Grouping Activities in Public Management - Essay Example

Grouping also pertains to dividing the tasks according to the specialty, requirement, and demand. Grouping further allows for bringing about synchronization in the overall task at hand. It allows for a clear understanding of the objectives at hand. Understanding the objectives and processes and tasks at hand is more important than the practical step. The first step to the successful execution of the task is to identify what is to be done, how is it to be done, and by whom is it to be done, nearly all of these variable questions pertain to the grouping.

Grouping of activities leads to better organization. An essential element that is compensated through it is the reduction of wastes, surplus, overheads, and inventory. It further allows for overcoming the defects and faults that otherwise occur in non-grouped activities.

A step that must precede the grouping is the definition of objectives. Setting the goals forth makes the overall task much easier and more viable. Grouping would be of little impact if the objectives are not defined. The group allows for dividing the tasks as per specialty and need. For example, a task related to the marketing branch of a given organization would be directly directed to the marketing department, and a problem relevant to the technical domain would be directed straight to the technical department, in the same manner, the customer's related problems would be directed to the customer care and representatives. The future planning and policy devising task would be assigned to the top management and hence no hassle.

Grouping allows for knowing the individual's skills and expertise, thereby further making it easy to reach the objectives and tasks in due time. Grouping makes the tasks easy by the virtue of dividing the work and segmenting the portions that would otherwise be difficult to attain and overcome (Weltman & Kess, 2008, 110).

Another advantage served by grouping is that of learning, imparting knowledge, and helping the members who may be fresh to the task or may hold little command and understanding of the tasks assigned. Grouping allows for a better understanding of the tasks at hand, the problems related, and the potential solutions. Apart from the outcomes, the inter-process stages are made further easier through the grouping of activities and functions (Koontz, 2010).

Public management is a domain and discipline that involves direct dealing with the masses and that too in a large number. Thereby the occurrence of a delay in one task or unit could lead to a delay in the overall process by which the masses and communication are being performed directly with the public. Grouping of activities allows for knowing what tasks have been achieved, which particular tasks are in process and the ones that are relatively away from accomplishment, and the potential reasons that are impeding the overall process. The task often gets demanding and requires an extra cautious approach when the public and the clients are directly involved in it. In such situations, the need for grouping becomes ever so vital to satisfy the needs of the customers. Since Public management requires dealings and interactions with other franchises, organizations, enterprises, and in some cases, the governmental units, in such scenarios, the grouping allows for better representation, and grouping, in general, allows for a more professional outward expression of the organization and the task at hand, it thereby allows for reduction of the activities which would otherwise consume additional resources in form of manpower, utilities, and other material goods. It can be safely said that grouping is another name for excluding all the variables, functions, and entities that add no value to the overall program, against those functions and variables that are the core to the project and should be undertaken in a due manner (Farmer, 2010).