The Electronic Dimension of the Organization - Assignment Example

? The Technological Plan to Meet President’s Computer Requirements The Technological Plan to Meet President’s Computer Requirements Introduction The electronic dimension of the organization is growing and therefore, the need to incorporate more and more technology is becoming necessary for the organizations working in wide range of industries (Allen, Brown.A, Karanasios, & Norman, 2013). However, the modern executive of the corporate world has been known to play more than one role in the society whereas, his tendency to withstand ambiguity and confusion is negligible (Kapoor & Lee, 2013). The minimal level of patience in top managers forces them to acquire technology that is more sophisticated every now and then, so that they can keep a close eye on the issues of business. But, the need and want of executives to have latest technology on their desk on a consistent basis makes middle and technological management of the company to search for the best alternative and they do not have the option and luxury to misfire because top dollars of the company are usually at the stake in these kinds of matters. Therefore, they always search the local and international market for suitable and reasonable piece of technology that has the power and ability to serve multiple needs and wants of the senior-child of the company. The world of technology is changing rapidly and due to this reason, the companies attempt to acquire latest technology in order to minimize their obsolesce costs in the long run prospective. Nevertheless, it is a common but wrongly enforced belief that the machine that has all the state of the art components is the best. The abovementioned statement is illogical because in most number of cases, we do not require a heuristic machine in all dimensions and we ought to focus on the essentials. The plan that we are going to develop is going to value the essentials and invest in them as well. But, when it comes to nonessentials and luxuries then, we should opt for least expensive items in order to sponsor both efficiency and effectiveness. The technological solution that we are going to propose will sport state of the art video conferencing infrastructure and video cards with a wide screen laptops so that our President and his team should never face a problem in screen viewing while tele communicating. The company’s administration has decided to buy an array of products that can be resold at a reasonable price so that the company can recover some percentage of the cost of items’ depreciation. Moreover, the basic and fundamental purpose of the newly acquired technological intervention is to provide the executive with swift and reliable internet connectivity and experience. The paramount importance will be given to manage the cost and benefit of the product so that the notion of efficiency and effectiveness will be well served. Additionally, the focal point of the buying and installing new equipment in the President’s office is a challenge to say the least because it has to conform to the requirements of President’s job while it should also be according to his liking in majority of its features. The man in question is a practicality oriented one and therefore, he always values productivity over showoffs and unproductive investments. Nonetheless, the company’s technical management will look to get a powerful device whose ability to conduct and support video conferencing must be excellent and the price dimension must also be reasonable. The idea is to strike a balance cost and benefit of the product reasonably. Table 1 Hardware Components Input Devices Attributes Associated Org. need Keyboard The standardized laptops featured soft keyed keyboards Create and edit documents in MS office Mouse The company will use external mouse because they are user friendly Create and edit documents in MS office Scanner The state of the art Laser scanners will be acquired Sending documents via emails and saving documents in pdf Digital Camera The 5.0 megapixel cameras will be purchased To take high quality pictures and videos Output Devices Printer Color Laser Jet central printer will be used Photo quality printing Communication Devices Microphones The employees will be given microphones Participate in video conferences and online lectures Headsets The employees will have a complimentary headset Participate in video conferences and online lectures Peripheral Devices Mobile Cables Each employee will be given a mobile cable Data transfers (audio and video) amongst various devices Fiber-Optic The intranet of the company is established via fiber optic Utilize the internet Table 2 System Unit Features Feature Attributes Associated Org. need Intel Core i7 Processor Clock Speed = 3.7 GHz The clock speed is ideal for recording and editing videos while the less intensive tasks will also be ran smoothly 5.0 GB RAM The computer stores and accesses the essential data from RAM and therefore, larger RAM will help in speeding up the video and audio processing speed Accelerated Graphics Card with 1000MB speed The device will enhance video performance Recording and editing video data USB and Ethernet Ports Nowadays everything connects with USB port and therefore they are recommended. Ethernet is required for an internet connection Utilize the internet and to connect all peripheral devices Hard Drive of 256 GB The videos will occupy a lot of space and a central storage should also be developed for keeping inactive data streams Recording and editing video data Table 3 Application Software Feature Attributes Associated Org. need Microsoft Office 2010 Fast document processing and full functional sub-programs to meet virtually each and every need of the office Document development and processing Studio Max Lighter and faster video editing software Video and audio editing VLC Player Lighter, faster and blessed with the ability to join broken videos Video and audio editing Skype To online video meetings and lectures Participate in video conferences and online lectures Avast Antivirus To keep the infrastructure clean of bugs and it has the ability to update automatically Manage and protect information and data Table 4 System Software Program Attributes Associated Org. need Windows 7 Full Version The recommended operating system is the latest one and therefore, sports needed utility programs as well Protect the PC and all of its components Google Chrome For internet surfing Internet utilization Table 5 ISP and Web services Provider Attributes Associated Org. need AT&T The company is selected because of its state of the art internet technology that can provide 1-3 MB/s speed without any interruption around the clock Internet utilization Web Services Research Portal/ Traditional Services The employees should be given access to the research portal of video editing, management and technological journals so that they can learn new things on a consistent basis Internet utilization Conclusion This paper has attempted to provide a detailed technological plan for the organization that is operating in the educational sector. The idea behind the whole plan is to strike a balance between cost and benefit of the company. The educational sector of the world is highly structured and therefore, majority of the educational institutions are following the mechanistic approach. But, at the same time, the focal point of the plan remained at making an attempt to cause a holistic improvement in the terms of company’s performance. Additionally, instead of fixed computer systems, laptops have been proposed due to their higher mobility. References Allen, D., Brown.A, Karanasios, S., & Norman, A. (2013). How Should Technology-Mediated Organizational Change Be Explained? A Comparison of the Contributions of Critical Realism and Activity Theory. Management Information Systems Quarterly Vol 37 (3) , pp.835-854. Kapoor, R., & Lee, J. (2013). Coordinating and competing in ecosystems: How organizational forms shape new technology investments. Strategic Management Journal Vol 34 (3) , pp.274–296. Read More