Project Management Report - Essay Example

Table of Contents Table of Contents 2 3 Introduction 3 Phase I 4 Project ment of work (SoW) 4 Scope of Work 4 Location of Work 5 Periodof Performance 5 Deliverables Schedule 5 Applicable Standards 7 Acceptance Criteria 7 Special Requirements 7 Phase II 8 Project Schedule and Budget Update 8 Project Schedule 8 Overall project time plan 8 Gantt chart 9 Project Workforce Cost 10 Total Human resource Cost 11 Cost for Demolition 12 Framing cost of project 12 Total project cost 13 Conclusion 13 Bibliography 13 Abstract This project management report presents a detailed analysis of the project planning and budget allocation to the project of Adams family for the restoration of farmhouse and its roof. This project report covers the project’s Statement of work (SoW). This Statement of work will present the detailed overview of the project that is going to implement by us for the restoration of Adams family’s farmhouse. Here this report will also include the project’s budgetary plan. Introduction Adams family has initiated a project for the restoration of their old farmhouse and its roof. This project involves the Michigan Historical Society who has agreed to assist in maintaining the property upon completion of the restoration project. The Adams family desires to restore the farmhouse to its original splendor with the goal of preserving 80% of the authentic structural design. Successful completion of this project will allow the Adams family to appreciate family tradition and actively take part in their heritage now and in future years (Case Study). This project planning and management report involves the project requirements and scope elaboration for the better project resource and time planning. Here I will also include the project time plan in the form of Gantt chart. This report will also discuss about the project financial plan. Phase I Project Statement of work (SoW) Scope of Work This project is initiated by the Adams family. This project involves the restoration of the structure of the old farm house. This old farmhouse owned by the Adams family for more than 100 years. Now with the help of Michigan Historical Society Adams family has taken the decision for the restoration of the old farmhouse. Here we have following scope of this project: Restoring the farmhouse to its original splendor Preserving 80% of the authentic structural design of the old work on the farmhouse Restoration of the roof Incorporating modern conveniences into the restoration process Completing the working and restoration of the roof with allocated budget Completing the working and restoration of the roof with allocated Time Minimizing the damage to original structure Location of Work This project is located at Gaines, Michigan. Period of Performance The duration of project is two months. In this roof restoration project we have lot of different activities those will take the different amount of time. Here we have to pay attention regarding the better establishment of the time frame for each task. In this way we will be able to complete the project in the allowed time period. Deliverables Schedule In this project we have to restore the old farmhouse roof into its old position with 80% preservation of the old authentic structural design. Here we have given the below schedule for deliverables for the project: Week 1: Reconnaissance House shall be evaluated including all necessary measurements taken to determine manpower and materials by contractor. Timeline will be scrutinized to ensure predetermined milestones are realistic. Permit and other regulatory compliance should be verified by contractor. Project manager will gather information to present preliminary project outline to customer. Week 2: Brainstorming Based on Week 1, necessary timeline changes will be made by contractor considering feedback from project manager and customer. Planning for materials and manpower as related to budget constraints is performed by contractor. Proposal is given to customer for approval. Week 3: Design Project Plan Feedback from customer brainstorming is analyzed for plausibility and two project designs are created by contractor. The budget is prepared by contractor and the proposal is reviewed by the customer. Project manager creates contingency plans for time, cost, quality, and performance trade-offs. Week 4: Fund Raising Contractor determines if the budget is feasible with customer’s desired outcome. Budget is presented by project manager to customer. Project manager receives customer approval and customer raises funds for project. Week 5: Duty Sharing Individual jobs are assigned by contractor with explanations of specific duties and requirements. Each participant is given a timeline with clear expectations for length of time in which work shall be performed, specifications required, and budget constraints. Agreements overseen by project manager are made between contractor and workers about requirements and timelines and consequences of work not meeting specified criteria. Contractor determines appropriate measures to evaluate work through checkpoints for each sub-contractor reporting to project manager. Weeks 6 and 7: Construction Work is performed by workers. Contractor evaluates work being performed following previously agreed upon guidelines and makes modifications as necessary based on predetermined criteria from Week 5. Progress reports are given to project manager who relays information to customer as necessary Week 8: Conclusion Work has been completed, and contractor makes a final evaluation before presenting finished project to customer. Some time is allowed for minor modifications and a final evaluation is received by the customer. Applicable Standards Here we will take the assistance form the Michigan Historical Society. This society is working for the preservation of historical places. This utilize of assistance and expertise form this society will provide help for the better restoration of the old structure. Here we will be able to restore the old structure according to standards of the Michigan Historical Society. Here we also take the advantage for the minimum damage to the old structure. Acceptance Criteria In this scenario of project we have established the goal that