Computer Sciences and Information Technology Memos - Personal Statement Example

Computer sciences and Information technology memos Part A Question A1 Donatello Nobatti, Technical Director Re: On the sly The BYOD which stands for bring our own device is a policy used in companies to allow the employees to come at work with their own personal mobile gadgets and use them to retrieve company applications and information (Theodoropoulos, 2013). In technical terms, it is referred to as mobile enterprise management. The BYOD is increasingly growing in companies the world over and some are attesting to its success. In my opinion, our company will greatly benefit but let me go over the pros and cons. The pros include having increased productivity due to speed and convenience. Reason being, sales executives will be able to travel in different places selling our furniture with their own devices. Management will also be able to keep in touch with them via emails so that they can be able to catch up on the important documents with their tablets (Theodoropoulos, 2013). The fact that the employees are working with devices that they are familiar with makes it easier for them to do a commendable job as opposed to working on new devices provided by the company. The other pro is that is saves on costs especially since the company is not the one providing the employees with the devices (Hinde, 2013). Should the employees need a device like an iPad, it is preferable that they use their own, as it will be cheaper. Many of the employees already have personal laptops and mobile devices and in many cases, they just use them for business reasons. The pro related to BYOD is that it improves employee’s morale to work. This is because employees have their own unique preference whether it is an Android, iPhone or other different apps. Therefore allowing them to come with their own personal devices will improve the satisfaction that they have at work (Hinde, 2013). When employees are satisfied with where they work, they tend to be more productive translating to great benefits for the company. The BYOD however does not lack some few cons starting with having challenges managing security. For instance if an employee loses their device in which she or he has saved sensitive company information, there is a risk that it might fall in the wrong hands and be used to destroy the company. Therefore as a way to curb this, the company should have controls that are taken before any employee gets access to company information. In addition, in the event that an employee no longer works for the company, being able to retrieve the data will prove difficult The other con involves the company not having total control of how the employee uses their personal devices. This is compared to devices supplied by the company whereby there is an acceptable policy of how to use the device particularly laptops (Theodoropoulos, 2013). The company has challenges managing what the employee’s uses the device for unlike when the company puts a work only restriction. Before the company decides to use the BYOD, both the pros and cons should be put into deep thought (Hinde, 2013). Also the company should ask itself some of these questions; how will it put back up data on their employees personal devices? Will the company have to pay for employees expenses like access of internet, phone bills? Moreover, will it be cost effective or another additional cost for the company? Lastly, will the BYOD devices be linked to the company devices? Other firms are taking these precautions to ensure they keep the BYOD under total control. In my opinion with the right strategy, the company can implement the BYOD. Part B Question B4 From: To: Nick F. Thyne Re: it’s just like being there, only better It is true, virtual meetings can save the company from expensive travel expenses every year. The good thing is that implementing virtual meetings is quite a simple task to achieve. This is because the service is done electronically where users employ computers and other internet technology devices as a way to communicate (American Library Association, 2004). A virtual meeting sometimes has asynchronous components whereby employees at different time zones are able to hold their meeting. The employees do not have to travel long distances to communicate their message. The kind of technology infrastructure needed for virtual meetings to be implemented include videoconferencing, co-browsing, chat, voice over, instant messaging and email. In order to provide virtual meetings in the company, technologies that use human sensory elements like sound, vision and manipulation should be put in place. When determining what to buy it is important to consider all the technology tools there are in the market. Therefore a thorough research has to be done beforehand to ensure the company gets the best technology. The company will know how to implement the virtual meetings by getting internet technology experts to put in place the software required. They will then educate employees on how to use it so that in future employees will use it on their own. There can be training for a number of days to ensure everyone in the company is conversant with it. Other non-technology issues do not exist but the virtual meetings will be as good as sending our executives on a plane. This will be possible if the tools and technology are matched to attain the expected meeting objectives (American Library Association, 2004). The technology used for the virtual meetings has to be easily accessible to everyone and be easy to use. The fact that there is increased individual involvement means that the parties involved will be entitled to solitary thinking as well as introspection thus increasing concentration. Virtual meetings have the capability to make employees become more creative, and not rely so much on the dominant members for guidance. The virtual meeting technology has tools for group decision-making, brainstorming of ideas, surveys, voting or prioritizing, and meeting documentation (Young, 2009). In order to evaluate your proposal Borden needs to be aware of just how cost effective implementation of virtual meetings is imperative. He needs to know that it saves also time, as employees do not have spend hours travelling from one location to another to hold meetings. Virtual meetings can be arranged anytime and anywhere. Once employees will be accustomed to it, it will eventually prove both productive and efficient. He also needs to know that it will greatly reduce costs for the company. Reason being the need to hire rental cars for employees, paying hotel rooms, food and other expenses will be a thing of the past. In addition, chaotic and adversarial discussions are greatly reduced. With virtual meetings, personal issues that may arise as a result of physical contact are not entertained (Young, 2009). Instead, employees will be able to focus completely on the issues that are important thus coming up with the bet solutions to company matters. Lastly, Borden needs to be aware that virtual meetings incorporate everyone, especially if there are one or more employees travelling. Holding important meetings and everyone is not present poses great challenges especially since not all ideas are aired. With the virtual meeting, everyone wins: the both management as well as the employees. This results to a successful company. In this case, he ought to know that having virtual meetings will completely change the company for the better. Works Cited American Library Association. Guidelines for implementing and maintaining virtual reference services. (2004). Retrieved on 18th November 2013 from http://www.ala.org/rusa/resources/guidelines/virtrefguidelines Hinde, Simon. Bring your own device: the pros and cons. (2013). Retrieved on 19th November 2013 from http://www.telegraph.co.uk/sponsored/technology/business- technology/10347308/bring-your-own-device-pros-cons.html Theodoropoulos, Ted. BYOD, bring your own device, pros & cons. (2013). Retrieved on 19th November 2013 from http://acrowire.com/welcome/byod-bring-your-own-device-pros- cons/ Young, Julia. Six critical success factors for running a successful virtual meeting. (2009). pp.1-9. Retrieved on 18th November 2013 from http://www.facilitate.com/support/facilitator- toolkit/docs/Six-Critical-Success-Factors-for-Successful-Virtual-Meetings.pdf Read More