Fund Raiser at ASU School of Business - Report Example

Letter to the audience

Dear Sir/Madam

The ASU School of Business has had plans to incorporate a scholarship fund in its operations targeted at bright, talented and needy students. This plan will benefit children from needy backgrounds whose dreams are on verge of being extinguished for lack of money to pursue their dreams. At ASU, our steadfast commitment to academic excellence and inclusivity has led us to come up with the nation’s most innovative business programs. This scholarship fund will thus be in line with the values and mission of our parent university, the Arizona State University. We seek to include bright, talented but needy students in our academic programs as a way of making education not remain a privilege but a right to the deserving.

Your presence at the fundraiser is more than appreciated. Gracing the event will make you part of a historic event that will seek to raise the initial scholarship seed fund that is bound to grow in size and benefit thousands of bright students for decades to come. Since some of you are alumni of the school of business, you are aware of the benefits and joy of being a student at the ASU. The guest of honor is Ira A. Fulton, the founder of Fulton homes and an alumnus of the ASU School of business. The list of the fundraisers will be preserved at the university and displayed for future generations of university students to acquaint themselves with. Your kind gesture will not go unrewarded.

We hope you enjoy the function and become frequent visitors to the campus to check on any new developments and the students’ welfare.

Best Regards

Executive Summary

Fundraisers are big events especially one of the scale and magnitude as the one being planned for by the ASU. They thus require meticulous planning and organization to ensure everything runs smoothly on the material day while at the same time keeping all the guests entertained and plugged into the events. This proposal seeks to illustrate how a fundraiser for the ASU School of business will be organized and carried. It will include an overview of the entire event. The overview section will dwell on the goals of the fundraiser which include the amount of money that is to be raised to enable the school set up a viable scholarship fund for needy students. It will also contain a brief history of the ASU School of business together with its notable accomplishments and contributions to the field of business.

After the overview, the proposal will move on to the cost of holding the fundraiser. This will contain a detailed description of what is required to hold a successful fundraiser. From the cost the proposal will outline the personnel who will be involved on organizing as well as supplying the required items including making sure the seating arrangement and venue is convenient for both the attendees and the speakers at the event. The last section is the Chronology that will be a schedule of events in the course of the fundraiser from the opening remarks to the last person to speak and finally close down the event. It will contain a list of speakers with the respective allotted time slots as well as the breaks and performances scheduled for that day.

Overview

The ASU School of business is also referred to as the W.P. Carey School of Business The school offers the following departments as well s concentrations: finance, accounting, entrepreneurship, marketing, leadership, management information systems, operations/production management, logistics/supply chain management, and sports business (Arizona State University (Carey), 2017). The school is one of the biggest business schools on the U.S. with over 300 faculty and 1,900 graduate students. Students at the school have four options for eventually earning their MBA on full-time or part-time schedule. Even though W.P. Carey School of Business is large, most of its full-time MBA courses record admits fewer than 45 students so as to promote interactive discussions on topics being learnt (Arizona State University (Carey), 2017).

Being one of the biggest schools of business in the U.S. also means that the school has an impressive alumni base. Records show that the school has over 60,000 graduates working at various capacities across the globe (Arizona State University (Carey), 2017). Apart from the fundraiser’s guest of honor, other notable alumni include Martin Quintana, the COO of Chicanos Por La Causa, Inc. a nonprofit community development organization, Lary Seay, CFO as well as Finance Vice President for Meritage Homes Corp, a real estate development company and finally Kevin Hanigan who is the president and COO of Guaranty Financial Group (Arizona State University (Carey), 2017).

The ASU School of business has contributed immensely in the field of business not only in the U.S. but across the globe as well. Setting up a scholarship fund will further broaden the school’s outreach program allowing it to tap the next business leader who many otherwise not have a chance due to the punitive fees required to become one of us. The intended target for the fundraiser is $500,000 to set off the scholarship fund for the bright.

Cost

For the fundraiser to be a success, the following items should be sorted with the costs itemized to make projections and release the money required to purchase/hire the same. The following table shows what will be needed for the fundraiser, together with the itemized costs and finally the total amount required to conduct a successful event.

Item

Amount/Size/numbers

Cost ($)

Brochures

For an estimated 300 guests

59

The venue

Provided by the university

free

Chairs

Available at the venue

free

Public address system

Entertainment from the University Theater Club

Provided by the University

350 donation to the drama club

Events Master of Ceremony

One hired

800

Food and Drinks plus evening cocktail

To serve an estimated three hundred people

9,000

From the table above, the total cost for hosting the whole event will come to roughly $10,209.

Personnel

For the event to be success, several people will be required to head different parts of the planning stage as well as the material day (Kelly, 2012). The following table is an illustration of the different duties assigned to carry out the required tasks.

Duty

Personnel

Tasks

Catering

Michael Joseph

Ensuring all the food and drinks needed is available a day before the fundraiser

Overseeing the preparation of the food and drinks to the highest of standards

Making sure there are enough personnel to serve and attend to the guests on the material day

Entertainment

Thomas Kim

He is to come up with entertainment content with members of the theater club.

The content should be in line with the goals of the fundraiser

He is also supposed to organize for music in between events and speakers to keep the guests entertained and interested

Securing the venue

Rose White

She will be in charge of making sure the venue has been booked in advance for the venue to avoid a clash with any other event that may be scheduled to be held there at that time.

She will also be in charge of directing the arriving guests where to park their vehicles as well as any other logistics that may be needed.

Designing & Dispatching brochures

Winfrey Brown

She is a talented design artist and she will be in charge of coming up with the brochures that have the event’s schedule and chronology of events to take place.

She will also ensure that the brochures have either been dispatched or placed convenient place for the guests to pick them and peruse through

Communications department

Peter Young

Peter will be charged with organizing for the public address system and ensuring that the sound is of good quality.

Chronology/Schedule

10.30 AM to 11.15 AM ~ Arrival of guests and attendees

11.30 AM ~ a brief opening solo song performance by Loise Grant

11.40 AM ~ Opening remarks by the event Master of Ceremony

11.50 AM ~ Performance by the film and theater club

12.30 PM ~ Introduction of distinguished guests/attendees including any notable alumni, elected representatives, business leaders etc

1.00 PM ~ Speech by Professor Duke from the school of business

1.30 PM ~Speech by the head school of Business

2.00 PM ~ Speech by the Guest of honor

2.30 PM ~ Master of ceremony begins conducting the fund-raiser

4.00 PM ~ Guests break for refreshments and food

6.00 PM ~ Guests leave at their own pleasure