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Perform qualitative risk analysis using probability and impact matrix technique for the identified risks - Assignment Example

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I am a software engineer student; my project is to create a mobile application to be used by the students in the college to register in the college clubs and activities. This is a part from my assignment in project management course.
A. Create your Risk Breakdown structure…
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Perform qualitative risk analysis using probability and impact matrix technique for the identified risks
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I am a software engineer my project is to create a mobile application to be used by the in the college to register in the college clubs and activities. This is a part from my assignment in project management course.
1. Develop Risk Management Plan
A. Create your Risk Breakdown structure. Include all the four risk categories (Technical, Project Management, organizational, and External). Risks are identified: minimum 4 risks from technical category and minimum 2 risks from each of project management, organizational and external risk categories.
Modified
B. Project risk Register
Risk Register for ADWC Clubs & Activities System Project
Prepared by: Reem Date: 16/12/2012
Modified the table in the end.
No.
Risk
Description
Category
Root Cause
Potential Responses
Risk Owner
Probability
Impact
Status(I am not sure what to write here)
1
Product is complex to implement
Facing difficulty in implementing the Application or using Eclipse software
Technical
Lack of experience
Training and help from IT department teachers.
All team members
High
 High
Yellow
2
No advanced technology available or the existing technology is in initial stages
It will be a huge problem if the technician department refused to install the Application for the students
Technical
Supplier(technical support department)
Take insurance from the technician department that they will install the Application for the students
Ithar
Very low
High
Red
3
Design omissions and version conflict
Using software version that is different than what the technician department has to install it to the students
Technical
Supplier(technical support department)
Take insurance from the technician department that they will not use another version of the software during this year.
Reem
Low
 Low
Yellow
4
Difficult project modules integration
Difficulty in using the software and installing the application in the mobile devices.
Technical
Lack of experience
Use more reliable methods like tutorials on the Internet.
All team members
Low
 Medium
 Yellow
5
Laptops problems
Viruses, battery, freezing,
Technical
Old or unprotected laptops 
Back up and establish triggers and update frequently, antiviruses and alternative laptops.
 Rawdha
Medium
 High
 Red
6
Scope Risk
being behind schedule
Project Management
Slow work
Change project scope by performing some tasks faster.
All team members
Medium
 High
 Red
7
Wrong sponsor requirement estimate
producing application that doesn’t meet all sponsor requirements
Project Management
Collecting wrong requirements
Improving project communications by meeting several times frequently with the sponsor to assure the requirements.
All team members
Medium
High  
 Yellow
8
Schedule control
The need to extend the project finish date due to sponsor changes requirements
Project Management
Sponsor changing requirements
Improving project communications by meeting with the sponsor after each task completion to assure the satisfaction.
 Reem
Medium
Medium
 Yellow
9
Problem in communications
Conflicts between team members
Project Management
Misunderstanding
Improving project communications by setting the agreement and plan before starting the project.
 Reem
Very low
Very low
 Green
10
Staffing Sufficiency
3 team members is very few which might affect the speed of performance
Organizational
 
Get some help from another student.
All team members
High
Low
 Green
11
Problem in continues user support
Graduation from the college which will make the user support process more difficult
Organizational
Graduation from college 
Writing in the contract that we are responsible for the support until we graduate after that the technician department will take the responsibility.
All team members
Very high
 High
 Green
12
Policies of the Organization
Project execution without considering or complying the organizational policies
Organizational
Lack of understanding or knowledge of the organizational policies
Educate the project employees / staff with the organizational objectives and policies
All team members
Low
High
yellow
14
College stop users supplement
collage denies some students from internet access or application installation
External
Missing theagreement from the beginning between the supplier and the development team
Adding a link in the portal where students can install the application by themselves.
Ithar
Low
Low
Green
15
Change in user demand
A huge sudden shift in the collage activities or clubs or the market of registration
External
A change in college strategy
Decide not to perform the project
Rawdha
Medium
Low
Green
16
Bad weather conditions
winter fog or rain in the city that will make the team unable to meet in certain days
External
Weather-Temperature drops
Deal with it if in happens and communicate through mobiles.
All team members
Low
Low
Yellow
C. Perform qualitative risk analysis using probability and impact matrix technique for the identified risks. Make sure that you define the probability and impact (P&I) guidelines (scale) and which tool have you used to do so. Use your P&I Matrix (chart) to determine the final priority results of your identified risks (update Risk Register), Refer toAppendix D.
D. Perform quantitative risk analysis: Only list the tools and Techniques of this process in your report.
Is my answer correct?
Inputs to quantitative risk analysis:
Organizational & environmental process assets
Project scope statement
Risk management plan
Risk register
Project management plan
Tools and techniques for quantitative risk analysis:
Data gathering & representation techniques:
Interviewing
Expert judgment
E. Develop risk response plan
Chose a strategy for risk response plan (Avoid, Transfer, Mitigate, Accept) for each identified risk.
