagh, 1997). Effectively executed supply chain of the organization assist the management to reuse and recycle the returned products which helps them to reduce their operating costs. Good understanding of safety measurement and government regulation assist the management to eliminate the potential losses which subsequently improves the financial status of the company. Through the globalization of the logistics mechanism, they are also improving the customer services across the world (Nilsson, 2006). The improvement in information sources due to the proper supply chain management encourages the employees to gather an in-depth knowledge about the operations of the organization. The proper execution of logistic management assists the employees to understand the proper resource utilization procedure. It also helps the employees to broaden the knowledge about the products and services of the organization (Cooper, Lambert & Pagh, 1997). From the above discussion the targeted employees can gather an in-depth knowledge about the different elements of logistics management of the organization. For any further query or additional information, they can contact the procurement and logistic department helpdesk. Sincerely, Head of the Purchasing and Procurement Job aid for employees Position: Head of purchasing and procurement Section: Logistic section Date: Saturday, January 25, 2015 10:30 AM Mission: Primary mission is to coordinate all the services, materials, personnel and facilities to support and improve the logistics management. The mission also involves the motive to increase the awareness of the employees about the performance of logistics department. Duties: Order receiving Order processing Order delivery Understand and determine the order type and amount. Analyze the requirement of customer. Ensure to gather proper details from the consumer. Ensure proper arrangement of all the raw materials. Scheduling different procedures of the processing. Ensure proper utilization of technologies for the processing. Determine the suitable routes of order delivery. Maintaining the time frame of the product delivery. Conclusion The study has discussed various importance of the logistics management procedure of an organization through a memorandum and job air for employees. These memo and job aids have been designed to assist the employees to understand the basics of the logistics management as well as their duties to properly execute the mechanism. References Brito, M. P. D. & Dekker, R. (2003). A Framework for Reverse Logistics. Retrieved from file:///C:/Users/USER/Downloads/ERS-2003-045-LIS.pdf. Chouinard, M., D’Amours, S. & Aït-Kadi, D. (2005). Integration of reverse logistics activities within a supply chain information system. Computers in Industry, 56(1), 105-124. Cooper, M. C., Lambert, D. M. & Pagh, J. D. (1997). Supply chain management: more than a new name for logistics. International Journal of Logistics Management, 8(1), 1-14. Handfield, R., Straube, F., Pfohl, H. C. & Wieland, A. (2013). Trends And Strategies In Logistics And Supply Chain Management. Retrieved from file:///C:/Users/USER/Downloads/BVL_TrendsandStrategies_SCM_Logistics_2013.pdf. Nilsson, F. (2006). Logistics management in practice–towards theories of complex logistics. International Journal of Logistics Management, 17(1), 38-54. Pataki, J., Aslam, A. & McNulty, M. (2014). Global Logistics and Supply Chain Management. Retrieved from http://www.nj.gov/education/cte/conf/13/pres/OpportunitiesforHighSchoolStudentsinGlobalLogisticsSupplyChainManagement.pdf. Rogers, D. S. & Tibben‐Lembke, R. (2001). An examination of reverse logistics practices. Journal of business logistics, 22(2), 129-148. Schönsleben, P. (2007). Integral Logistics Management: Operations and Supply Chain Management in Comprehensive Value-Added Networks, Third Edition. Florida: CRC Press. Supply Chain Digest, (2014). The 10 Keys to Global Logistics Excellence. Retrieved from http://www.scdigest.com/assets/Reps/SCDigest_Global_Logistics_Excellence.pdf. Vallée, F. & Dircksen, M. (2014). Extended logistical factors for success in international trade. World Customs Journal, 5(2), 77-93. Read More