Components of a Business System - Coursework Example

3.0 Components of a Business system: software and hardware 3 price list for software and hardware: Given below is the list of all recommended software and hardware (including their prices), that will be resourceful for Andrew in order to setup his business. All the information given below is taken from different sources which includes BOND+BOND, SAMSUNG STORES website, PB- tech, HI-FI and JB websites. ITEMS TYPE PRICE QUANTITY TOTAL PRICE SOFTWARE MYOB Account Right premier Software that deals with accounting related issues $979 1 $979 FOXIT READER Deals with documents reading and writing. Free, can be downloaded from internet. 1 Free. MICROSOFT OFFICE HOME AND BUSINESS EDITION (2010). Software that is equipped with office tools for making presentation or writing reports. $309.35 1 $309.35 (including GST) ANTIVIRUS: NORTON SYMENTIC FOR (FIVE USERS) Antivirus software for protecting pc against malicious viruses. $129.99 1 $129.99 Total ( prices of software) $1418.34 ITEM TYPE PRICE QUANTITY TOTAL PRICE HARDWARE COMPUTER SERVER: HP ML 110G7 E-1220 1P SP1150AU (SERVER) Server for building Local area networking (LAN). $2,632.35 1 $2,632.35 (including GST) HP ProBook 4330s A9D85PA Notebook Notebook for office and home use. $1,006.25 1 $1,006.25 (including GST) Brother mfc990cw Col ink wireless print/fax/scan/Digital answer machine with code less phone Printer, scanner, photo copier fax machine (all in one) $266.80 3 $800.4 (including GST) SMART PHONE GS3 SAMSUNG GALAXY Smartphone $888 1 $888 Total (prices of hardware) $5327 Combine total i.e. software + hardware. 6745.34 3.2 Anti Virus Software To Protect Office Systems. Currently there are different antivirus software available in the market. However Norton antivirus is one of the best due to a number of reasons. It will be fruitful for Andrew’s company to use Norton antivirus as it is user friendly, easy to update, and very effective against viruses. Given below are some of the important benefits of Norton Anti Virus. The first and foremost advantage is affordability. If compared with other anti viruses Norton is affordable. Unique protection method by providing four different layers of protection which are more powerful than many anti viruses currently in the market. It is easy to use. Can easily find viruses, user friendly. It has auto protection and warns you in advance regarding possible threats of viruses that are most likely to come from sharing of data or from browsing online. Auto updates are very frequent which means new viruses or malicious spywares are easy to catch. Norton antivirus protects the systems without slowing it down. 3.3 Basic Information And Specification Regarding Hardware Server specifications (for Andrew’s office): Server specifications are mentioned below in details: Server name: HP ML 110G7 E-1220 1P SP1150AU Company name: HP (Hewlett Packard) Price: $2,632.35 (including GST) SPECIFICATIONS: 64-bit Processing: Yes Bus Speed: Not Applicable Controller Type: Serial ATA/300 Direct Media Interface: 5 GT/s Ethernet Technology: Gigabit Ethernet HyperTransport Speed: Not Applicable Input Voltage: 110 V AC Input Voltage: 220 V AC Memory Standard: DDR3-1333/PC3-10600 Memory Technology: DDR3 SDRAM Operating System: Windows Server 2008 R2 Standard Processor Core: Quad-core Processor Manufacturer: Intel QuickPath Interconnect: Not Applicable RAID Levels: 0, 1, 1+0 Hard Drive Configuration: 2 x 250 GB Hard Drive Interface: Serial ATA/300 Hard Drive RPM: 7200 Hybrid Hard Drive Capacity: Not Applicable Number of Hard Drives: 2 RAID Levels: 0, 1, 1+0 Solid State Drive Capacity: Not Applicable Total Hard Drive Capacity: 500 GB Case Style: Micro Tower Depth: 472 mm Height: 366 mm Rack Height: 4U Width: 175 mm Input Voltage: 110 V AC Input Voltage: 220 V AC Maximum Power Supply Wattage: 350 W Number of Power Supplies Install: 1 Maximum Memory: 16 GB Memory Standard: DDR3-1333/PC3-10600 Memory Technology: DDR3 SDRAM Number of Total Memory Slots: 4 Standard Memory: 4 GB Number of 3.5" Bays: 4 Number of External 5.25" Bays: 2 Number of PCI Express x1 Slots: 1 Number of PCI Express x16 Slots: 1 Number of PCI Express x8 Slots: 2 Number of Total Expansion Slots: 