A Fundraising Event in Singapore for a Charity Organizations - Assignment Example

PROJECT PLAN FOR A FUND RAISING EVENT IN SINGAPORE FOR A CHARITY ORGANIZATION By In Singapore, many disabled children are neglected in the society. This has led to many people coming together to form children’s homes for their transformation into useful members of the society. The idea has made many children to come to these canters; this has created a major challenge in accommodating these children. The objective of this fundraising is to collect more money to build accommodation houses for these children. Fundraising denotes to the process of importuning and collecting fund and any supplementary gifts through demanding donations from personalities, productions, charitable grounds, or administrative agencies. The scope of this project is to raise funds to these charity organizations. So far we have raised a total of five hundred thousand US dollars ant the estimated cost of constructing the accommodation house is one million US dollar. The money comes from grants from the governments and organizations small business and individuals (Murthy & Mohle, 2001, pp. 123-189). Moreover, public members contributes funds via reaching out to the individual members of the public either through house to house visits; soliciting in streets; an appeal made through the telephone or the media such as the Internet and newspapers; appeal letters by post; or approaching potential donors with a formal proposal. Fundraising have organized within community places. The technical requirements for this project includes expertise in building and construction , quantity surveyors, financial professional accountants who will give how these funds are going to be used. Fundraising will entail putting up a complete accommodation house with associated furniture, beddings but excluding provision of services by the mother organization. For fund-raising appeal to door-to-door assortment or lobbying within the public homes, and Street Gathering Permit ought to be attained from corresponding Police (Murthy & Mohle, 2001, pp. 123-189). A license is never required if it is a private collection that is confined to friends or relatives, appeals made through the telephone or the media such as the Internet and newspapers, appeal letters by post or approaching individual donors. There exist particular permits an individual ought to apply for the pertinent organizations in case an individual is undertaking a fund collection event within the public premises. For any assembly comprising five individuals or more within any public premise to broadcast a basis and campaign, a manager require to apply for the permit from the Singapore Police Force. Moreover, licenses ought to be attained for prevailing system of public showbiz, utilization of the outdoor publicity and signage, fire and security matters, electrical resource fitting, auction of food, juices and produce. In case a manager is organizing events within common locations within the HDB estates, park and government land, an individual ought to attain permission from the existing Town Council , contract National Parks Board and corresponding Singapore Land Authority. Project priorities In this project, I intend to prioritize the construction of accommodation houses for these children. This ought to take a period of a solitary year. The number of children to be accommodated is estimated to be one thousand and the building should be a three-story building. Entire cost estimates to a million US dollars. The next in priority list is the project team who will oversee this project to completion Work breakdown structures Work breakdown structure is defined as a "deliverable oriented hierarchical decomposition of the work to be executed by the project team." The work breakdown structure visually defines the scope into manageable chunks that a project team can understand, as each level of the work breakdown structure provides further definition and detail. The figure below is a work break down structure possessing three levels. A work breakdown structure normally commence with the existing project since the top-level deliverable and eventually within the sub-deliverables. These sub-deliverables are segregated til an individual can be allocated. Within this stage, particular work packages demanded to release the underlying sub deliverable concerning the identification and grouping of matters. The work package normally depicts list of the jobs that is capable of producing certain element of the drudgery. In case an individual possess detailed project schedules, then youll recognize the tasks under the work package as the "stuff" people need to complete by a specific time and within a specific level of effort. Concerning the cost point of view, work packages are categorized and assign to a explicit section in order to create the work. The departments and corresponding cost accounts are purely defined within the underlying organizational breakdown structure, which are allotted a budget to create deliverables. Through integration of the cost accounts from the prevailing organizational breakdown structure, the project’s work breakdown construction and corresponding whole organization can pathway economic development couple with the project performance. Purposes of WBSs Work breakdown structures of the plan budget can be allotted to the highest stages of the WBS and subdivision funds can be swiftly computed based on every plan’s WBS. By allotting suitable time and corresponding cost estimations to definite segments of the WBS, a project schedule and budget. As the project plan is implemented, certain subdivision of the WBS can be mainly followed in the process of identification of the project cost performance, issues and problems locations within the project organization. Projects WBS is utilized in the identification of the underlying potentials risk within the prevailing (Murthy & Mohle, 2001, pp. 123-189). In cases when the project lags behind schedule duration, WBS is utilizing in the identification of the main deliverables effected through deteriorating work package or corresponding delaying sub deliverable. Construction of hostel 1. Internal 2.Foundation 3. External Project costs estimation The cost includes both the original capital cost and the corresponding successive procedure and preservation costs. Each of the existing main cost classifications entails numerous cost components. S/N Description Qty Unit cost($) Total Cost($) 1. foundation Excavate 1 50000 Pour concentrate 100000 Cure and strip forms 30000 Steel erection 200000 Steel columns 50000 Beams 10000 joist 20 10000 2. internal electrical Rough in electrical Install and terminate HVAC equipment 3.external Masonry work Building finishing Grand total cost 1000000 Project network diagram Project network diagram can also be referred to as a logic diagram, is a great way for starting to understand and visualize how your project will proceed (Kretschmer, 2009, pp. 156-178). Its a simple concept successfully used in applications outside of project management planning. Concerning the project planning, a suitable network diagram is