Perform qualitative risk analysis using probability and impact matrix technique for the identified risks - Assignment Example

I am a software engineer my project is to create a mobile application to be used by the in the college to register in the college clubs and activities. This is a part from my assignment in project management course.1. Develop Risk Management PlanA. Create your Risk Breakdown structure. Include all the four risk categories (Technical, Project Management, organizational, and External). Risks are identified: minimum 4 risks from technical category and minimum 2 risks from each of project management, organizational and external risk categories.ModifiedB. Project risk RegisterRisk Register for ADWC Clubs & Activities System ProjectPrepared by: Reem Date: 16/12/2012Modified the table in the end. No.RiskDescriptionCategoryRoot CausePotential ResponsesRisk OwnerProbabilityImpactStatus(I am not sure what to write here)1Product is complex to implementFacing difficulty in implementing the Application or using Eclipse softwareTechnicalLack of experienceTraining and help from IT department teachers.

All team membersHigh HighYellow 2No advanced technology available or the existing technology is in initial stagesIt will be a huge problem if the technician department refused to install the Application for the studentsTechnicalSupplier(technical support department)Take insurance from the technician department that they will install the Application for the studentsItharVery lowHigh Red 3Design omissions and version conflictUsing software version that is different than what the technician department has to install it to the studentsTechnicalSupplier(technical support department)Take insurance from the technician department that they will not use another version of the software during this year.

ReemLow  LowYellow4Difficult project modules integrationDifficulty in using the software and installing the application in the mobile devices. TechnicalLack of experienceUse more reliable methods like tutorials on the Internet. All team membersLow  Medium Yellow5Laptops problemsViruses, battery, freezing, TechnicalOld or unprotected laptops Back up and establish triggers and update frequently, antiviruses and alternative laptops.  RawdhaMedium  High  Red6Scope Riskbeing behind scheduleProject ManagementSlow workChange project scope by performing some tasks faster.

All team membersMedium High  Red7Wrong sponsor requirement estimateproducing application that doesn’t meet all sponsor requirements Project ManagementCollecting wrong requirementsImproving project communications by meeting several times frequently with the sponsor to assure the requirements.All team membersMedium High   Yellow8Schedule controlThe need to extend the project finish date due to sponsor changes requirements Project ManagementSponsor changing requirementsImproving project communications by meeting with the sponsor after each task completion to assure the satisfaction.

 ReemMediumMedium Yellow9Problem in communicationsConflicts between team members Project ManagementMisunderstanding Improving project communications by setting the agreement and plan before starting the project. ReemVery lowVery low Green10Staffing Sufficiency3 team members is very few which might affect the speed of performanceOrganizational Get some help from another student.All team membersHigh Low  Green11Problem in continues user supportGraduation from the college which will make the user support process more difficultOrganizationalGraduation from college Writing in the contract that we are responsible for the support until we graduate after that the technician department will take the responsibility.

All team membersVery high High Green12Policies of the OrganizationProject execution without considering or complying the organizational policiesOrganizationalLack of understanding or knowledge of the organizational policiesEducate the project employees / staff with the organizational objectives and policies All team membersLowHighyellow14College stop users supplement collage denies some students from internet access or application installation ExternalMissing theagreement from the beginning between the supplier and the development team Adding a link in the portal where students can install the application by themselves.

ItharLow LowGreen15Change in user demandA huge sudden shift in the collage activities or clubs or the market of registrationExternalA change in college strategyDecide not to perform the projectRawdhaMediumLow Green16Bad weather conditionswinter fog or rain in the city that will make the team unable to meet in certain daysExternalWeather-Temperature dropsDeal with it if in happens and communicate through mobiles.All team membersLow LowYellowC. Perform qualitative risk analysis using probability and impact matrix technique for the identified risks.

Make sure that you define the probability and impact (P&I) guidelines (scale) and which tool have you used to do so. Use your P&I Matrix (chart) to determine the final priority results of your identified risks (update Risk Register), Refer toAppendix D.D. Perform quantitative risk analysis: Only list the tools and Techniques of this process in your report.Is my answer correct?Inputs to quantitative risk analysis:Organizational & environmental process assetsProject scope statementRisk management planRisk registerProject management planTools and techniques for quantitative risk analysis:Data gathering & representation techniques:Interviewing Expert judgmentE.

