The concept of Time Management - Essay Example

The Concept of Time Management Introduction Managing time skillfully is very vital in the life of an individual. It is so fundamental that it has a great effect on every choice that a person makes at all times directly. This is what clearly defines life. Rather than an individual consenting external phenomena as well as pressures to exercise control on him/her, he/she should resolutely choose how to use his/her time. To facilitate the creation of a life steady with one’s deepest needs and values, there is need for an individual to lay down priorities, institute plans and subsequently adhere strictly on them. How a person spends his/her time is very essential. In fact, during an interval of time, people require a time log in order to see if their time goes to waste. Having a good proportion of one’s time used up on urgent as well as important matters instead of on petty and less lucrative activities is very important. Additionally, one should seriously assess the persons to whom he/she devotes most of his/her time. This paper delves into the concept of time management; the skills needed in good time management, ways of using time properly as well as the dos and don’ts while managing time. Beardsley suggests four time redemption tricks. He stresses on the need for one to make lists of all his/her projects, noting down even those tasks that are not obligatory. One should not allow his/her inbox to box him/her in. This implies that a person should not let his/her basket of chores to man him/her. A person should simply get to the bottom of the in-basket one time every day and pick one item at a time and should not concentrate on any other item till he/she finishes the first. He adds that a job requiring not more than two minutes to complete should be handled immediately. He suggests that a person should make a review of roughly thirty minutes at every week-end in addition to making an update of his/her lists. Some skills are a must have in proper time management. These skills are the abilities that one should be acquainted with and solve his/her time management dilemmas. Possessing good time management skills enables a person to exercise control over one’s own time as well as life, in addition to one’s stress and his/her energy levels. An individual can effortlessly become accustomed to surprises as well as new opportunities. It is important to note that one cannot inherit these time management skills. Instead, one can only learn them and a person can never learn the principle of time management until he/she becomes a victim. As Martin asserts, the severest handicap to time management is procrastination – one should just get started and many of his/her problems will slowly disappear. There are some rules that one should keep in mind in order to become an effective time manager. To start with, a good time manager should delineate priorities and schedule his/her activities. It is wise for a person to make out the first priority classes and do anything to achieve them and to do away with second priority classes. Furthermore, an individual should shun generating impossible situations. People do this by finding themselves trapped to carrying out too many activities. People should as well define their priorities in addition to shunning distractions and loss of the main point (Martin, N.p). According to Kuther, there is a remedy to those who inadvertently create impossible situations. She argues that once a person prepares his/her lists, he/she may realize that he/she have much more on the ground than what he/she was thinking. In such a situation, she advises that one does not have to embark on everything. He/she can take a hold on a small number of it for a while, some even a much lengthy time while he/she may not even execute others at the end of the day. She says that the secret towards achieving a consistent progress on a person’s chores is to separating each task into easier component tasks. Kuther further notes that writing down everything that one wants to accomplish in a day is worthwhile. It acts as a reminder and one can use it to lay down day-by-day priorities as well as to reduce anxiety and tough decision-making. In the event that time does not fit well, one should move the stuff to his/her long-term list, a list that a person should make every morning to weigh up his/her daily success. The underlying principle of this list is to develop long-term goals and to unleash one’s mind to give thought on every day at a time. It is important for one to check if he/she has made any consequential achievement and aptly commend him/herself. Time management is an immense illusion as Hampton notes. She points out that people always talk about time management as though it were as simple as following one, two, three steps. While she regrets that people cannot retrieve lost time, she notes that there is need for an effort to salvage time on any given day and gives multi-tasking as the solution. However, she notes that people should not expect to do three things at once ad argues that attempting to carry out too many activities all at once time broods confusion, mistakes, in addition to the stress as well as anxiety of making the attempt of keeping three things on course at the same time. She recommends that people should write down everything and then transfer it onto a calendar in order to be more effectual with the time at their disposal. Additionally, people should maintain only one calendar through combining their work as well as a personal chore to be sure that nothing is unfairly neglected. Again, in the event that an undertaking it is left undone it is crucial for a person to re-write it on a new date. Conclusion Apparently, time appears badly managed while the projected work remains undone. In cases where people are unable meet deadlines and a backlog of tasks remain unaccomplished; they feel that somehow, they have not been good time managers. Many humdrum or less significant things pending to be done in a person’s head can interfere with his/her concentration badly. They therefore propel people to handle them first making them omit important tasks. Omitting key activities on the other hand makes it look like people have gravely mismanaged their time. It is therefore vital for individual to see to it that they gain the skills that enable them in setting priorities as well as manage their time properly. Works Cited Beardsley, David. Four Tricks That Save Time. (1998). Web. Hampton, Linda. Stress Management - 7 Reasons to Avoid Mismanaging Time with Multi Tasking. (N.d). Web. Kuther, Tara. Simple Steps to Master Your Use of Time. (N.d). Web. Martin, Donald. How to be a Successful Student. (1991). Web. Read More