The Main Activities of Along With Their Proper Handling for the Better Success - Statistics Project Example

 Below is the network diagram of the overall project that demonstrates the overall project working and operational flow: 1. Explain how you determined the timing of activities and the total float? For determining the timing of activities of this project, I have used the critical path analysis by means of the activity on node method. In this scenario I have assessed the earliest start, earliest finishing, latest start and latest finishing of activities. Then by subtracting the latest start from earliest start, I have found the overall timing of the project and its numerous activities: We have found the overall project time: 83 Days No. Activity Name On Critical Path Activity Time Earliest Start Earliest Finish Latest Start Latest Finish Total Float (LS-ES) 1 A Yes 4 0 4 0 4 0 2 B no 6 4 10 11 17 7 3 C no 3 4 7 14 17 10 4 D no 5 4 9 12 17 8 5 E Yes 5 4 9 4 9 0 6 F Yes 8 9 17 9 17 0 7 G Yes 10 17 27 17 27 0 8 H Yes 7 27 34 27 34 0 9 I Yes 6 34 40 34 40 0 10 J no 5 34 39 35 40 1 11 K Yes 7 40 47 40 47 0 12 L Yes 14 47 61 47 61 0 13 M Yes 8 61 69 61 69 0 14 N Yes 3 69 72 69 72 0 15 O no 3 10 13 77 80 67 16 P Yes 8 72 80 72 80 0 17 Q Yes 3 80 83 80 83 0 Project Completion Time = 83 Days Number of Critical Path(s) = 1 2. Explain how you determined the project duration and the critical path This overall project has one critical path and consists of 83 days duration. No Critical Path 1 1 A 2 E 3 F 4 G 5 H 6 I 7 K 8 L 9 M 10 N 11 P 12 Q Completion Time = 83Days 3. If the project starts on the Monday 21 February 2011 what is the earliest date it can be completed using a 5 day working week? Assume no other holidays (explain how you calculated the figure: In case of project timeline assessment I have used the project Gantt chart that has proficiently incorporated all the project durations as well as priorities for the assessment of the project timeline. In this scenario I have used the project Gantt chart that demonstrates the start and end of each project task and as well its duration in the project lifecycle. 4. If the following happened what would be the effect on the duration of the whole project? Explain the reasons. A 2 day delay during activity O In case of delay in the Project Activity “O”, this delay will not greatly influence the project time. This is because; this activity is not a project critical activity. It means that this project activity is not in the project critical path for this reason it will not have huge influence on project timeline. In this way the overall project Completion Time will remain 83Days. Activity Q is delayed 1 day Considering the project activity “Q” we are experiencing a greater influence on the project timeline. In this scenario delay in project activity “Q” can lead to 1 day increase in duration of the overall project. Now changed as well as increased project duration is 84 Days. 1 day delay during activity D In case of delay in the Project Activity “D”, we are not feeling so much great influence on the project timeline. This is because; this activity is not a project critical activity. It means that this project activity is not in the project critical path for this reason we are not having a huge influence on project timeline. In this way the overall project Completion Time will remain 83Days. 5. Explain and discuss the purpose of Network diagrams Network Diagram in Project Management provides a method of graphically displaying successions, steps and dependencies in a project. Network Diagram is produced through PERT diagrams as well widely known as "Project tracking" programs. Network diagram is way to display a graphical explanation of the nodes on a computer network, demonstrating their physical/ logical relations. It's simpler to troubleshoot difficulties if the service technicians recognize what happens on their network, where, plus how every node is associated to all other nodes. A network diagram offers Huge as well as better Picture for allowing a technician to troubleshoot more rapidly by means of a least amount of research. A network diagram as well facilitates new technicians obtain speed rapidly (Egan, 2005), (Meredith & Mantel, 2006) and (Wysocki et al., 2000). Task 2 1. Introduction At the present, organizations perform business processes in the form of projects. Thus, they run and manage a lot of projects every day. In order to make the management of projects successful they use project management. Project management is a collection of different activities such as planning, scheduling, and costing and so on. Thus, the effective project management is a prime aspect to success in any project. Efficient management of time and cost constraints can lead to great success and progress of project (Lock, 1996), (Kerzner, 2006) and (Field & Keller, 2007). In case of Woods business we are going to manage a business activity for pop music concert. This activity will be a huge pop music concert, where well known pop stars (Take That, Rhianna, and Jay Z.) will perform. By effectively managing the project tasks and activities we can expect high performance as well as success of the project (case study). In this regard this report is based on the project analysis that is aimed to proficiently evaluate and analyze some of the main aspects of the project. 2. Business Overview Woods Ltd is a corporation that focuses on unique events. This business offers personalized special events services for major organizations. This business is enjoying high market value and place for an enhanced business handling and management. At the present, this business has a project of arranging a special event for the pop music concert for a music company. In this scenario we are going to make this event more successful. 