Develop risk response planChose a strategy for risk response plan (Avoid, Transfer, Mitigate, Accept) for each identified risk.Plan risk response outputs based on the strategy you have selected (Update your Risk Register).Is my risk response correct?ModifiedNo.RiskDescriptionCategoryRoot CausePotential ResponsesRisk OwnerProbabilityImpactStatus1Product is complex to implementFacing difficulty in implementing the Application or using Eclipse softwareTechnicalLack of experienceAvoid:Training and help from IT department teachers.

All team members0.8HighThe staff has been trained. (Removed)2No advanced technology available or the existing technology is in initial stagesIt will be a huge problem if the technician department refused to install the Application for the studentsTechnicalSupplier(technical support department)Transfer:Take insurance from the technician department that they will install the Application for the studentsIthar0.2Very HighThe application has been provided. (Removed)3Design omissions and version conflictUsing software version that is different than what the technician department has to install it to the studentsTechnicalSupplier(technical support department)Transfer:Take insurance from the technician department that they will not use another version of the software during this year.Reem0.4 LowIn progress, yet to remove.

4Difficult project modules integrationDifficulty in using the software and installing the application in the mobile devices. TechnicalLack of experienceMitigate:Use more reliable methods like tutorials on the Internet. All team members0.4HighIn progress, yet to remove. 5Laptops problemsViruses, battery, freezing, TechnicalOld or unprotected laptops Accept:Back up and establish triggers and update frequently, antiviruses and alternative laptops.  Rawdha0.6 Medium Removed.6Scope Riskbeing behind scheduleProject ManagementSlow workAvoid:Change project scope by performing some tasks faster.

All team members0.8Very High  It is a continuous reviewing process 7Wrong sponsor requirement estimateproducing application that doesn’t meet all sponsor requirements Project ManagementCollecting wrong requirementsAvoid:Improving project communications by meeting several times frequently with the sponsor to assure the requirements.All team members0.6High It is a continuous reviewing process8chedule controlThe need to extend the project finish date due to sponsor changes requirements Project ManagementSponsor changing requirementsAvoid:Improving project communications by meeting with the sponsor after each task completion to assure the satisfaction. Reem0.6Very HighIt is a continuous reviewing process9Problem in communicationsConflicts between team members Project ManagementMisunderstanding Avoid:Improving project communications by setting the agreement and plan before starting the project. Reem0.6lowIt is a continuous reviewing process10Staffing Sufficiency3 team members is very few which might affect the speed of performanceOrganizational MismanagementTransfer:Get some help from another student.

All team members0.2HighRemoved by hiring additional resources11Problem in continues user supportGraduation from the college which will make the user support process more difficultOrganizationalGraduation from college Transfer:Writing in the contract that we are responsible for the support until we graduate after that the technician department will take the responsibility.All team members0.8MediumIt is a continuous reviewing process12Policies of the OrganizationProject execution without considering or complying the organizational policiesOrganizationalLack of understanding or knowledge of the organizational policiesAvoid:Educate the project employees / staff with the organizational objectives and policies All team members0.

4Very HighRemoved.13wrong prioritization for tasks Giving important tasks less time than it need or short task less time than it needsOrganizationalLack of project understandingAccept:Establish time contingency and doing some tasks more faster All team members0.2LowDelete it.14Change in Government Rules / PoliciesThe change in Government Rules / Policies would impacted the project badlyExternalExternal to the organization – could not under controlled by the organizationAccept:Accepting the risk and developing mitigating planAll Team members0.

4MediumRemoved15Change in user demandA huge sudden shift in the collage activities or clubs or the market of registrationExternalA change in college strategyAvoid:Decide not to perform the projectRawdha0.8Low It is a continuous reviewing process 16Bad weather conditionswinter fog or rain in the city that will make the team unable to meet in certain daysExternalWeather-Temperature dropsAccept:Deal with it if in happens and communicate through mobiles.All team members0.4Very LowIn progressAppendix D: Probability and Impact Matrix (chart)ProbabilityImpact Scores .

05 LL Impact Scores .20 LImpact Scores .40 MImpact Scores .60 HImpact Scores .80 HH.8-151116.6-9578.416314412.2-13-102LL= Low Low, L = Low, M = Medium, H=High, HH= High High.Based on the PMBOK guidGreen = Low RiskYellow = Medium Risk Red = High Risk Note: It has been identified from the above table that the serial number / Risk IDs of project high risks include: 11, 1, 6, 7, 8 and 12 which can be reviewed in the risk register.