Monitor and control Project Work - Speech or Presentation Example

The reasons that justify proper control and monitoring of projects and the inputs and outputs of a project that are managed are to be discussed. The Project Control Cycle is also explained during the presentation which ends with concluding remarks on the when, where and how of project monitoring and control. Reasons For Project Monitoring and Control Because it is not realistic that things will at all time progress in accordance to the laid down plan, project monitoring and control becomes necessary for all projects (Watt 9).

This is so especially for large projects which are likely to face more changes, recommendations and requests during the process of implementation. Even if there are a lot of preparation and planning for a project, it is necessary to prepare for twists within the initial plan because this is bound to be experienced. More importantly, the monitoring and controlling projects are necessary because it enables the project manager to detect any alterations, changes or deviations from the initial plan of the project.

Through this detection, the project manager is allowed to react to the deviation of the plan through proper decision making. The changes which are to be expected to the plan of a project include the human resource, materials, equipment, time, tasks, money and space. The people or expertise that is responsible for implementation of a project is likely to change in terms of motivation, creativity and overall performance. Therefore project monitoring becomes important because project managers are able to detect such changes and as a result employ ways in which the human resource can be motivated to be more creative, communicative and interactive.

Through the motivation of the human resource, the project manager will promote the efficiency at which the completion of the project is to be achieved. Changes in equipment or machines include technological changes which may affect the speed at which the project is to be completed. Additionally, new equipment may be required to execute specific aspects of a project. This reflects changes in cost which must be anticipated by the project manager and dealt with due consideration of the cost benefit factors of the project.

The time at which the project is to be completed may be extended (Maheshwari and Howard 15). Therefore project motoring and control is necessary to detect the changes and constraints in time and ensure that the deadlines of implementing the project do not deviate significantly from the time that was allocated for the project in the initial plan. Tasks are also likely to change in the course of the project. This will lead to change requests from the stakeholders of the projects. The requests for change include extension of space, change of equipment and increased compensation.

This is a justification of project monitoring and control. It is argued that “the change requests are evaluated and approved or rejected in the Perform Integrated Change Control process” (Mulcahy 122). It is necessary to screen a project through a procedural process to aid decision making for possible abandonment, pursuance, acceptance or rejection of the project proposal idea (Olawale and Ming 513). This is another significant justification for monitoring and co