3. Project Scope Business of Woods Ltd is having well established market value for proficiently arranging as well as managing special events in all types of industry areas. In this scenario this project report is about coordinating a pop music concert for a music company. This will be a huge music concert where well known pop stars like Take That, Rhianna, and Jay Z will perform. In this scenario we have assessed a comprehensive project scope which is presented below: Time and Cost Management: The main intention is to complete this project within the time and cost limitations. Business Progress: In case of successful completion of this project we will be competent to have a well establish business success. The success of this project will offer our business a well-organized support for future projects. Client Loyalty: In case of this project success we will be capable to obtain well recognized client’s loyalty which will competently lead to effective business development. Skill Development: The successful completion and management of this project will also offer us a better skill development opportunity that will lead to enhanced project success as well as progress of the corporation in future. Client Satisfaction: Managing the project in a better way, in-time and within the cost limitations has always been a basic target of every project thus we will try to make this project more effective in order to offer better services to the business customer (Gray & Larson, 2006). 4. Aims and Objectives For this project we have following aims and objectives: Better and proficient project management Better cost management Risk management and mitigation Quality management Concert Viewer pleasure Music company satisfaction In time beginning of the concert Less complex operations handling Better support for Business Better resource deployment plus event management 5. Stakeholders Project stakeholders are the entities which could positively or negatively affect the project (Newell, 2001). Considering the activity of this project management for the music company we are including some of the major as well as secondary stakeholders of the project. In this scenario I have outlined some of main stakeholders as below: 5.1. Primary Stakeholders Woods Ltd business management Woods Ltd Project Team Music Company Project Management Team 5.2. Secondary Stakeholders Pop Stars Public Resource Supplier Contractors 6. Deliverables In this project we will ensure the following deliverables to the business for which we are arranging pop music concert. Concert Stage Seating facilities Stay facilities for guests Parking facilities Electricity and heating system Refreshment and food facilities Effective security arrangement Sound as well as music systems Lighting arrangement Project Management report Project Risk Management report Project Quality Management report Project Cost Management report 7. Project Activities/Tasks In this section, I have outlined some of the main project tasks/activities for the project: I. Client’s needs assessment and Pop Music Concert II. Assessment and Planning for the Pop Music Concert III. Building and Preparing the stage and performance hall for Pop Music Concert IV. Contacting and Informing Music artists (Take That, Rhianna, and Jay Z.) V. Arranging public seating arrangements, establishing sound systems and lighting systems at Pop Music Concert hall VI. Inviting public and guests for Pop Music Concert VII. Staff Training for Concert Day VIII. Completing, checking and verifying all the Concert arrangements IX. Concert Commencement X. Project Close up and Feedback 8. Activity Table I have presented below the main project activity table which shows the overall project time line as well as allocated priority for the project completion: No Identifier Activity Duration (Days) Needs 1 A Client’s needs assessment and Pop Music Concert 6 - 2 B Assessment and Planning for the Pop Music Concert 3 A 3 C Building and Preparing the stage and performance hall for Pop Music Concert 7 B 4 D Contacting and Informing Music artists (Take That, Rhianna, and Jay Z.) 9 C 5 E Arranging public seating arrangements, establishing sound systems and lighting systems at Pop Music Concert hall 3 D 6 F Inviting public and guests for Pop Music Concert 5 D 7 G Staff Training for Concert Day 6 E 8 H Completing, checking and verifying all Concert arrangements 7 F 9 I Concert Commencement 8 G 10 J Project Close up and Feedback 5 F 8.1. Critical Path [Activity on node (AON)] 9. Gantt chart A Gantt chart is used to a graphically demonstrate a timetable that helps to organize, manage, and track particular activities in a project. Additionally, the Gantt chart is a type of bar chart that is supportive in laying out the activities connected with a specific project. Thus, the Gantt chart helps to make sure that the project timetable is established at a sensible speed, and that the individual activities that structure the work breakdown schedule reasonably move in a way that moves the project closer to end (Tatum, 2010) and (TechTarget, 2010). Below table shows the Gantt chart of the project: Activity Duration Start End Precedence Client needs assessment and Pop Music Concert 6 days 17-Dec-10 24-Dec-10 Assessment and Planning for the Pop Music Concert 3 days 24-Dec-10 27-Dec-10 1 Building and Preparing the stage and performance hall for Pop Music Concert 7 days 27-Dec-10 7-Jan-10 2 Contacting and Informing Music artists (Take That, Rhianna, and Jay Z.) 9 days 7-Jan-10 18-Jan-10 3 Arranging public seating arrangements, establishing sound systems and lighting systems at Pop Music Concert hall 3 days 21-Jan-10 23-Jan-10 4 Inviting public and guests for Pop Music Concert 5 days 23-Feb-10 5-Feb-10 4 Staff Training for Concert Day 6 days 5-Jan-10 6-Feb-10 5 Completing, checking and verifying all Concert arrangements 7 days 6-Feb-10 16-Feb-10 6 Concert Commencement 8 days 2-Feb-10 15-Feb-10 7 Project Close up and Feedback 5 days 6-Feb-10 16-Feb-10 6 10. Project Work Breakdown Structure A work breakdown structure (WBS) is a diagram or chart in which the critical work components, which are also acknowledged as activities, of a project are shown to refer their relationships to each other and to the project as a whole. Additionally, a Work breakdown structure is a results-oriented relations tree that holds all the work activities of a project in an ordered manner.  In addition, it is often developed visually as a hierarchical tree, but, it can also be designed as a tabular list of "activities" classes and processes or the indented task list that appears in a project Gantt chart schedule (TechTarget, 2010) and (Chapman, 2007). This section presents a complete structure or arrangement of flow of project activities with the help of a diagram: 11. Project Human Resource Planning This section will present an overview of project human resource. In this section I will present a detailed analysis of some of the major tasks and activities for the project human resource specification: 11.1. Project Manager In this project there will be a Project Manager who will be responsible for the overall project management. 