Work Breakdown Schedule Including Numerical Referencing - Essay Example

Project Management Report By Date Table of Contents Project Management Report 1 Table of Contents 2 1. Overview 3 2. Stakeholders 3 3. Project Scope 3 4. Work breakdown Schedule including numerical referencing 4 5.1- Work breakdown Schedule 5 5. Network Diagram showing the Critical Path 6 Critical Path 7 Network Diagram 9 6. Create a Gantt chart 10 7. WBS Dictionary 10 8. Work Breakdown Schedule with Cost Estimates 12 9. Resource Breakdown Schedule with Cost Estimates 12 10. Project Schedule 13 11. Project Budget 14 12. Project Risk Matrix 15 13- Conclusion 16 Bibliography 17 1. Overview This is the second part of the report for the implementation of an online registration system application at our business setup. In this scenario this report is aimed to assess and analyze some of the main project planning, management and implementation related aspects. 2. Stakeholders This section presents a detailed analysis of some of the main areas and aspects of the new technology based system with respect to its stakeholders. In this scenario I will point out and assess the main contribution of these stakeholders in the overall business arrangement, which is outlined below in the form of a table: No. Stakeholders Responsibility Reporting 1 Business Management Handling and management of the overall project progress and budgeting Not applicable 2 Project Manager Handling and management of project working, operations and processes Business Management 3 Business Staff New system analysis and operating Project Manager 4 Customer System working response Business Staff 3. Project Scope This project is about the application of the new technological based system for the enhanced business management and corporate operations handling. In this scenario this project is about the comprehensive renovation of the traditional business working and operations. There are lots of expectations associated with this project. The main aim of this project is to offer the business a complete new and enhanced business working and operational management arrangement that can potentially improve the business working. This project will offer the business a better competitive edge by offering its customer a global business access. This new technology based system will also offer a great deal of support regarding business operating and process. This web based business arrangement will automate the present business working and operational processes. 4. Work breakdown Schedule including numerical referencing This section outlines the work breakdown structure for the overall project of the new technology based system application: No. Tasks 1. Task 1 Requirements Analysis 2. 3. 4. Task 2 System Design 5. 6. 7. Task 3 System Development 8. 9. 10. Task 4 Hardware/Software Specifications analysis 11. 12. 13. Task 5 New System acquisition 14. 15. 16. Task 6 New systems installations and configurations 17. 18. 19. Task 7 Staff training 20. 21. 22. Task 8 System starting and going online 23. 24. 25. Task 9 Customer Feedback 26. 27. 5.1- Work breakdown Schedule This section is about the presentation of the work breakdown structure for the overall project of the new technology based system application: No. Project Tasks 1. Level 1 Tasks Level 2 Tasks Level 3 Tasks 2. Task 1 Requirements Analysis Task 1.1 Business working analysis 3. Task 1.2 Business areas analysis where new technology needed 4. Task 1.3 Taking requirements from staff and business management 5. Task 2 System Design Task 2.1 Soft system design (online system) 6. Task 2.2 Hard system design (machines platforms, networking) 7. Task 2.3 Taking Design Approval 8. Task 3 System Development Task 3.1 Hiring system development team 9. Task 3.2 Staring system development 10. Task 3.3 Bugs removals and assessment 11. Task 4 Hardware/Software Specifications analysis Task 4.1 Assessment of operating system and other hardware needs 12. Task 4.2 Assessment of cost 13. Task 4.3 Development main list of systems needed 14. Task 5 New System acquisition Task 5.1 Contracting for new systems 15. Task 5.2 Cost assessment and analysis of main needs 16. Task 5.3 Accruing new systems 17. Task 6 New systems installations and configurations Task 6.1 Installing new system and software 18. Task 6.2 New network establishment 19. Task 6.3 New software configuration and hardware management 20. Task 7 Staff training Task 7.1 Developing training martial 21. Task 7.2 Issuing training session schedule 22. Task 7.3 Starting training 23. Task 8 System starting and going online Task 8.1 Taking online domain for website 24. Task 8.2 Loading website to online server 25. Task 8.3 Initiating new website 26. Task 9 Customer Feedback Task 9.1 Taking feedback 27. Task 9.2 Assessment of positive changes 28. Task 9.3 Formulating system changes