we will provide the minimum damage to the old structure. Here we also need to complete this project within allocated time of two months. This project also needs to restore the old farmhouse into its original splendor according to Michigan Historical Society standards. Special Requirements Here we have following special requirements: Special hardware and machines Here we will require the special hardware and machines for the restoration process. This involves the roof construction. Contract Here we need to establish contract with project constructor for the construction of the overall project and roof restoration. Phase II Project Schedule and Budget Update In this section I will present the detailed analysis of the project time and cost plan. Here I will also elaborate different project phases and their link to the project plan. Project Schedule Here I have presented the overall project time and its start and end dates in the table below. ROOF RESTORATION PROJECT 60 days 3-Aug-09 23-Oct-09 Overall project time plan In the table below I have presented the overall project phase time plan. In this planning I have used some considerations those are given below; Total Hours of work in a day= 8 hours Total days of work in a week= 6 days Total leaves in week= 1 days (Sunday) Total working days in a Month= 26 days Project time plan is given below: Project Task Total Days of Work Start Date End date Reconnaissance 7 days 3-Aug-09 11-Aug-09 Brainstorming 7 days 12-Aug-09 20-Aug-09 Design Project Plan 7 days 21-Aug-09 31-Aug-09 Fund Raising 7 days 1-Sep-09 9-Sep-09 Duty Sharing 7 days 10-Sep-09 18-Sep-09 Construction 16 days 21-Sep-09 12-Oct-09 Conclusion 9 days 13-Oct-09 23-Oct-09 Gantt chart I have used MS-Project Planning software application to develop the project plan of this project. I have developed the project gannet chart that is given below; Figure 1 Gantt chart Budget Update In this section I will present the detailed and updated project plan for the roof restoration project Old Farmhouse. Project Workforce Cost The table given below presents the detailed overview of the project work force and their work and operation in phase of the project. Here I have presented the contribution of the each project personal in each phase of the project. Here I have also presented the total time of each project personal for each phase. This project time is extracted from the project gannet chart. Project Phases and Human Resource Total Cost and Time Project manager 466 hrs Reconnaissance 56 hrs Brainstorming 42 hrs Design Project Plan 56 hrs Fund Raising 56 hrs Duty Sharing 56 hrs Construction 128 hrs Conclusion 72 hrs Consultant 226 hrs Reconnaissance 56 hrs Brainstorming 42 hrs Design Project Plan 56 hrs Conclusion 72 hrs Contractor 298 hrs Brainstorming 42 hrs Duty Sharing 56 hrs Construction 128 hrs Conclusion 72 hrs Site Designer 354 hrs Brainstorming 42 hrs Design Project Plan 56 hrs Duty Sharing 56 hrs Construction 128 hrs Conclusion 72 hrs Financial Manager 312 hrs Design Project Plan 56 hrs Duty Sharing 56 hrs Construction 128 hrs Conclusion 72 hrs Demolition Labor 184 hrs Duty Sharing 56 hrs Construction 128 hrs Electricity Worker 184 hrs Duty Sharing 56 hrs Construction 128 hrs Workers 128 hrs Construction 128 hrs Total Human resource Cost The table blow presents the total human resource cost of the project. Human Resource Total cost for each Total Hours of work Project manager $11,650.00 466 Consultant $4,520.00 226 Contractor $5,960.00 298 Site Designer $7,080.00 354 Financial Manager $6,240.00 312 Demolition Labor $2,760.00 184 Electricity Worker $2,760.00 184 Workers $1,920.00 128 Total $42,890.00 $2,152.00 Cost for Demolition Demolition cost of Project Cost Chainsaw $400.00 Sledgehammer $50.00 Crowbar or Wrecking bar $40.00 40 yd Dumpster $200.00 16ft Ladders 2ea $400.00 Saws all $250.00 Grinder $100.00 Total $1,440.00 Framing cost of project Framing cost of Project Cost 2x10x10 12 each $120.00 Trusses 30ft x 15 each $3,500.00 Plywood decking 29 sheets $450.00 Plywood clips x 120 each $15.00 Screws 20lbs $150.00 Insulation 900sf $400.00 Underlayment 900sf $200.00 Felt 900sf $200.00 Asphalt shingles 12 bundles $500.00 Drip edge 100ft $45.00 Ridge vent 30ft $120.00 Vent flashing 4 each $140.00 Paint 3 gallons $160.00 Paint brushes 4 each $40.00 Flashing 1 roll $40.00 Total $6,080.00 Total project cost Project Resources Cost Human resource cost $42,890.00 Demolition cost of Project $1,440 Framing cost of Project $6,080 Demo equipment $1,440 Roofing $6,080 Total cost of project $57,930.00 Conclusion In this report I have presented the detailed analysis of project plan for the old farmhouse renovation. Here in this project report I have presented the detailed overview of the project cost and time plan. This report also presented the main human resources involved in this project. This project SOW has elaborated the main project scope and tasks we have to implement for this project. I hope that this report will project report will project a deep insight into the overall project plan and resources. Bibliography Haugan, G. (2003). The Work Breakdown Structure in Government Contracting . Management Concepts. Kerzner, H. (2009). Professional Development. Retrieved 07 23, 2009, from http://www.bw.edu/: http://www.bw.edu/academics/cpd/project/kerzner/ Kerzner, H. (2006). Project management: A systems approach to planning, scheduling, and controlling. New Jersey: John Wiley & Sons. Lock, D. (1996). Project Management, 6th edition . New York: Wiley. Pinkerton, W. (2003). Project Management . McGraw Hill . PRINCE2. (2009). PRINCE2 Concepts: Project Management Team Roles and Responsibilities. 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Some time is allowed for minor modifications and a final evaluation is received by the customer. Applicable Standards Here we will take the assistance form the Michigan Historical Society. This society is working for the preservation of historical places. This utilize of assistance and expertise form this society will provide help for the better restoration of the old structure. Here we will be able to restore the old structure according to standards of the Michigan Historical Society. Here we also take the advantage for the minimum damage to the old structure.