11.2. Project Facilitator Project facilitator will be an individual who will offer his services for the project planning. In this scenario he will help in managing and planning the overall tasks, activities along with the allocated resources of the project numerous tasks. 11.3. Concert In-charge Concert In-charge will be the key project person responsible for managing the overall concert activities, in this scenario Concert In-charge will manage the concert specific activities like stage development, sound system establishment and pop artists’ invitation. 11.4. Common Workers For managing the project activities there will be some common workers. In this scenario we will require drivers, electricians, sound system technician, etc. 12. Total Cost Estimation This section is about the project cost estimation. In this section I will present some cost estimates for different areas of the project: Project Resource Cost Human Resource Cost $18,400.00 Public Seating and Parking Cost $20,000.00 Pop Artist $18,200.00 Others Expenses (Electricity, Sound System Rent, Water and Heating ) $3,400.00 Total Budget $60,000.00 13. Project Start Up In scenario of Pop concert project execution we will initiate the overall working to convene the fixed project timeline. In this regard concert stage installation and sound system related issues need to be resolved in time. For this we will initiate the project after a comprehensive discussion and requirements study of the project typical areas and aspects. 14. Project Motivation and Leading the Team In this project one of the major issues is to convene project deadline. In this scenario we need to focus on critical deadline through proper planning and management. In this regard we need to effectively plan the overall resources as well as areas in a better way so that they become available and useable before the concert starts. For this reason we need to offer enhanced project approach and planning. The main aspect that will be assessed here is about the proper HR deployment in addition to handling of project tasks. 15. Project Time Management For an effectual management of time of the concert project we will make use of the critical path analysis based project planning along with time management approach. In this regard we will attempt to successfully control as well as rationalize a number of major project tasks and responsibilities. 16. Project Control 16.1. Monitoring Cost, Time and Quality In scenario of project success we need to competently monitor the project time and cost in a much better way. In this regard we will apply proper project evaluation and monitoring approach that will be monitored and assessed by the project committee. Project committee will handle and organize the major tasks and actions in situation of general administration of the project aspects and circumstances. In this connection this pop concert project committee will set up a check and balance system on each of the project activities and associated areas plus employ counteractive actions for the betterment of the overall project and its success. 16.2. Managing Change Change is probable in every project. However this project is time and cost sensitive project so in this scenario we cannot afford a change regarding overall project operation as well as handling. For this reason we will deploy a proper reporting and documentation system for the overall activities of the project. Bearing this situation in mind we will assess and consider each project task and then document it in a proper manner in order to avoid any potential difficulty or else problem regarding project. 16.3. Project Reports This project will involve a proper reporting and assessment mechanism that will involve the better recording of all events and aspects of the project. This report will also be used for the project change control and problems resolution. 17. Project Closing and Post Project Review In case of project’s successful completion and in time deliverance of all the project phases and deliverables we will affirm the success of the project. Here we will take appropriate feedback in addition to customer contentment for the enhanced project completion and management. We will also confirm the efficient achievement of the plan as well as its vital influence on the overall aspects of the project. Now we will essentially evaluate the expenditure as well as resource plus their efficient utilization to match their improved exploitation. 18. Risk Management A risk is an activity which has positive of negative impact on a project. Risk management is a rational process or technique that aims to get rid of or as a minimum diminish the level of risk connected with a project. In actual fact, this method examines any type of circumstances that could effect in harm to any resource under the control of the company, as well as workers, then take actions to correct elements that are extremely expected to result in that harm (Tatum, 2010). In case of project establishment for Pop Music concert; we will manage some of the major risks of the project. So main risks under consideration are the project time and cost. In this regard we will perform a comprehensive assessment and then competently appraise some of the main areas and aspects of the project in order to convene the project established expectations. Here main risks regarding this project can be: Time Risks Cost Risks Technology Risks Management Risks 19. Conclusion Currently, almost all the organizations manage their business operations in the form of projects by dividing them into different projects. In order to manage these projects they use different tools and skills of project management. In this report I have presented a deep analysis of some of the prime areas and challenges of the establishment of pop music concert. In this scenario I have evaluated and studied some of the key areas and various aspects for the project planning and tasks handling. This report has offered a comprehensive overview of the main activities of project along with their proper handling for the better success and effective control of the project. 20. 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