Writing a Management Consulting Letter to a Client - Case Study Example

? Management Consulting Letter Amanda Smith Business Planning Amanda lost the control of her dream when she failed to develop and share the company mission statement with her employees. Through business planning, a route map that can be followed by the management is provided to help in achieving the aims and objectives of the business. When a manager of the business makes the plan, great consideration should be given to internal factors such as available resources, the direction of the previous plans and the organization objectives (Quinn et al, 2010). If Amanda wants to expand, she should ensure that the market justifies such an expansion to avoid making unnecessary errors. Expansion should thus depend on social and economic factors such as consumer tastes and preferences. Through planning, Amanda and his workers can describe what they want to achieve and how they want to achieve it by providing a detailed description of how the objectives will be realized. Organizing human, physical and financial resources Amanda should develop and evaluate procedures that support the mission of the business and address specific needs. Failing to determine the best way to organize resources including personnel and resources may be a recipe for organizational failure. She should apply accepted management principles and practices that relate to personnel, financial and operational issues that directly affect the business. Having a well-written policy helps the business to address the procedures that support the needs of the business and its programs (Siobham, Morley & Forley, 2013). Human, physical, and financial resources are needed by this young firm in order to achieve its vision and they should be strategically aligned in such a manner as to meet the organization's goals. She should realize that human, capital, and financial resources are transformational tools to an institution and enable it to achieve its functions. People who manage the business are an important component of its success and they should distinguish themselves with diligence, innovation, and dedication to the mission of the business (Robbins & DeCenzo, 2010; Shuck & Wollard, 2009). Each person should have his duty clearly defined and targets set within required timeframes to avoid laxity within the business. He should also share and develop the mission statement each time they are in a managerial meeting (Taylor, 2010). Perhaps the most difficult aspect of the organization is to handle the financial resources since there are several key components that need to be considered (Raja & Palanchamy, 2011). Leadership skills Leadership and management must go hand in hand since they are linked together in business even though they are not the same (Perkins, 2008). Any effort by a business whether big or small to separate the two functions of a business is a recipe for failure and more problems for the business. As a manager, Amanda should plan, organize, and coordinate all the activities of the business and the same time acts as a leader by inspiring and motivating the employees of his small firm. Employees of today look at their manager as a leader and he should not assign trust but define for them a purpose in their jobs (Jackson, Meyer & Wang, 2012). She should organize workers to maximize efficiency and to nurture, develop talent and inspire results and this will ensure that the company remains effective and profitable with time (Wollard & Shuck, 2011). A leader should be in a position to provide feedback to the concerned people to avoid any mistake that is likely to occur in the course of management (Carter and Greer, 2013). Amanda should make his employees provide him with feedback concerning the nature of their duties and he should also provide them with feedback on how he manages the business. Management should clearly define goals of his team to ensure that they know what they are working to achieve and by what means and to enable them prioritize their workload. Recruitment process should be conducted in a slow but sure way and it should never be hurried, especially when you need people who can cope up with the increased workload (Taylor, 2010). Motivation should not just be misunderstood as monetary compensations through salaries and wages but other factors such as achievement, praise, extra responsibility and flexible working can act as a good motivator for employees (Milita & Ramune, 2008). A leader should be the role model of the employees by ensuring that she walks the talk and shaping any, behavior starts with the top leadership. Amanda should act by example and ensure that he does not make any errors in his duties and the employees will act the same. The process of leadership requires that a leaders understand the group needs and characteristics so that employees feel that the top management of their organization caters for their requirements (Becker & Wortmann, 2009). Importance of Timely Information Business environment is exposed to several risks and uncertainties and the quicker the response, the higher the chances a business escapes in case of uncertainty (Perkins, 2008). The unlikely occurrence may not have to part of the organization but may be influenced by outside forces that influence the business operations. Failure of the business to react timely changes that affect it may be good as storing problems that may explode in the future and destroy the reputation of the business. Information received too late can come at a time when it is impossible to remedy the situation in which it is meant for, leading to uncertainty for the business. In matter related to financial decisions, the more fresh data related to related to finances, the easier and faster to make business decisions. A leader should not ignore any negative information as such may have negative and long lasting impact to the organization. Any information received should be acted on with urgency since delaying such actions. Relationship Between Planning and Controlling In any business activity, planning and controlling are interrelated within the organization since planning sets the goals while controlling ensures its accomplishment. It therefore implies that planning and controlling are dependent on each other since planning decides the control process and controlling provides a good platform for controlling. Planning also precedes control in an organization due to the objectives or targets that are set that requires control in order to achieve the goals. Controlling sustains the planning by directing the course of planning and spotting areas where planning is necessary and at the same time, providing information necessary for planning purposes. The deep relationship between planning and controlling is so deep that it is asserted that planning is meaningless without controlling and controlling is blind without planning (Quinn et al, 2010). Recommendations This business is still developing and as such, Amanda should develop and share a mission statement with her employees and ensure that it forms part of their working culture. Human and financial resources are very important component of a business success, Amanda should thus determine the best way to organize such resources to boost the chances of her business success. Amanda should also make efforts to ensure that hard working staff are promoted and awarded to show appreciation and encouragement for good work. In the case of human capital, Amanda should recruit experienced, learned and able personnel that are ready to propel the business forward. She should oversee the recruitment process to ensure that only the best individuals are selected to form part of her company. After best people are recruited, Amanda should design their jobs in relation to business goals and provide them with extensive training to boost their competency. Amanda should be on the watch to any negative information that arises against her business and ensure that it is dealt with in a timely manner. She should avoid delaying actions since such act may spoil the reputation of her business and lead to loss of customers. Amanda needs to control the group by checking on their performance to ensure that they keep to the spirit of the organization and ensure that no errors are encouraged within the business. References Becker, E. & Wortmann, J. (2009). Mastering Communication at Work: How to Lead, Manage, and Influence. 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