Change Management and the Use of Appropriate Tools and Techniques - Coursework Example

Though at times the change cannot be reverted, in such situations the best solution is to adopt a strategy that meets the requirements in mitigating the effect of change. The change in an organization can be in various forms. It can be in form of the top management, it can be in form of individual personnel who leaves due to certain reasons, could be the cut in funds from the donor's side, and it could be as a result the entire supply chain supply and other exterior elements that affect the organization and its results in a direct manner.
Ages ago Charles Darwin stated the need for adaptation and adjustment by stating that “it is not the strongest species that survive, nor the most intelligent, but the ones who are most responsive” (Macmillan & Shaw. pg 11, 2004).
To mitigate the effect of change, a completely separate discipline exists that focuses on the work plane for acting according to the change and further proceeding from that point on according to the requirements. The implementation of incumbent discipline enables identifying and further, implementation of all those elements which need to be taken care of. Change management allows creating a work plan for mitigating and narrowing down the gap between the situation at hand and the desired situation which would lead to successful results.
Resistance to change is a natural phenomenon regardless of the discipline of management or another field of life. Mankind by nature resists change in its ambiance; however, change at times is very important for the survival of human beings as well as the endeavors they are involved in. Identifying the need for change is also an important decision. The timings of the decision to change any variable are very vital. On-time implementation can save the ship while out of time and random change can result in catastrophic disasters.
In a given organization, change management could be about the change in its policies, managing change in terms of the change of strategy and work plan, manual operations to automated handling, in terms of the partners involved in the project, hence change management is an integral part of the organization that addresses all the important aspects of the organization (Paton, Paton, & McCalman, 2008). An important feature of change management is its in-time information and exposure. This principle works in such a way that demands actions at the right time and right occasion. Bringing about innovation in work is also a kind of change since it involves doing something out of the ordinary and routine.
Certain pre-requisites if followed in a proper manner provide a road map to effective change management.
Involvement of stakeholders: The involvement of stakeholders who are directly or indirectly associated with it is of vital importance. This helps to maintain harmony in the working process and leads to more effective outputs intended from the change process (Green, 2007). These include highlighting the areas that need improvement in form of change, followed by the strategy to be adopted.
Communication channel:
An essential part of the change process is the presence of a communication channel. The absence or presence of communication can affect the process either way. Any change is undertaken or under consideration must be in accordance with the approval of the working team as well as the requirements.
Timeliness:
A common saying goes as “a stitch in time saves nine”, the timing of change and applying the necessary tools and processes is of immense importance. The working team must be aware of the situation and should be well equipped on every front to confront any situation that comes across. The timeliness factor does not pertain to only in-process activities, rather establishing a system and a discipline that works on the principles of change management and prepares the plans prior to any occurrence of any physical event.
Use of appropriate tools and techniques:
The use of proper tools and techniques, and processes are very important since change management is subjective in nature and depends on the kind of organization and situation confronted with. Working staff must have sufficient knowledge and expertise to cope with any emergency situation. Training for such events is part of the preparatory homework.
Change and subsequent management should be part of the organizational strategy and any change implemented must be taken care of in days followed by its implementation.