Crucial Functions in a Business - Term Paper Example

Download file to see previous pages ic?, Indihar and Kovac?ic?, 2008). Administrators are involved in a wide range of activities related to budgeting and monitoring to recruitment of the new staff. Some of the routine administrative tasks involve opening mails, sending emails ands faxes as well as filing. In addition to the routine activities, other obligations require application of expertise and creativity such as staff meetings, arranging travel and important assignments, researching information and arranging crucial events such as sale conferences or interviews. The administration function is also involved in purchasing new hardware for the business and handling external customers who rate the business on the manner in which their inquiries are handled. Inefficient administration function is disastrous to the reputation as well as the company’s image. Issues such as lost orders, miscommunication of the messages, wrongly typed letters and wrong scheduling of meetings or interview may lead to loss of customers. Effective administration enables the management to concentrate on other roles necessary for business growth. Finance Function According to Finch (2010), the finance function is the most crucial segment of a business enterprise. This is because all departments in a business enterprise require financial resources for them to thrive. The staffs serving under the function records the financial inflow and outflow to enable the business managers identify the amount of profit that each department is making and be updated on the amount of money currently at the disposal of the business. This enhances accuracy in financial decisions as the information that is used is accurate and credible. Some of the roles of the finance department include production of invoices, confirming the receipt of payments, following up on overdue payments, financial recording, paying for the received orders, production of the annual statutory requirements, and preparation of payrolls as well as payment of salaries. The finance function is also involved in roles requiring expertise and skills such as monitoring of the departmental budgets in ensuring that the departmental heads are not mismanaging funds, regular issuance of departmental budgets, and production of regular financial reports for the managers as well as playing an advisory role to the senior managers on financial issues. Role of the Manager in Administrative and Financial Functions of a Business Role of Managers in the Administrative Function The administrative manager has a responsibility of overseeing the overall work performance of a business organization. The administrative duties of a manager include communicating the wishes of superior workers to the employees to ensure that the business plans function according to the plan. Hron (2001) asserts that the manager is obligated to make decisions through analysis of various situations and deciding on the most appropriate course of action. The manager will also be bound towards instilling discipline and coaching employees to improve their competency, improve their performance and eliminate those that do not contribute in helping the organization achieve its goals. The manager should also understand the selection and recruitment procedures required for choosing the most appropriate candidates for different roles within the organization. The manager colludes with the administrators in delegation of accounting, payroll and paperwork. Other essential administrative roles of a manager include application of the information systems in enhancing output and ensuring that the office environment is suitable for performance as well as provision of adequate support to other managers and departments. Role of Managers ...Download file to see next pagesRead More