General Awareness about the New Packaging for Beverage Company - Assignment Example

General Awareness about the New Packaging for Beverage Company TABLE OF CONTENTS Purpose of Project Management Plan 1 Executive Summary of Project Charter 2 Assumptions/Constraints 3 Scope Management 3 Change Control Management 3 Communications Management 4 Communication Matrix 5 Risk Management 6 Risk Log 7 Risk log or the risk register will be created, the purpose of the risk log will be used to assist in tracking any issues that may arise in the course of the project as well as address problems that may arise. It is inevitable that the project will be faced with some problems and creating a risk log will help in tracking the problems. The risk log will be left in the custodian of the risk project manager 7 Issue Management 7 8 Issue Log 8 Purpose of Project Management Plan The purpose of this document is to provide a comprehensive baseline of what the project intends to achieve and the means of achieving that. Additionally, the project management plan includes who will be involved, how it will be reported and measured and how information will be communicated. Consequently, the project management plan should be used as a reference for any decision made on the project and whenever clarifications are required in areas that are unclear. To this regards, the PMP should be used as a reference throughout the project implementation so as to ensure that the management of the project is carried out consistently and in line with the laid down policy and procedures. This therefore makes the PMP part and parcel of the project making it evolve with the progress of the project hence periodic updates with relevant information. The intended audience of the Marketing Project PMP is all project stakeholders including staff, customers, suppliers, owners, security personnel and campaign management. Executive Summary of Project Charter The marketing project is aimed at replacing the existing packing which is plastic and metal packaging and is biohazard hence not safe to use with their disposal in the waters being capable of contaminating the entire system and posing a threat to both aquatic and human life. The packaging is not only environmental friendly, but also utilizes low carbon and free from ozone oxidants. To this regard, the plan involves creating general awareness about the new packaging for a beverage company by employing various strategic policies at different levels of publicity which can be defined as marketing. Assumptions/Constraints The assumptions made in the charter is that the whole organization is a unit that works first for internal solidarity and then utilize the unit by the standards of division of labor to spread out and work for community based agenda and that the entire human population is considered as a family. This leads to the assumption that the target market is a free market with free flow of information. As regards the constraints, the global recession will be considered especially with respect to the monetary issues. Scope Management The purpose of the project is to create general awareness about the new packaging for Beverage Company by employing various strategic policies at different levels by making careful observations about different market circles both globally and internally, different ground breaking analysis and strategic formulation aimed at powering the growth process more substantially. In order to realize the overall goal of the projects, some of the objectives that must be achieved include having general awareness campaigns, seminars, incentives, employee motivational strategies, and successful door to door services. Change Control Management Some of the items that will be subject to change management include the framework components, the project management advisor components, the budget, the schedule and the scope. The change management process provides a guideline for an orderly ad effective procedure for tracking the submission, coordination, review, evaluation, categorization and approval for release of all changes to the baselines of the project. Below is the change request flow diagram; Communications Management The resolution of this document is to express the communications strategies and goals of the sustainable packaging project. These advanced goals and strategies are anticipated to offer direction in planning and evaluating results of the present and forthcoming communications efforts. The sustainable packaging project Communications Management Plan (CMP) expresses the project’s organization and procedures of information screening, collection, distribution and formatting of project information. It also outlines thoughtful among project teams concerning the activities and processes compulsory to enable the serious links among people, notions, and information that are essential for project success. The communication will be in such a way that there is participation, cooperation and coordination to make sure that all the stake holders come to an agreement. The following communication will be aimed tom achieve the following objectives: Goal 1- to inform the stakeholders in the finance department the benefits of adapting the new packaging system Goal 2- the goal of this marketing plan will be to make sure that the stakeholders who will make this project a success to commit themselves. Goal 3- this goal target the authorization and oversight committee to endorse the project, it will be therefore very important to make sure that the communication is convincing enough. Communication Matrix Communication matrix will be used to express details pertaining the communication actions that will be used during the course of the project. The matrix will be established and upheld by the project manager. The first step of the matrix will be to advocate to mobilize resources, which will be required for efforts and budget and the manner in which the budget would be obtained. It will also contain the very important messages that will become a central point of contract. The sample of the matrix is in the spread sheet and the following entries will act as the driver of the matrix Communication Vehicle Target Audience Description Frequency Owner Distribution vehicle Internal/ external comments Weekly status report Project team Communicate updated status Weekly [name] email Internal & external Risk Management The plan will be aimed to document the tools, processes and procedures that will be used to achieve and control those events that could have a negative effect on this project. All the risks that are related to the project. The details regarding identifying the risk, assessing, risk tracking and reporting as well as risk contingency plan will be included. Any risk that will be identified as the packaging is going on will have to be immediately notified to the project managers, after which it will be the responsibility of the manager to assess the risk. A mitigation strategy will be identified by project leader, which will prompt him to allocate the necessary resources. The risk factor will be documented by the project risk manager. Based on elicit events that have been documented in the process of changing the packaging system will ensure that risk analysis and mitigation processes, project managers or the project team will have the right to enact contingency plans as considered fitting. Day to day risk mitigation activities will be indorsed and engaged by the project managers Risk Log Risk log or the risk register will be created, the purpose of the risk log will be used to assist in tracking any issues that may arise in the course of the project as well as address problems that may arise. It is inevitable that the project will be faced with some problems and creating a risk log will help in tracking the problems. The risk log will be left in the custodian of the risk project manager Issue Management As matters arise in the project, each team will decide if the matter is important and sufficient to report it to the Project Manager. The Project Manager, in talks with the Team Lead, will decide if the matter should be reported to the full Workgroup. If so, the collective work site will be used as a place to define and monitor issues. For project work to continue proficiently, it is necessary that most matters be fixed within each team or with talks with the Project Manager. Matters may include testing outcomes, unanticipated problems, and other items that influence project accomplishment. The following process as indicated by the chart will be followed as a guide in this level of issue management; Issue Log The issue log will be maintained by the project manager to track issues. The type of issue log to be maintained will be decided by the project manage. Read More