4 Network (RJ-45): Yes Number of USB 2.0 Ports: 10 Total Number of USB Ports: 10 Reasons: Since Andrew is running a law firm which is growing, creating a local area internet will require a high speed server which should not only have high speed processors but also have loads of data storage capacity. Given below are some of the main reasons for using this server: This server is good for small and growing businesses. High performance with affordable prices. High speed RAM supports multi tasking with ease. Gives efficiency for maximum number of hours. Manageable weight. Not that heavy as compared with other servers. Micro tower casing which means less space Ten USB ports give an extra advantage in terms of sharing or downloading data. Notebook specifications: Notebook name: HP Probook 4330s i3-2330M Company’s name: HP (Hewlett Packard) Specifications: General Information Brand Name: HP Manufacturer Part Number: A9D85PA Manufacturer Website Address: www.hp.com/nz Manufacturer: Hewlett-Packard Marketing Information: Work, meet, play. Create, stream, watch, listen and do more. This versatile, secure and stylish HP ProBook with a 13.3-inch diagonal HD display makes an impression in and out of the office. Product Line: ProBook Product Model: A9D85PA Product Name: ProBook 4330s A9D85PA Notebook Product Series: 4330s Product Type: Notebook Audio Microphone: Yes Speakers: Yes Back Panel Interfaces Audio Line In: Yes Audio Line Out: Yes HDMI: Yes Network (RJ-45): yes Number of USB 2.0 Ports: 3 Number of USB 3.0 Ports: 1 Total Number of USB Ports: 4 VGA: Yes Battery Information Battery Capacity: 4400 mAh Battery Chemistry: Lithium Ion (Li-Ion) Battery Energy: 47 Wh Maximum Battery Run Time: 6 Hour Number of Cells: 6-cell Built-in Devices Finger Print Reader: Yes Microphone: Yes Speakers: Yes Webcam: Yes Display & Graphics Aspect Ratio: 16:9 Backlight Technology: LED Display Screen Type: Active Matrix TFT Colour LCD Graphics Controller Manufacturer: Intel Graphics Controller Model: HD 3000 Graphics Memory Accessibility: Shared Graphics Memory Technology: DDR3 SDRAM Screen Mode: WXGA Screen Resolution: 1366 x 768 Screen Size: 33.8 cm (13.3") I/O Expansions Expansion Slot Type: ExpressCard/34 Input Devices Keyboard: Yes Pointing Device Type: TouchPad Interfaces/Ports Audio Line In: Yes Audio Line Out: Yes Ethernet Technology: Gigabit Ethernet HDMI: Yes Hard Drive Interface: Serial ATA/300 Microphone: Yes Network (RJ-45): Yes Number of USB 2.0 Ports: 3 Number of USB 3.0 Ports: 1 Total Number of USB Ports: 4 VGA: Yes Wi-Fi: Yes Memory Maximum Memory: 8 GB Memory Card Reader: Yes Memory Card Supported: MMCmicro Memory Card Supported: Memory Stick Memory Card Supported: Memory Stick PRO Memory Card Supported: Multi Media Card (MMC) Memory Card Supported: Secure Digital (SD) Card Memory Card Supported: microSD Card Memory Standard: DDR3-1333/PC3-10600 Memory Technology: DDR3 SDRAM Number of Total Memory Slots: 2 Standard Memory: 4 GB Network & Communication Bluetooth Standard: Bluetooth 3.0 Bluetooth: Yes Ethernet Technology: Gigabit Ethernet Wi-Fi Manufacturer: Ralink Wi-Fi Model: 3592BC8 Wi-Fi Standard: IEEE 802.11a/b/g/n Wi-Fi: Yes Physical Characteristics Depth: 235.0 mm Height: 28.0 mm Weight (Approximate): 2.13 kg Width: 330.0 mm Pointing Device Pointing Device Type: TouchPad Power Description Input Voltage: 110 V AC Input Voltage: 220 V AC Maximum Power Supply Wattage: 65 W Processor & Chipset 64-bit Processing: Yes Cache: 3 MB Chipset Manufacturer: Intel Chipset Model: HM65 Express Direct Media Interface: 5 GT/s Hyper-Threading: Yes Processor Core: Dual-core (2 Core) Processor Manufacturer: Intel Processor Model: i3-2330M Processor Speed: 2.20 GHz Processor Type: Core i3 Software Operating System Architecture: 32-bit Operating System: Genuine Windows 7 Professional Software Included: ArcSoft Total Media Suite Microsoft Office 2010 Preloaded (Purchase of a Product Key required to activate a full Office 2010 suite) Norton Internet Security 2011 (60-day Subscription) Storage Dual-Layer Media Supported: Yes Hard Drive Capacity: 320 GB Hard Drive Interface: Serial ATA/300 Hard Drive RPM: 5400 Labeling Technology: LightScribe Memory Card Supported: MMCmicro Memory Card Supported: