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Planner R US - Case Study Example

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Rock ‘n’ Reggae Event Management TABLE OF CONTENTS Page No. 1. Section I – Project Plan 3 2. Section II – Work Breakdown Structure 6 3. Section III – Risk Analysis 9 4. Section IV – Cost Estimates 7 5. Section V – Schedule Chart 9 6. References 11 7…
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Planner R US
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Download file to see previous pages This leisurely event is created for the entertainment of the targeted audience which includes the music fans of the region, local residents and students. A meeting was made with the officials of city and the school for planning and organization of the event and the activities about the administration, operations, marketing and risk management of the project were discussed in length. The framework provided by EMBOK which is quite close to the Event Management International Competency Standard is given in Appendix 1. (Silvers, 2003) To manage this project there are four very important facets which are expected to be well understood. The first aspect is the Phases which highlight the significance of time for the sequential nature of managing event. The Phases aspect begins with the initiation of the project, followed by its planning. Once the plan is finalized, the Implementation phase begins which ultimately leads to the event. The last phase for the management is the closure of the event. The rate and rhythm of the work is determined by the time as illustrated in Figure 1. (Silvers, 2003) Figure 1: Phases The second important aspect is the Processes which are required for the success of the event. These processes are sequential as well as iterative and are applied according to the progress and occurrence of changes. First process is that of assessment followed by selection. It includes people, materials and many other resources needed for implementation of the project. Once selection is made the third process is that of monitoring the plan whether it is followed according to the specifications prescribed. The fourth process is that of communication amongst the workers, audience and the market. The last of the process is documentation. All these widely-accepted five process systems begin with Communication, iterate through Assessment, Selection and Monitoring and ends up with the Documentation as illustrated in Figure 2 (Silvers, 2003) Figure 2: Processes The third important aspect is the Core Values which are the rules that must be followed in each and every decision making and infused in all the phases and processes. As illustrated in Figure 3, aim for continuous improvement, creativity in the work, understanding and practising ethics, unity of work through integration amongst all the sections and thinking strategically are fundamental values for the management of the event. All these values are equally important. (Silvers, 2003) Figure 3: Core Values The fourth important aspect is the Domain which defines the region and scope of required functions and activities for managing the event. It also describes the responsibilities and organizational structure needed to manage the project. Administration is one of the domains, designing is another domain. Marketing of the event, its operations and the potential hazards or risk are the other three domains. All the five domains as illustrated in Figure 4 are equally important and none of them have any implied hierarchy. Figure 4: Domains Section II – Work Breakdown Structure There are twelve activities that were drafted out from the meeting with the school and city officials. The work breakdown for each one of these activities is produced below:- A. Contract Negotiation with selected music group 1. Defining of event goals and objectives to the music group 2. Finalizing pricing structure of hiring music group 3. Finalizing benefits like accommodation, transport and travel ...Download file to see next pagesRead More
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