Plan risk response outputs based on the strategy you have selected (Update your Risk Register).
Is my risk response correct?
Modified
No.
Risk
Description
Category
Root Cause
Potential Responses
Risk Owner
Probability
Impact
Status
1
Product is complex to implement
Facing difficulty in implementing the Application or using Eclipse software
Technical
Lack of experience
Avoid:
Training and help from IT department teachers.
All team members
0.8
High
The staff has been trained. (Removed)
2
No advanced technology available or the existing technology is in initial stages
It will be a huge problem if the technician department refused to install the Application for the students
Technical
Supplier(technical support department)
Transfer:
Take insurance from the technician department that they will install the Application for the students
Ithar
0.2
Very High
The application has been provided. (Removed)
3
Design omissions and version conflict
Using software version that is different than what the technician department has to install it to the students
Technical
Supplier(technical support department)
Transfer:
Take insurance from the technician department that they will not use another version of the software during this year.
Reem
0.4
 Low
In progress, yet to remove.
4
Difficult project modules integration
Difficulty in using the software and installing the application in the mobile devices.
Technical
Lack of experience
Mitigate:
Use more reliable methods like tutorials on the Internet.
All team members
0.4
High
In progress, yet to remove. 
5
Laptops problems
Viruses, battery, freezing,
Technical
Old or unprotected laptops 
Accept:
Back up and establish triggers and update frequently, antiviruses and alternative laptops.
 Rawdha
0.6
 Medium
Removed.
6
Scope Risk
being behind schedule
Project Management
Slow work
Avoid:
Change project scope by performing some tasks faster.
All team members
0.8
Very High
 It is a continuous reviewing process
7
Wrong sponsor requirement estimate
producing application that doesn’t meet all sponsor requirements
Project Management
Collecting wrong requirements
Avoid:
Improving project communications by meeting several times frequently with the sponsor to assure the requirements.
All team members
0.6
High
 It is a continuous reviewing process
8
chedule control
The need to extend the project finish date due to sponsor changes requirements
Project Management
Sponsor changing requirements
Avoid:
Improving project communications by meeting with the sponsor after each task completion to assure the satisfaction.
 Reem
0.6
Very High
It is a continuous reviewing process
9
Problem in communications
Conflicts between team members
Project Management
Misunderstanding
Avoid:
Improving project communications by setting the agreement and plan before starting the project.
 Reem
0.6
low
It is a continuous reviewing process
10
Staffing Sufficiency
3 team members is very few which might affect the speed of performance
Organizational
 Mismanagement
Transfer:
Get some help from another student.
All team members
0.2
High
Removed by hiring additional resources
11
Problem in continues user support
Graduation from the college which will make the user support process more difficult
Organizational
Graduation from college 
Transfer:
Writing in the contract that we are responsible for the support until we graduate after that the technician department will take the responsibility.
All team members
0.8
Medium
It is a continuous reviewing process
12
Policies of the Organization
Project execution without considering or complying the organizational policies
Organizational
Lack of understanding or knowledge of the organizational policies
Avoid:
Educate the project employees / staff with the organizational objectives and policies
All team members
0.4
Very High
Removed.
13
wrong prioritization for tasks
Giving important tasks less time than it need or short task less time than it needs
Organizational
Lack of project understanding
Accept:
Establish time contingency and doing some tasks more faster
All team members
0.2
Low
Delete it.
14
Change in Government Rules / Policies
The change in Government Rules / Policies would impacted the project badly
External
External to the organization – could not under controlled by the organization
Accept:
Accepting the risk and developing mitigating plan
All Team members
0.4
Medium
Removed
15
Change in user demand
A huge sudden shift in the collage activities or clubs or the market of registration
External
A change in college strategy
Avoid:
Decide not to perform the project
Rawdha
0.8
Low
It is a continuous reviewing process
16
Bad weather conditions
winter fog or rain in the city that will make the team unable to meet in certain days
External
Weather-Temperature drops
Accept:
Deal with it if in happens and communicate through mobiles.
All team members
0.4
Very Low
In progress
Appendix D: Probability and Impact Matrix (chart)
Probability
Impact Scores .05 LL
Impact Scores
.20 L
Impact Scores
.40 M
Impact Scores
.60 H
Impact Scores
.80 HH
.8
-
15
11
1
6
.6
-
9
5
7
8
.4
16
3
14
4
12
.2
-
13
-
10
2
LL= Low Low, L = Low, M = Medium, H=High, HH= High High.
Based on the PMBOK guid
Green = Low Risk
Yellow = Medium Risk
Red = High Risk
Note: It has been identified from the above table that the serial number / Risk IDs of project high risks include: 11, 1, 6, 7, 8 and 12 which can be reviewed in the risk register. Read More
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