Hardware Infrastructure in Any Big Business or Federal Organization - Research Paper Example

The Challenges to Change Old/Obsolete Information Technology (IT) Hardware Infrastructure in Any Big Business or Federal Organization Institution: Name of Professor: Date: Scope Statement for the Challenges to Change Old/Obsolete Information Technology (IT) Hardware Infrastructure in Any Big Business or Federal Organization Project Title: The Challenges to Change Old/Obsolete Information Technology (IT) Hardware Infrastructure in Any Big Business or Federal Organization Prepared by: Student’s Name Date: 5th October, 2015 Version: 01 Project Objective: The project’s objective involves the identification of several needs and difficulties encountered during the process of managing information and Technology infrastructure basing on several factors. This involves the scope of the project together with the assigned deliverables (Piscopo, 2015). Factors to consider include technology comparison, financial budgeting, inventory assessment, and associated costs. Deliverables: 1. Determine efficiency of an organization’s resources 2. Determination of the reliability of an organization’s current assists 3. Determine the cost of infrastructure upgrade Milestones: The completion of the project has to take place before 2016. According to Chambers (2015), the instantaneous events associated with the IT project include; 1. Permits Approved- 20th October, 2015 2. Assets inventory Taking – 20th October, 2015 3. Determination of costs involved in supporting and maintaining hardware – 20th November, 2015 4. Evaluation of probable available technology – 30th November, 2015 5. Making of the financial budget – 5th December, 2015 6. Final Inspection – 30th December, 2015 Technical Requirements: The project considers many technical issues so as t successfully attain the desired objectives. The technical aspects touch on the availability, reliability, and the performance of the project (Ambler, 2004). 1. Determine the challenges of changing old/Obsolete Information Technology hardware infrastructure 2. Renew the IT infrastructure with an organizations budget 3. The new infrastructure must meet basic safety requirements 4. The new infrastructure must work efficiently 5. The new infrastructure must be scalable Limits and Exclusions: 1. Obsolete infrastructure to be eliminated 2.Infrastructure renewal will be within the organization’s budget 3.Selection of the infrastructure must be such that they can be supported by the available technology Customer Review: Scott Ambler Work Breakdown Structure for the challenges to change old/obsolete Information Technology (IT) hardware infrastructure in any big business or federal organization along with Cost and Time 1 Inventory Taking 1.1 Verification of the Quality of Existing Infrastructure 1.2 Verification of the Quality of Existing Infrastructure 1.3 Provision of Stock Valuation for Existing Infrastructure 2 Infrastructure Classification 2.1 Grouping the Infrastructure Either as Old Obsolete or Old Usable 3 Infrastructure Challenge Identification 3.1 Identification of All the Problems with Existing Infrastructure 3.2 Identification of The Negative Effects of the Infrastructure to The Function of the Company 4 Need Assessment 4.1 Analysis to Determine the Need for Upgrading the Infrastructure 4.2 Determination of The Benefits of the New Infrastructure 5 Probable New Technology Determination 5.1 Determination of The Probable Technologies 6 Comparison of New Vs Old Technology 7 Infrastructure Cost Determination 7.1 Determination of the Cost of Purchasing and Installing the New Infrastructure 8 Budgeting 8.1 Budgeting for the New Infrastructure 9 Assigning Management Responsibility Project Gantt chart Risk Assessment Matrix: List of Prioritized Risks for the Challenges to Change Old/Obsolete Information Technology (IT) Hardware Infrastructure in Any Big Business or Federal Organization Prepared by: [Insert Name] Date: 2nd October, 2015 Risk Event Likelihood Impact Detection Difficulty When Global Regulations and Compliance Likely (4) Critical (2) (3) Planning Process High Pricing or Costs Seldom (2) Insignificant (4) Planning Process Unstable Client Satisfaction Occasional (3) Marginal (4) (3) Day of Event Utilization of IT Infrastructure for Service Delivery Occasional (3) Insignificant (5) (1) Day of Event Untimely Reports Unlikely (1) Marginal (4) (2) Day Leading to Event Business-IT Alignment Likely (4) Moderate (3) (2) Day of Event Sophisticated Technological Trends Definite (5) Catastrophic (1) (3) Day of Event Product Inefficiency Occasional (3) Critical (2) (5) Day of Event Inappropriate Equipment Seldom (2) Moderate (3) (1) Planning Process Risk Response Matrix for the Challenges to Change Old/Obsolete Information Technology (IT) Hardware Infrastructure in Any Big Business or Federal Organization Prepared by: [Insert Name] Date: 3rd October, 2015 Risk Event Response Contingency Plan Trigger Who is Responsible Global Regulations and Compliance Share Adhere to the Legal Policies and Requirements Constant legislative activities from local authorities Retreat Committee High Pricing or Costs Mitigate Conduct a proper market evaluation Laws of demand and supply of raw materials Retreat Committee Unstable Client Satisfaction Avoid Meet the diverse needs of clients Slow service provision from the staff members Retreat Committee Improper Utilization of IT Infrastructure for Service Delivery Mitigate Put every IT infrastructure into its appropriate use Faults at implementation level Retreat Committee Untimely Reports Share Maintain frequent communication within the organization Underdeveloped communication channels Retreat Committee Business-IT Alignment Share Ensure proper utilization of IT infrastructure to attain business objectives Absence of clear guidelines to incorporate IT infrastructure in the business environment Retreat Committee