Memory Stick Memory Card Supported: Memory Stick PRO Memory Card Supported: MultiMediaCard (MMC) Memory Card Supported: Secure Digital (SD) Card Memory Card Supported: microSD Card Optical Drive Type: DVD-Writer Optical Media Supported: DVD-RAM/±R/±RW System Specification Graphics Controller Manufacturer: Intel Graphics Controller Model: HD 3000 Memory Standard: DDR3-1333/PC3-10600 Processor Core: Dual-core (2 Core) Processor Manufacturer: Intel Processor Speed: 2.20 GHz Standard Memory: 4 GB Video Aspect Ratio: 16:9 Graphics Controller Manufacturer: Intel Graphics Controller Model: HD 3000 Screen Mode: WXGA Wireless Specifications Wi-Fi Standard: IEEE 802.11a/b/g/n Reasons: Since Andrew is looking for a notebook for office work, the HP probook best suits his need because of many reasons which are given below: Hp probook is fast and secure. Has a high speed processor which helps in doing multi tasking with ease. Good battery timings when charged as a result one can do work on the move as well. Wi-FI connectivity which enables internet connection with ease. Password protected, which makes it secure and reliable Light weight. Better finishing. Good display quality. Smartphone specifications: Smartphone name: Samsung galaxy S3 Company’s name: Samsung Specifications: General 2G Network GSM 850 / 900 / 1800 / 1900 3G Network HSDPA 850 / 900 / 1900 / 2100 4G Network LTE (regional) Announced 2012, May Status Available. Released 2012, May Body Dimensions 136.6 x 70.6 x 8.6 mm Weight 133 g - Touch-sensitive controls Display Type Super AMOLED capacitive touchscreen, 16M colors Size 720 x 1280 pixels, 4.8 inches (~306 ppi pixel density) Multitouch Yes Protection Corning Gorilla Glass 2 - TouchWiz UI Sound Alert types Vibration; MP3, WAV ringtones Loudspeaker Yes 3.5mm jack Yes Memory Card slot microSD, up to 64 GB Internal 16/32/64 GB storage, 1 GB RAM Data GPRS Class 12 (4+1/3+2/2+3/1+4 slots), 32 - 48 kbps EDGE Class 12 Speed HSDPA, 21 Mbps; HSUPA, 5.76 Mbps WLAN Wi-Fi 802.11 a/b/g/n, DLNA, Wi-Fi Direct, Wi-Fi hotspot Bluetooth Yes, v4.0 with A2DP, EDR NFC Yes USB Yes, microUSB v2.0 (MHL), USB On-the-go Camera Primary 8 MP, 3264x2448 pixels, autofocus, LED flash, check quality Features Simultaneous HD video and image recording, geo-tagging, touch focus, face and smile detection, image stabilization Video Yes, 1080p@30fps, check quality Secondary Yes, 1.9 MP, 720p@30fps Features OS Android OS, v4.0.4 (Ice Cream Sandwich) Chipset Exynos 4412 Quad CPU Quad-core 1.4 GHz Cortex-A9 GPU Mali-400MP Sensors Accelerometer, gyro, proximity, compass, barometer Messaging SMS(threaded view), MMS, Email, Push Mail, IM, RSS Browser HTML, Adobe Flash Radio Stereo FM radio with RDS GPS Yes, with A-GPS support and GLONASS Java Yes, via Java MIDP emulator Colors Pebble blue, Marble white, Amber brown, Garnet red, Sapphire black, Titanium grey - MicroSIM card support only - S-Voice natural language commands and dictation - Smart Stay eye tracking - Dropbox (50 GB storage) - Active noise cancellation with dedicated mic - TV-out (via MHL A/V link) - SNS integration - MP4/DivX/XviD/WMV/H.264/H.263 player - MP3/WAV/eAAC+/AC3/FLAC player - Organizer - Image/video editor - Document viewer (Word, Excel, PowerPoint, PDF) - Google Search, Maps, Gmail, YouTube, Calendar, Google Talk, Picasa integration - Voice memo/dial/commands - Predictive text input (Swype) Battery Standard battery, Li-Ion 2100 mAh Stand-by Up to 590 h (2G) / Up to 790 h (3G) Talk time Up to 21 h 40 min (2G) / Up to 11 h 40 min (3G) Misc SAR US 0.55 W/kg (head)     1.49 W/kg (body)     SAR EU 0.21 W/kg (head)     Price group Tests Display Contrast ratio: Infinite (nominal) / 3.419:1 (sunlight) Loudspeaker Voice 75dB / Noise 66dB / Ring 75dB Audio quality Noise -90.3dB / Crosstalk -92.6dB Camera Photo / Video Battery life Endurance rating 43h Reasons: Samsung galaxy S3 is the best Smartphone available in the market and is further strengthening its position. As Andrew is looking for a phone which fulfills his office needs, this phone has it all. The phone has each and every aspect under consideration. This phone is the best choice because: Has almost every application that is required for office work. Easy to manage and use. User