Schedule and Cost Control Techniques - Speech or Presentation Example

I am honored that I have been given the opportunity to discuss with such a prestigious audience about our recent project which our team is currently pursuing. We are in a process of revamping our whole email system which will allow the up gradation of our existing 500 email users besides allowing the addition of new users to this system. The proposed system up gradation will not only allow the access to emails through our internal LAN but also through the use of remote access. This will greatly increase the communication between our employees to keep themselves updated about various policies, day to day issues and other professional job assignments.

As a project manager of this important project, I believe the success of this project is my responsibility and I believe that in order to make it a success, the costs and schedules associated with this project need to be considered and management effectively. Since Project management is a very delicate job and requires the necessary skills and aptitudes to implement and execute them as smoothly as one can. However, it is always possible that the earlier estimates made, schedules prepared may go awry as the future is always uncertain.

This means that project managers may not always meet their targeted budgets and schedules.As a first step to review the schedules and control processes, it is very important that project managers must ensure their weekly review. This would allow the necessary flexibility and control over the various cost processes and may provide necessary insight into the overall direction of project.A new project like this requires change and one of the most important issues which modern project managers face is the fact that change is not easily get accepted.

In order to make this happen, it is very important that the same is being get accepted. This is also important because of the fact that implementation of the new system would certainly add up new processes which employees has to perform. This may create extra work load but on the other hand it would also create a better and effective communication system within the organization which would be beneficial for all of us. I therefore strongly believe that in order to smoothly sail this project, we need to form effective teams which can ensure us that the change is get accepted and that before implementing that change, existing cost processes are easily understood so that cost processes associated with this project are easily controlled.

Further to that it is also important that we tend to record the additional costs and include them into budgets. A cost change system, if implemented, would allow us to record the movements in the costs and track the changes into them therefore overall over control over the costs would greatly enhance. It is also important in the sense that Most of the projects, relying on matrix organizational structure, tend to fail because teams are not effectively formed. When the teams are not jelled together effectively, projects tend to miss the schedules as resources are spent in somewhat non-productive resources.

(Library, 2008).As a last step, we believe a thorough performance review of the project would greatly help us to monitor the overall schedules, costs and stages of completion of the project. The performance reviews of the team members would also allow me as a project manager to effectively motivate them so that the associated activities are closely monitored by the team members in order to effectively keep a check on all the schedules and costs.BibliographyLibrary, F. M. (2008). Project Management.

Retrieved July 10, 2008, from http://www.managementhelp.org: http://www.managementhelp.org/plan_dec/project/project.htm