Communication Plan - Assignment Example

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Communications Plan

The communications plan is a very important document in the implementation process. With a proper communications plan, the implementation process will be easier and much more fruitful for it will be carried out strategically.

Stakeholders

The key stakeholders of the company that will have interest in the implementation of the project include the company’s chief executive officer, the chief financial officer, the chief operations officer, sales and advertising director, human resource director, system administrator and the information technology director. Notably, all these persons have a major interest in the implementation since it will affect their decision-making process. As such, their final word on the project will be critical. They should be allowed to either approve or disapprove the implementation based on their perception of whether the project will meet their goals and needs or not.

Communication Plan

It is important that the progress of the project be communicated to the stakeholders. The communication should be strategic in a way that will facilitate smooth communication of the progress. With a proper communication plan, different issues will be sorted out. For instance, the communication plan will facilitate the collection of information from the different persons involved in the project. It will also facilitate proper decision making since the information will be developed (Schwalbe, 2015). The exchange will also be facilitated as well as the projection of governance and information relay to the project stakeholders to facilitate their commitment to the cause. The content of the communications will include product and process information. The product information will include information on the scope, level of quality, and the projects’ benefits to the stakeholders. On the other hand, the process information will include information on the size, timing, internal risks, as well as other important information.

Form of Communication

The communication process will involve the communication of the project progress to the stakeholders in different forms. The stakeholders will be issued with status reports that will be issued periodically. The timing or the periodicity of the communications will depend on the type of communication. There are three specific timings that will be put into consideration. These are the initial communication, the recurring communications and the close-out communication (Lock, 2014). The initial communication will be constructed to inspire the stakeholders. This is the initial communication that is made when the project is starting. The communication will include information on the scope of the project, project team, etc. The details of the project regarding how much time it is expected to last as well as the resources that will be used should also be contained in the communication.

The recurring communications are to be done often on a periodic manner depending on the need to communicate to the stakeholders. The project team will carry out these communications at their discretion. At times these communications will be demand-driven. These communications will also include all the documentations of the project which the project team will leave with the organization. These documentations include the system administrations instructions and troubleshooting procedures among other important instructions. The final mode of communication is the close-out communication. The close-out communication will be done at the closure of the project. This is the final communication. It will detail the closure of the project. This is an important communication for it will bring closure to the project implementation process.