considered as a series of steps, commonly designated by blocks connected within the rational arrangement requirements. Grants Grants funds are mainly funds granted to the NOPs, purely for the charitable purposes, by the underlying corporations, governments, small business and corresponding individuals (Pinto & Venkataraman, 2013, pp. 234-289). There will be numerous categories of the grants availed within Singapore such as: For promoting the cause of a particular sector such as sports, art, social enterprise will be availed by specific bodies. Cross sectional grants are granted to the NOPs devoid of whichever sectors include New Initiative Grant and Non-profit sector Training Grant. The Voluntary Welfare Organizations and Charities Capacity Fund offer precise grants to approved charities and the corresponding IPCs. Publicity Profile-raising is mainly about letting populace about the programs. Prior to the decision of what publicity strategy to be adopted, it is significant to chalk out of the underlying publicity goals. The major reasons for publicity entail to upturn prominence to raise more funds, to advance public consciousness about the prevailing issue, upturn public education about the existing social cause and sway comportment or attitudes coupled with involvement within an activity. Project Gantt chart Gantt charts are used to illustrate the start and finish dates of tasks that make up a project. The responsibilities and instantaneous jobs comprise the WBS of a task. This Gantt chart is utilized to depict the percentage of the project completed, percentage dependencies and present indicator that envisage the present health of a task. Project risk administration Project administration threat is a very delicate portion within project administration. Project risk is defined as an indeterminate incident or situation that, in case it takes place, which might have both positive and negative impact on the underlying project’s objectives (Pinto & Venkataraman, 2013, pp. 234-289). Good Project Risk Management relies on assistance to the administrative issues, distinct responsibilities and practical examination skills. Project risk management in its entirety, includes the following five process groups namely planning risk management, Risk identification, Performing qualitative risk analysis, Performing quantitative risk analysis, Planning risk responses and Monitoring and controlling risks Project Risk management is the identification, assessment, and prioritization of risks followed by coordinated and economical application of resources to minimize, monitor, and control the probability and/or impact of unfortunate events or to maximize the realization of opportunities (Kretschmer, 2009, pp. 156-178). The ten golden rules in risk management includes: making risk management part of the project, identifying risks early in the project, communicating about risks, considering both the threats and opportunities, clarifying ownership issues, prioritizing risks, analyzing risks, planning and implementing risk responses, registering project risks, and tracking risks associated tasks. Project performance, measurements, and evaluation Performance mainly influences the effectiveness variables on the attitudinal results, pay equity and trust. The functionality of pay-for-performance within the organizations is twofold thus strengthening the supervisor’s role in regard engaging within the performance management behaviors. It also offers method of distributing pay, which possesses effect of Pay for individual Performance on both group and individual performance measures (Murthy & Mohle, 2001, pp. 123-189). Workgroup Personal-Appraisal is the principal quintessence of the group based performance management within the organizations. It depicts a universal impact on all the procedure variables, both workshop and supervisor. Instituting performance measurement programs encompass coordination and timing, goal confirmation and identification of service standards, identifying performance measures and their corresponding use, social equity and congestion pricing and performance measures identified in practices. The project plan entail input from the multidisciplinary team of the public sector technical experts responsible namely project outreach, traffic engineering, transit, planning and environment couple with the environmental justice (Pinto & Venkataraman, 2013, pp. 234-289). Goal confirmation involves revising certain requirements that might arise from the public consultation process. Identification project goals and locations with the performance specifications ought to precede with the identification of the individual performance metrics to be utilized within the performance-monitoring plan (Murthy & Mohle, 2001, pp. 123-189). The optimal set of metrics will enable the project sponsor to have a distinct understanding well congestion-pricing project. Project evaluation A project evaluation and control system measures project progress and performance against the corresponding project plan to ensure that the project is completed on time, in budget and to the satisfaction of the customer (Kretschmer, 2009, pp. 156-178). A project evaluation ought to offer project managers with advance warning of the potential problems before it is to rectify them. Without these systems, projects proceed aimlessly with very little oversight, without a distinct comprehension of status and without a well-thought out action plan to bring the project back to track within the event of obvious disruptions. Project closure The Project End Report depicts that the underlying aims are accomplished, the outlined deliverables are dispensed over to the client and that the corresponding scheme closure can embark. Each project administrator requires finishing the project closure in order to attain the contract from the Benefactor preparing the closure of the plan. After approval of the project Closure Report, the Administrator then continue with the actions required to finish the project speedily. Bibliography Bruns, W. J. (1992). Performance measurement, evaluation, and incentives. Boston, Mass, Harvard Business School Press. Pinto, J. K., & Venkataraman, R. R. (2013). Cost and value management in projects. 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Boston, MA, Springer Science+Business Media, Inc. http://proxy.uqtr.ca/login.cgi?action=login&u=uqtr&db=springereb&url=http%3A%2F%2Fdx.doi.org%2F10.1007%2Fb104529. Kazandjian, V. A., & Lied, T. R. (1999). Healthcare performance measurement: systems design and evaluation. Milwaukee, Wis, ASQ Quality Press. National Research Council (U.S.). 2003. Adaptive monitoring & assessment for the comprehensive Everglades restoration plan. Washington, D.C.: National Academies Press. http://search.ebscohost.com/login.aspx?direct=true&scope=site&db=nlebk&db=nlabk&AN=86857. European Conference On Knowledge Management. (2002). Third European Conference on Knowledge Management: Trinity College Dublin, Ireland, 24-25 September 2002. S.l, s.n.]. Murthy, A. S. N., & Mohle, H. R. (2001). Transportation engineering basics. Reston, Virg, American Society of Civil Engineers. Read More