Safe Guarding Identity Data vs Identity Theft - Assignment Example

Safe Guarding Identity Data vs Identity Theft Over years, threats against personal information have been on the rise point to the need of securing personal information and reducing the threat of identity, which have far-reaching effect (Hoffman, & McGinley, 2010). Because online transactions and recording of personal information constitutes an important element of e-commerce, organizations have a primary role of establishing policies that secure customer data from theft and possible use in identify theft.

The privacy matrix on identify theft; underscore the value of policies, which organization could implement to align its workforce with principles that protect customer’s data. This policy guides the organization implementing it on how to identify threats to personal data, detect breaches, respond to breaches, and update the program to reflect the growing need to update tactics of preventing breaches of identity theft. The policy provides protection for covered accounts according to the Fair and Accurate Credit Transaction Act of 2003.

This policy, which aims at detecting, preventing, and mitigating identity theft issues, governs the conduct of conduct of the workforce. First, the policy identifies several concepts such as identity theft, red flag, and covered account as vital in the success of the policy. This policy defines identity theft as an act or attempted act of using individual personal identifying information without their authority. A red flag, defines a practice that hints to a possible identify theft. Lastly, the policy defines a covered account as on where the organization administers within its information system.

Within the organization of use, this policy identifies several red flags. There are many forms of Red Flags such as customers or employees raising dispute on their credit use, and persons presenting forged documents or cards. Persons who provide wrong demographic information or appear to have cards with photographs, that are not consistent with the bearer, are likely to hint at identify theft. Persons with different signatures and reports of forgery are vital red flags of identity theft. The above red flags are vital in curbing identity theft and safeguarding identity theft.

As per the privacy matrix, polices are vital in promoting confidentiality, justice and veracity. As a result, this policy requires the organization to verify customer’s during registration processes and when persons register (Reynolds, 2011). Review of other identification document is also vital in reveling breaches and possible identify theft. When persons make new request to the organization, such as change of address and contact information, the organization will require persons to provide a verification of their request.

To prevent and mitigate identify theft; the organization will continue to monitor covered account and check for any red flag pointing to possible identity theft. In addition, the organization will implement security measures such as enforcing change of passwords or devices give access to covered account. Most important, the organization will work with other organization to ensure that its systems are encrypted and protected using passwords and other authentication devices (Roberson, 2008). These strategies are important in limiting access within and outside the organization to personal identifying information.

Where significant breaches occur, this policy requires the organization to notify law enforcement agencies. To make program effective, the organization will train its workforce and continually update the program. Updating the policy recognize that new trends emerge and incorporating them to prevention and mitigation strategies are fundamental to promoting safety of identity data and reducing cases of identity theft. The policy is very essential for the success of the organization implementing it.

First, it will create an environment where the workers implement processes that boost the security of identity data. This implies that persons providing data to the organization will enjoy security and possibly improve their trust in the organization. Equally true, the organization will have fewer cases of lawsuits that could result from identify theft arising from issues such as data breach within the organization’s information. Largely, the policy will improve the rating and the standing of the organization within the industry especially among the regulators.

The above policy program has several advantages and a few disadvantages. First, the program will require new structures and processes, which may influence the performance of other functions within the organization. For instance, customers will have to experience new vetting and verification process (Reynolds, 2011). In addition, the employees will undergo new training that will make them conversant with the policy and implement and this could place demand on the workflow of the organization. However, the policy will improve security of identity data, limit cases of fraud, and promote awareness between customer and staff.

This policy improves the trust customer will have when providing identify data. Conflicts between organizational and personal ethical beliefs and organizational commitment to ethical professional conduct The above policy imposes a conflict between organization and personal ethical beliefs. With the implementation of the policy, there could be a conflict arising from personality and the policy. Being that the policy demands for follow-up in issues such as verification and access to personal records, this could conflict with my belief to being less intrusive (Reynolds, 2011).

However, the above policy reinforces the organization’s commitment to professional conduct. This is because the policy promotes justice, veracity, beneficence among the employees. Implication of a breach on the policy Given the importance of the policy, employees who fail to follow the policy risk will face disciplinary action. On realization of such conduct, the organization will determine the extent of the impact and propose a punitive measure that could reduce the occurrence of such a behavior in the future.

Largely, failure to implement the policy could lead to an employee’s facing punishment in accordance with the organizations policy. References Hoffman, S. K., & McGinley, T. G. (2010). Identity theft: A reference handbook. Santa Barbara, Calif: ABC-CLIO. Reynolds, G. W. (2011). Ethics in information technology. Mason, Ohio: South-Western. Roberson, C. (2008). Identity theft investigations. New York: Kaplan.