Project Closure 5. Network Diagram showing the Critical Path Activity Number Activity Name Identifier Immediate Predecessor Activity Number Normal Time 1 Requirements Analysis A 10 2 System Design B A 6 3 System Development C B 14 4 Hardware/Software Specifications analysis D C 6 5 New System acquisition E D 4 6 New systems installations and configurations F E 10 7 Staff training G F 4 8 System starting and going online H G 4 9 Customer Feedback I H 2 No. Activity Name On Critical Path Activity Time Earliest Start Earliest Finish Latest Start Latest Finish Slack (LS-ES) 1 A Yes 10 0 10 0 10 0 2 B Yes 6 10 16 10 16 0 3 C Yes 14 16 30 16 30 0 4 D Yes 6 30 36 30 36 0 5 E Yes 4 36 40 36 40 0 6 F Yes 10 40 50 40 50 0 7 G Yes 4 50 54 50 54 0 8 H Yes 4 54 58 54 58 0 9 I Yes 2 58 60 58 60 0 Project Completion Time = 60 Days Number of Critical Path(s) = 1 Critical Path Activity Number Critical Path Critical Path 1 Requirements Analysis Project Manager, Requirement Analyzer 2 System Design System Designer 3 System Development Coder, Tester 4 Hardware/Software Specifications analysis System Analyzer, Project Manager, 5 New System acquisition System Analyzer, Project Manager, Business Accountant 6 New systems installations and configurations System Installers, Network Engineer 7 Staff training Training In-charge 8 System starting and going online Web developers, Installer 9 Customer Feedback Project Manager Completion Time 60 60 Network Diagram 6. Create a Gantt chart 7. WBS Dictionary Requirements Analysis Functional Description: about taking system development requirements Post Implementation Ideal (if different): Will help in overall project operating Requirements/Tasks: Interview and survey Dependencies: Management interest System Design Functional Description: For designing new system Post Implementation Ideal (if different): For better systems working Requirements/Tasks: System software technology analysis Dependencies: Lack of effective technique System Development Functional Description: Building new system Post Implementation Ideal (if different): System that operate online Requirements/Tasks: Coding, testing and quality assurance Dependencies: Lack of coding techniques Hardware/Software Specifications analysis Functional Description: for new system application Post Implementation Ideal (if different): Effective systems working Requirements/Tasks: survey of system working Dependencies: Staff interest New System acquisition Functional Description: Taking bids on new system for suitable system purchase Post Implementation Ideal (if different): less costly systems Requirements/Tasks: biding Dependencies: High inflation rates New systems installations and configurations Functional Description: implementing new web based system Post Implementation Ideal (if different): system operational framework Requirements/Tasks: online domain hiring Dependencies: Effective servers not available Staff training Functional Description: telling about new system Post Implementation Ideal (if different): effective staff working Requirements/Tasks: developing system manual Dependencies: coding staff absent System starting and going online Functional Description: staring business online Post Implementation Ideal (if different): system operating Requirements/Tasks: uploading website Dependencies: slow internet speed Customer Feedback Functional Description: customer idea about new website Post Implementation Ideal (if different): for higher customer interest Requirements/Tasks: system working enhancement through feedback Dependencies: less customer interest 8. Work Breakdown Schedule with Cost Estimates Project Activity Duration Start Date End Date Precedence Project Resource Cost Estimate Requirements Analysis 10 days 1-Jul-11 14-Jul-11 Project Manager, Requirement Analyzer $3,040.00 System Design 6 days 15-Jul-11 22-Jul-11 1 System Designer $864.00 System Development 14 days 25-Jul-11 11-Aug-11 2 Coder, Tester $3,808.00 Hardware/Software Specifications analysis 6 days 12-Aug-11 19-Aug-11 3 System Analyzer, Project Manager $1,776.00 New System acquisition 4 days 22-Aug-11 25-Aug-11 4 System Analyzer, Project Manager, Business Accountant $1,728.00 New systems installations and configurations 10 days 26-Aug-11 8-Sep-11 5 System Installers, Network Engineer $2,400.00 Staff training 4 days 9-Sep-11 14-Sep-11 6 Training In-charge $480.00 System starting and going online 4 days 15-Sep-11 20-Sep-11 7 Web developers, Installer $768.00 Customer Feedback 2 days 21-Sep-11 22-Sep-11 8 Project Manager $320.00 9. Resource Breakdown Schedule with Cost Estimates Project Resource Unites Available Cost per Hour Total Cost Total Working time Project Manager 100% $20.00/hr $3,520.00 176 hrs Requirement Analyzer 100% $18.00/hr $1,440.00 80 hrs System Designer 100% $18.00/hr $864.00 48 hrs Coder 100% $17.00/hr $1,904.00 