Sophisticated Technological Trends Mitigate Install state-of-the-art infrastructure that can withstand technological changes Increased technological innovation among specialists Retreat Committee Product Inefficiency Mitigate Develop high-quality products that would enhance the required results High production costs per unit and improper production model Retreat Committee Inappropriate Equipment Avoid Use modern technology and machinery to implement the project Expensive quality machinery that require special experts to handle Retreat Committee (Russell, 2015) Change Request Form for the Challenges to Change Old/Obsolete Information Technology (IT) Hardware Infrastructure in Any Big Business or Federal Organization Project Name: The Challenges to Change Old/Obsolete Information Technology (IT) Hardware Infrastructure in any Big Business or Federal Organization Date Request Submitted: 4th October, 2015. Title of Change Request: Old/Obsolete Information Technology (IT) Hardware Infrastructure Change Order Number: [Enter Order Number] Submitted by: [Enter Name & Contact Information] Change Category: Scope Schedule Cost Technology Other Description of change requested: Challenges associated when one changes the unwanted IT hardware in a given organization. One needs to consider all the factors associated with the infrastructural changes. Events that made this change necessary or desirable: There exist many infrastructural systems in most organizations. Such systems require some changes that would enhance safety and efficiency within the organizations. Some of the events include the budgeting of big organizations and how they can finance sustainable information technology infrastructure. Businesses need to embrace the changes so as to fulfil their objectives especially in a competitive environment (Walsh, 2012). Justification for the change/why it is needed /desired to continue/complete the project: Servers, networks, and other IT resources require some upgrade or change to enhance the organizations’ service delivery. Most importantly, companies that operate globally need to upgrade their infrastructure no matter the challenges and cost. For instance, big companies need to create a platform that will accommodate efficient communication and data storage. A company that embraces such measures will always extend the life of its IT infrastructure by some years (Cook, 2014). Impact of the proposed change on: High impact to the business by increasing its productivity and service delivery Scope: To determine challenges faced when one changes IT infrastructure for a given organization within the budget constraints. Schedule: 49 days Cost: $24,000. Staffing: This includes a selection of a project team that includes a project manager, a retreat committee, and project sponsor. The most qualified experts will acquire membership in the team. Each member will carry out tasks as per ones profession. Other tasks such as security upgrade may require special training. Risk: Security breach that would lead to lose of data, hardware, applications, and other classified documents (Bickerton, 2014). Other: Each category of task will take place for 7 days. Suggested implementation if the change request is approved: Organizations need to choose wireless connection over the cable one. This way, the institution will cut down on purchase costs. Also, the institution can start utilizing Ethernet network through their data centre. The business can invest in a large internet pipeline and attain more bandwidth hence increasing its traffic network (Rasmussen, 2011). One can also design a new hardware that would last for long. Considerably, a big organization can host it services online by a Cloud service provider. Such a move will make clients or members access information at any time via the internet (Cook, 2014). Required approvals: Name/Title Date Approve/Reject Project Initiation Process 20th October, 2015 Approve Determine the Requirements 20th October, 2015 Approve Develop the Scope 20th October, 2015 Approve Formulate Staffing Plan 20th October, 2015 Approve Design a Budget Plan 5th December, 2015 Approve Determine a Risk Plan 5th December, 2015 Reject Project Team Development 5th December, 2015 Reject Security 25th December, 2015 Approve Integrated Change Control 25th December, 2015 Reject Quality Control 25th December, 2015 Reject Report Performance 25th December, 2015 Approve Project Closing 30th December, 2015 Approve Documentation 30th December, 2015 Approve Approval and Oversight 30th December, 2015 Reject Reference Ambler, S. A. (2004). The Object Primer (3rd ed.). Cambridge, UK: Cambridge University Press.ISBN:0-521-54018-6  Bickerton, P. (2014). Assessing Risk when Upgrading IT Systems. Retrieved on 3rd October, 2015, from http://www.saxonsgroup.com.au/blog/tech/assessing-risk-when-upgrading-it-systems/ Chambers. (2015). Milestone. Retrieved on 1st October, 2015, from http://www.chambers.com.au/glossary/milestone.php Cook, R. (2014). Do You Need An IT Infrastructure Upgrade? Retrieved on 2nd October, 2015, from http://www.forbes.com/sites/hsbc/2014/01/29/do-you-need-an-it-infrastructure-upgrade/ Piscopo, M. (2015). Project Scope Statement Template. Retrieved on 1st October, 2015, from http://www.projectmanagementdocs.com/project-documents/project-scope-statement.html Rasmussen, S. (2011). Strengthening Your Core with Network Infrastructure Upgrades. Retrieved on 3rd October, 2015, from http://www.networkworld.com/article/2200681/smb/strengthening-your-core-with-network-infrastructure-upgrades.html Russell, H. (2015). Retreat Planning. Retrieved on 2nd October, 2015, from http://www.drury.edu/student-activities/retreat-planning/ Walsh, L. (2012). Infrastructure Change Management: The process and procedures for all changes to the live environment. Anglia Ruskin University, 4.1, 1-16. Retrieved from http://web.anglia.ac.uk/it/policy/change_process.pdf Read More