The individual work for this week is to apply effective communications techniques in simulated interactions with appropriate tone and grammar. Complete the following: First, imagine that you are a manager with a staff of supervisors who are preparing to - Essay Example

Running head: EFFECTIVE COMMUNICATIONS People communicate in speech, writing or in the way they gesture. Effectivecommunication is conveying thoughts and ideas in a logical, easy to understand and empathetic manner. It must keep the persons receiving the communication in mind and engage them in a sympathetic frame of mind to what is being communicated. Brevity of content and direct to the point, along with logical order of presentation, helps in communicating effectively. Key words: Effective communication, code, vocal, verbal, body language, paralanguage, non-verbal.

Memo on Effective Communications You are about to attend a short-term course on Effective Communications. I have recently attended this course and am impressed both by the course content and the need for paying good attention to its concepts and practices. I am sending this memo to all of you to familiarize you with the basics of the subject in order that you derive maximum benefit from the training program. I have learnt that there are three distinct codes of communication viz., language or verbal code, paralanguage or vocal codes and non-verbal cues or visual code (Hamilton, 2010, pp.3-10). Language code is about how we communicate in writing; paralanguage code is about the way we speak; and non-verbal code is all about the popular term body-language.

In this memo, I will confine myself to expand a little further on the language code and leave the other two codes for you to discover, in your training course. Writing (verbal code) becomes effective when it is characterized by simplicity, clarity and brevity (Chaturvedi & Chaturvedi, 2009, pp. 118-125). Simplicity implies that we generally stick to one subject to a letter, one idea to a paragraph and one thought to a sentence, explain the authors noted above. Keeping the reader(s) view point in mind, the contents are organized logically (i.e., first things first), sincerely and directly in order to create an element of interest in what is being said and why.

Avoid complex words or sentences and be brief and direct. Also, once a message is drafted, it helps immensely to review and revise it, and we will be surprised as to how much we need to change to make it simpler and more effective. More about this in your course … This communication is an example of an effective message and I intend to practice effective communication codes in all future dealings. Implementing our firm’s corporate policy and goals internally, and dealing with the various stakeholders like suppliers and customers externally would all need effective communication techniques.

As supervisors, your success will depend a good deal on effective communication skills. References Chaturvedi, P.D., and Chaturvedi, M. (2009). Business communication: Concepts, cases and applications, (Pearson Education). Dorling Kindersley (India) Pvt. Ltd., New Delhi (pp.118-125). [online]. Retrieved from: http://books.google.co.in/books?id=GAiRYHP_ahcC&dq=effective+communications+concepts&q=concepts#v=snippet&q=concepts&f=false (p.118-123): Hamilton, C. (2010). Communicating for results: A guide for business and the professions, (9th ed.), Wadsworth Cengage Learning, Boston (pp. 3-12). [online].

Retrieved from: http://books.google.co.in/books?id=dHy7Z22CuwoC&printsec=frontcover&source=gbs_ge_summary_r&cad=0#v=onepage&q&f=false.