Acceptance Criteria In this scenario of project we have established the goal that we will provide the minimum damage to the old structure. Here we also need to complete this project within allocated time of two months. This project also needs to restore the old farmhouse into its original splendor according to Michigan Historical Society standards. Special Requirements Here we have following special requirements: Special hardware and machines Here we will require the special hardware and machines for the restoration process.

This involves the roof construction. Contract Here we need to establish contract with project constructor for the construction of the overall project and roof restoration. Phase II Project Schedule and Budget Update In this section I will present the detailed analysis of the project time and cost plan. Here I will also elaborate different project phases and their link to the project plan. Project Schedule Here I have presented the overall project time and its start and end dates in the table below.

ROOF RESTORATION PROJECT 60 days 3-Aug-09 23-Oct-09 Overall project time plan In the table below I have presented the overall project phase time plan. In this planning I have used some considerations those are given below; Total Hours of work in a day= 8 hours Total days of work in a week= 6 days Total leaves in week= 1 days (Sunday) Total working days in a Month= 26 days Project time plan is given below: Project Task Total Days of Work Start Date End date Reconnaissance 7 days 3-Aug-09 11-Aug-09 Brainstorming 7 days 12-Aug-09 20-Aug-09 Design Project Plan 7 days 21-Aug-09 31-Aug-09 Fund Raising 7 days 1-Sep-09 9-Sep-09 Duty Sharing 7 days 10-Sep-09 18-Sep-09 Construction 16 days 21-Sep-09 12-Oct-09 Conclusion 9 days 13-Oct-09 23-Oct-09 Gantt chart I have used MS-Project Planning software application to develop the project plan of this project.

I have developed the project gannet chart that is given below; Figure 1 Gantt chart Budget Update In this section I will present the detailed and updated project plan for the roof restoration project Old Farmhouse. Project Workforce Cost The table given below presents the detailed overview of the project work force and their work and operation in phase of the project. Here I have presented the contribution of the each project personal in each phase of the project. Here I have also presented the total time of each project personal for each phase.

This project time is extracted from the project gannet chart. Project Phases and Human Resource Total Cost and Time Project manager 466 hrs Reconnaissance 56 hrs Brainstorming 42 hrs Design Project Plan 56 hrs Fund Raising 56 hrs Duty Sharing 56 hrs Construction 128 hrs Conclusion 72 hrs Consultant 226 hrs Reconnaissance 56 hrs Brainstorming 42 hrs Design Project Plan 56 hrs Conclusion 72 hrs Contractor 298 hrs Brainstorming 42 hrs Duty Sharing 56 hrs Construction 128 hrs Conclusion 72 hrs Site Designer 354 hrs Brainstorming 42 hrs Design Project Plan 56 hrs Duty Sharing 56 hrs Construction 128 hrs Conclusion 72 hrs Financial Manager 312 hrs Design Project Plan 56 hrs Duty Sharing 56 hrs Construction 128 hrs Conclusion 72 hrs Demolition Labor 184 hrs Duty Sharing 56 hrs Construction 128 hrs Electricity Worker 184 hrs Duty Sharing 56 hrs Construction 128 hrs Workers 128 hrs Construction 128 hrs Total Human resource Cost The table blow presents the total human resource cost of the project.

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