friendly and can be personalized according to the requirement or users mood. Great touch phone with high color touch screen. High speed processor, currently number one phone in terms of speed and performance (rating as from different news papers and website forums). Easy to connect with other phones. Synchronization with personal computers, laptops, notebooks and other gadgets is very easy. High image resolutions. Faster internet interference. Secure with biometric options and password protections. Active GPS system. And many more. Data Communications: Four main components for network: a. Wired To an ISP and Internet Workstation Router Cable, DSL, or satellite modem for Internet access File server Workstation Printer Wireless To an ISP and Internet Workstation Router Cable, DSL, or Satellite modem For Internet access File server Workstation Printer Wireless connections Wired connections B Main Server or File Server: A computer that is used mainly for central storage and in managing data files so that these files can be accessed by other computers or devices attached to the same network. It basically works as a hub or source that is responsible for connecting internet or sharing data simultaneously. WORKSTATIONS: Workstations are the personal computers that are connected with the server. In simple words, a workstation is a computer which is made especially for performing office tasks as they have more speed than an average computer working in home settings. In most cases it is intended for professional or business purposes. Modem: A device used mainly for communication purposes. In most cases it is placed inside the computers however there are times when it is externally stored. It basically serves as a connector and allows data sharing amongst computer through telephone lines. Router: Router is a device that serves the purpose of connecting two or more networks together. This connection is usually setup up maintaining large distance. It has general understanding of network protocols such as IP OR IPX. It accepts data packets from networks and forwards these packets from one interface to other. C: STAR TROPOLOG D: ADVANTAGES OF A NETWORK: It connects computers together which results in transferring of data with ease and comfort. Furthermore it speeds up the process of data sharing which increases mobility and efficiency in so many ways. Saves money, if the file transfer process was done manually it would consume more time and may result in draining of energy. Assistance can be given by using a network in so many ways while sitting or using the same pc. Data synchronization is made easy. 4.2 (a): Type of internet connection: LAN Local area networking will be best for this kind of business setup as it is easy to manage and gives numerous benefits. Reasons for recommendation: LAN is usually used for connecting computers of a same building or over a small area (geographically) and since Andrew is currently having four employees so LAN is the best in the market for him. LAN can easily save loads of money, and gives loads of benefits for instance data sharing, user interference, data storage, high speed communication and synchronization. 4.2 (b): Broadband (NETWORK PROVIDER): Airstream Wireless Provider APPROPRIATE MONTHLY PLAN: PLAN : ENTY TOTAL FIXED COST PER MONTH: $32.50 INTERNET SPEED DOWNLOAD/UPLOAD: 5Mbit/5Mbit INCLUDED DATA: 5 GB CHARGE OVER DATA CAP: $0.04/Mb RECOMMENDATIONS: Best available in the market with lower and affordable price. Speed that best fits the need of Andrew’s company. Plan can be altered with high speed with no maximum or other charges if required in the future. Airstream wireless provider is growing rapidly. Good feedback speed. 4.2 c website page (print) 5.0 internet technologies: E commerce: E commerce means buying and selling of products online over the internet. This pattern is very much in practice these days. As companies are developing ways and resources to expand their businesses. E commerce serves the purpose of expanding business going beyond boundaries. If a company tends to open a website it goes global or national. Therefore, Andrew should work on this regard as well. There are different ways of promoting a business online, by proper advertising over the internet, using social media networking websites and through direct emailing. If Andrew is willing to grow his work he should take keen interest in E COMMERCE. Some examples of e commerce websites in New Zealand are: www.tradme.com , www.taobao.com . 