112 hrs Tester 100% $17.00/hr $1,904.00 112 hrs System Analyzer 100% $17.00/hr $1,360.00 80 hrs Business Accountant 100% $17.00/hr $544.00 32 hrs System Installers 100% $15.00/hr $1,200.00 80 hrs Network Engineer 100% $15.00/hr $1,200.00 80 hrs Training In-charge 100% $15.00/hr $480.00 32 hrs Web developers 100% $14.00/hr $448.00 32 hrs Installer 100% $10.00/hr $320.00 32 hrs 10. Project Schedule Project Activity Working House Working Time Start End Requirements Analysis 160 hrs 10 days 1-Jul-11 14-Jul-11 System Design 48 hrs 6 days 15-Jul-11 22-Jul-11 System Development 224 hrs 14 days 25-Jul-11 11-Aug-11 Hardware/Software Specifications analysis 96 hrs 6 days 12-Aug-11 19-Aug-11 New System acquisition 96 hrs 4 days 22-Aug-11 25-Aug-11 New systems installations and configurations 160 hrs 10 days 26-Aug-11 8-Sep-11 Staff training 32 hrs 4 days 9-Sep-11 14-Sep-11 System starting and going online 64 hrs 4 days 15-Sep-11 20-Sep-11 Customer Feedback 16 hrs 2 days 21-Sep-11 22-Sep-11 Project Activity Duration Start Date End Date Precedence Requirements Analysis 10 days 1-Jul-11 14-Jul-11 System Design 6 days 15-Jul-11 22-Jul-11 1 System Development 14 days 25-Jul-11 11-Aug-11 2 Hardware/Software Specifications analysis 6 days 12-Aug-11 19-Aug-11 3 New System acquisition 4 days 22-Aug-11 25-Aug-11 4 New systems installations and configurations 10 days 26-Aug-11 8-Sep-11 5 Staff training 4 days 9-Sep-11 14-Sep-11 6 System starting and going online 4 days 15-Sep-11 20-Sep-11 7 Customer Feedback 2 days 21-Sep-11 22-Sep-11 8 11. Project Budget Project Resource Cost Project Manager $3,520.00 Requirement Analyzer $1,440.00 System Designer $864.00 Coder $1,904.00 Tester $1,904.00 System Analyzer $1,360.00 Business Accountant $544.00 System Installers $1,200.00 Network Engineer $1,200.00 Training In-charge $480.00 Web developers $448.00 Installer $320.00 Total Cost $15,184.00 Project Resource and Activity Cost Total Cost Working Time Project Manager $20.00/hr $3,520.00 176 hrs Requirements Analysis $1,600.00 80 hrs Hardware/Software Specifications analysis $960.00 48 hrs New System acquisition $640.00 32 hrs Customer Feedback $320.00 16 hrs Requirement Analyzer $18.00/hr $1,440.00 80 hrs Requirements Analysis $1,440.00 80 hrs System Designer $18.00/hr $864.00 48 hrs System Design $864.00 48 hrs Coder $17.00/hr $1,904.00 112 hrs System Development $1,904.00 112 hrs Tester $17.00/hr $1,904.00 112 hrs System Development $1,904.00 112 hrs System Analyzer $17.00/hr $1,360.00 80 hrs Hardware/Software Specifications analysis $816.00 48 hrs New System acquisition $544.00 32 hrs Business Accountant $17.00/hr $544.00 32 hrs New System acquisition $544.00 32 hrs System Installers $15.00/hr $1,200.00 80 hrs New systems installations and configurations $1,200.00 80 hrs Network Engineer $15.00/hr $1,200.00 80 hrs New systems installations and configurations $1,200.00 80 hrs Training In-charge $15.00/hr $480.00 32 hrs Staff training $480.00 32 hrs Web developers $14.00/hr $448.00 32 hrs System starting and going online $448.00 32 hrs Installer $10.00/hr $320.00 32 hrs System starting and going online $320.00 32 hrs 12. Project Risk Matrix Below I have presented the project risk matrix regarding new web based technology based system application at the business: No Risk Factor Severity (out of 10) Influence Level Type Mitigation 1 Cost Risk 8 Higher Financial Effective handling of all project resources 2 Time Risk 8.2 Higher Management Enhanced handling and pursuing of project timeline and plan 3 Management Risk 6 Medium Management Recruit and develop a team of highly quailed and experience system development and handling personnel 4 Technological Risk 8.5 Higher Technological Implement extensive working and performance test for web based business systems and new network technology equipment 5 Political Risk 5 Low Social Establishing closure among all project stakeholders 13- Conclusion In this project management report I have presented a detailed analysis of some of main aspects of the new web based technology application at the business. In this scenario I have assessed some of the main aspects regarding this technology in the business. This report has presented various techniques of project management and planning which can be used to effectively manage the projects. Bibliography Lockyer, Keith and James Gordon. Project Management and Project Network Techniques, 6th edition . Harlow: Prentice-Hall, 1996. Maylor, Harvey. Project Management, 3rd edition. Harlow: Pearson Education, 2003. Meredith, Jack and Mantel. Project Management: A Managerial Approach, . Asia: John Wiley & Sons, 2006. Newell, Michael W. Preparing for the Project Management Professional (PMP) Certification Exam, 1st edition. New York: AMACOM, 2001. Wysocki, Robert K, et al. Effective Project Management, 2nd Edition. Wiley, 2000. Read More