System Recommendations - Assignment Example

IV: System RecommendationA. Benefits of an Enterprise Solution

Enterprise system solution refers to a unique system that supports business processes in a company. For example, the system assists in the flow of information between data analytics, relevant individuals for easy and faster decision making processes. However, enterprise system solutions are designed to fit a firm’s operation needs and objectives. Some of the benefits that the enterprise system solution brings to an organization include helping the user to handle and execute the everyday organization operations. For instance, with the enterprise system solution, the user performs specific tasks effectively and efficiently thus reducing the duration taken to complete it.B. Proposed IT Solutions

Cloud software as a service (SaaS) HR system is one of the suitable system that CIC can implement and use that meets the strategic and operational outcome requirements (Beezy, 2017). This will improve and support the hiring process at CIC. Beezy, 2017 proposes to give the workforce a voice and see the organizational culture grow by generating ideas that will enhance efficiency and enhance performance.C. How the Proposed IT Solutions Meet the Requirements

Breezy cloud SaaS HR system employs end-to-end recruiting software that helps to attract and hire employees with little effort. From the case study, the greatest problem is the traditional paper method of hiring, which is tedious and takes a lot of time. This software deployment helps to solve this problem. The system requirements must be compatible with the proposed system (for compatibility purposes). Below is the table with the software requirements and explanations on how the proposed system meets those requirements.

Requirement Number

Requirement(From Requirements table in section III)

Explanation of How theProposed System Meetsthe Requirement

U-1

Enter required detail

Provide an option for thecandidate to provideinformation about him or her, details that aregenerally on a job,an application which autofills job application.

U-2

Perform an online interview

Asks questions for theinterview, that the hiringthe manager will automaticallypost.

U-3

Job requirements for the candidate

Offers an outline of the jobdescription and requirements

U-4

Make job application

Automates the processfrom the details theapplicant inputs from U-1

UR-1

Generate document to present to CIC

Printing service availableon the system to allow the candidate to download it and print

SS-1

End to end customers’ information protection

System has advanced cyber-attack protection mechanisms

SS-2

End to end company’s data protection

System has its own cyberteam to help with the business needs. Can workright with the CIO’sdepartment

SP-1

Error recovery

System composed of end to end system testing

SP-2

Data encapsulation

System performs a restricted set of operations

SP-3

Command data streams

Provide New Technology FileSystem (NTFS). Helps to storeinformation so that it’s available to HR department

D. Implementation Steps

Smooth application and implementation require that the proposed system meet the specific business requirements and specifications. Having a new hiring process at the CIC can and will bring a successful transition period from the old, outdated manual system. The new automatic hiring system will improve CIC performance. Implementationof a system requires a step - by - step process, which described below.1.) Vendor agreement

CIC will need to go into an electronic agreement with the vendor. Signing the agreement after reading and sealing it will achieve this.2.) Hardware and Telecommunicationsa.) Hardware: The CIC will need to have a desktops, power and the required routers for network connectivity. These are the hardware that will be required to implement the system.

b.) Telecommunications: The telecommunication services offered to include the wireless router and setting up of a network that will ensure functional connectivity of the proposed IT solution software. Telecommunications will be required to provide the signals for network connectivity internet.3.) Configuration

The vendor provides an option to buy off – the – shelf software and then make installation on a personal ground. CIC will be required to pay a license fee to be given the software by the vendor.

Configuration: the CIC, IT team, will do the system’s configuration. The CIO, Fadil Abadi will ensure that the system is fully operational and if it doesn’t work; he will be responsible for contacting the vendor to make the necessary corrections.4.) Testing

Before the system is purchased, the cloud base software offers 30 days free trial/demo for the system. Therefore, CIC will be given 30 days of free usage of the hiring system where it will conduct a recruitment process using the system (try the workability of that system). Among the ten requirements, CIC will use the workable dashboard to test if the system is working correctly and efficiently. Jobs have been advertised, and the candidates apply for the job positions utilizing that system.5.) Employee Preparation

Identify what CIC will require doing in each of the following areas in preparation for the employees (including the hiring managers) to use the new system:a) Leadership: Brainstorming is very crucial in every organization. For the firm to keep its leaders aligned to the software requirements, there is the need to teach them about thesoftware and then charge them with the responsibilities of relaying the message to the restof the staff.b) Change Management: Change is not always taken positively. Some employees and for this reason will resist; the management should be ready to welcome and accept change. The management staff who oppose change and show no sign of accepting will be transferred to a department that will have little impact on the implementation.c) Training: Training is a noble way to reduce or avoid resistance. CIC will train the entire staff to ensure that they are well prepared for that system and that they will efficiently deliver. Training will, therefore, be mandatory for every faculty.6.) Data Migration

The CIO with the help of the IT department will ensure that the data and information from the previous system have been transferred to the new system by the use of hard drives that can move the information over (Pica, 2016). All the information including the details of all the employees will be transferred to the new system.7.) Maintenance

The CIC will employ another assistance to the CIO in maintaining the system. The assistance will work together with the CIO to ensure that the system remains updated.E. ConclusionAn efficient human resource system requires the use of IT to solve the problems that are experienced in the organization. Cloud SaaS HR system will solve the problems encountered at CIC and thus save money and time. The office will have organized operations, thereby, becoming more attractive. It will also help to attract customers since a well-served client is a returning customer. CIC’s business strategy is to provide excellent and quality excellent consultation services, as well as provide recommendations to their clients. Their current policy is to “provide extraordinary consulting services and recommendations to its customers by employing highly skilled consultants and staying abreast of new business concepts and technology and developing new business concepts and best practices of its own.” The new information system allows CIC to create a database of skilled consultants and hire them within quickly. CIC will build a good reputation through those experienced consultants that will ensure delivery of high-quality work in the market and gain more referrals. CIC depends mastery and quality of its workers as a consulting firm to give required administration to the customers. Through an agreement, the client anticipates specialists to take a try at the venture. CIC depends on the Human Resource department to employ and discover the faculty that lines the requirements for future contracts.