5.1 BENEFITS OF INTERNET: 1. Andrew is more likely to get numerous benefits by using internet, for instance his office can work nationally through internet. (Getting more clients or spreading news about what he does over internet which will result in having more business). 2. Internet is going to save him a large amount of money as he can search for anything online regarding law and other business needs. Furthermore internet can be used as a fast process of communication. This again helps in saving money. 5.2 (b) promotion of Andrew’s business: TWO POSSIBLE BENEFITS: As more and more people are turning and using interne, there is a need that internet promotion should also be considered by Andrew. Statistics have proven that use of internet is growing rapidly. Therefore, Andrew should also device a strategy in order to target its potential market. 1. Andrew should endorse online advertisement in order to promote his business. These endorsements can be done through social media websites, placing advertisements on different websites or by bookmarking so that search engine can find his website. 2. Andrew can even make his own website. He should do that as soon as possible in order to get more market share. People issues: 6.1 (a) ADVICE FOUR ENVIRONMENTAL FACTORS: 1. Noise: noise is one of the important factors that can cause various disorders. For instance it causes hypertension, ischemic heart diseases, annoyance and disorders of sleep. Therefore, Andrew should try to maintain peace and calmness in working room. The ambiance should be free from noise so as to gain maximum productivity. 2. Air quality: smoking and poor air quality can cause various diseases related to lungs and the respiratory system of human beings. Therefore, Andrew should look into this regard as well. By managing proper ventilating system in the rooms, Andrew can improve the working productivity of its workers. 3. Lighting: lighting plays an important role in working environments. If the ambiance has proper lighting it is more likely to prove beneficial for workers. Andrew should try to light the computer room in a way that these lights are not so bright and not so dull. He should maintain air of finality so that optimum results can be achieved. 4. Sufficient spacing: Andrew should try to manage proper spacing as space for personal computers is mandatory. Placing computers too close can result in overheating. Plus another important reason is that placing computers together can result in distraction and privacy issues. 6.1 (b) choosing furniture: 1. Mouse should be placed slightly above the plane of keyboard. 2. The chairs for the computer table should comfortable so as to avoid backbone pain. 3. Monitor should be placed 18” to 22” away from body. 4. Equipments of the computer must make elbow angle slightly more than 90 degrees. Explanation: The wrist can be avoided from having injury if the angle of mouse, keyboard and elbow is not properly aligned. Plus proper distance from monitors can help reducing negative impacts on eyes. Furthermore comfortable chairs can help relaxing and doing work with ease and proper footing on ground keeps worker attentive and active. 6.1 (c) policy: 1. For effective performance of computers and to avoid overheating Andrew should install air conditioners in the office premises, if that’s not possible than he should open doors and windows for proper ventilation. 2. Proper breaks should be given to staff in order to avoid health related issues. As working too much on computer can drain energies and can very much effect eyesight. 3. Proper lighting should be installed so that one can work effectively. Too dim lights can cause worker to sleep and too bright lights can create a headache. 4. Keeping computer clean can avoid spreading various diseases. As chances of spreading of diseases are possible if proper cleaning is not done in regular intervals. 5. Room temperature should also be considered. Read More