Addressing Individual Audience - Essay Example

? Individual Audience Paper of Addressing an audience may seem to be quite easy, but this usually entails more than just imparting information to an interested audience. Recognizing the traits of your audience is the first step successful and effective interaction. In public speaking, when addressing an assorted group of individuals, it is imperative that your total concentration is absolutely necessary to focus on the audience. . To best demonstrate the necessary careful thought or deliberation that is essential for this presentation effectively, an analysis of the audience personality and their demographic character can be visibly analyzed. When presentations are made, the speaker should not assume that everyone will understand the material the way he/she does. This could be a fallacy, for your program really to be effective; it must be of interest to your audience. Individual Audience Paper Addressing an audience may seem to be quite easy, but this usually entails more than just imparting information to an interested audience. This is not the case, as a great deal of preparation and thought go into the message or lecture that you are going to deliver to your audience. Also, your message must be relevant and of interest to the audience that you are addressing. By understanding audience unique and distinctiveness, the most effective communication methods, by adding variety and assortment and the way that your audience will relate to your message and identify with it. Audience Characteristics: Recognizing the traits of your audience is the first step successful and effective interaction. Every person that is present where you are delivering your address is considered to be part of the audience and in public or speaking to a assorted group of individuals, the most important thing is to concentrate on the audience. The primary audience consists of the people that are watching you and you want to please. Count how many there are: when speaking, concentrate on what the consumer or audience wants, rather than what you or your company wants, because if you ignore your traditional customers for newer ventures, you might one day realize that they too have new needs, and have left you and moved on. In public speaking, when addressing an assorted group of individuals, it is imperative that your total concentration is absolutely necessary to focus on the audience To present an effective presentation, the considerations of the audience that is essential to attaining success is to remember the various distinctiveness of the audience that you want to reach and impress and the methods of communication that will be adequate and suitable to communicate the communication to the addressees successfully. When presenting the report of your quarterly sales information, it will be necessary to explore the various distinctiveness of this miscellaneous group of individuals who will include customers. To best demonstrate the necessary careful thought or deliberation that is essential for this presentation effectively, an analysis of the audience personality and their demographic character can be visibly analyzed (Locker & Kienzler, 2008). An understand must be made of which segments of the audience will exercise power over the message itself, who will take some initiative based on the message, or will definitely become better informed on the principal aspects of the message. To give an example of an audience comprising of managers, salesmen, and management, management shall be considered to be a watchdog and the main or primary spectators, salesmen would be considered to be the secondary spectators and finally the customers might be considered as supplementary spectators. However, when the audience has been figured out, it can be categorized according to their importance and characteristics. When presentations are made, the speaker should not assume that everyone will understand the material the way he/she does. This could be a fallacy, for your program really to be effective; it must be of interest to your audience. What communication channels are appropriate? Explain In our daily lives there are many types of communication modes that we use every day. Our informal channels are those that are within our social network and official and recognized like a company memo. Some forms of communication are initiated from the top and travel all the way down to the bottom, and vice versa. When people within the same group communicate with each other, that is unfettered or unencumbered communication. Sometime communications are neither oral nor verbal, but are demonstrate by gestures or body language, according to the requirements of the situation. The form of conversation that a person would employ in discussing the finer points of some task would be vastly different when the same completed task is presented before the management. Downward conversation is when you address your team, and upward communication would be when you address your manager or director. What are some considerations to keep in mind given the diversity of the audience? When addressing any audience, there are several things that must be considered regarding your audience. You must know how much your audience knows about your chosen topic. Certain technical words or terminology would have to be explained if your audience is not as informed as you are about the topic. The age group of the audience must also be considered, along with their level of education and other qualifications. Well educated people generally grasp a concept more easily than if your audience has very little or no formal education. According to the situation, the topic chosen and other factors the demographic makeup of the group may be important, and in other situations that would not matter at all. In certain even the gender, race and religious origins may have significance. However attention must be paid to a person’s cultural characteristics, as that may be something that a person or the group could be concerned about or be sensitive about, because what may be acceptable in one culture could possibly be taboo in another culture. The economic status of the group or person being addressed is of paramount importance, because this presentation has been arranged in accordance with their financial status and their standard of living. How do you ensure your message is effective? Your message needs to be effective, so that the group can work amicably and cordially and achieve the utmost productivity. . Communication is the ability to share information with a person or group and having that message comprehended as planned. Many viewpoints can get in the way of this reciprocated comprehension. . Some of these features can be body language, attitude and knowledge of both participants. Even background sounds can be a part of this understanding. . Because of this it is essential to guarantee all that can be done to support successful communication. Your body language states about your position is whether you will answer questions, does your body stance show that you are interested in the reaction of your audience. Your tone will also shows as to who you are talking to and what you expect from that conversation. Next, the addressee must be concerned with whether the environment in which the discussion is being held, or the group is being addressed is conducive to effectively receiving the importance of your communication and the information being imparted amicably. You must make sure that adequate information is provided that all concerned fully understand the crux of the information that is provided. Also there must some method to check and ensure that the group has understood the message and can take advantage of the message. Communicate with the recent members of your audience emphasizing that their information that you have obtained via questionnaires will not be shared is essential (Joseph). They must be assured that their contributions will be understood for their context and that reciprocation is desired for mutual confidentiality. All relevant people concerned must participate in any decision making, and encourage your audience to share their ideas, and provide information about any concerns that they might have. Ensure a system to make sure that your concerns and ideas are received in the appropriate manner, and each member must be given the opportunity to voice their concerns and ideas. Encourage and promote collective efforts over individual efforts and do not encourage competition among your team members/ It also helps to acknowledge and appreciate the effort of the group and the useful contribution which have originated from individual members. Every person possesses different skills and different method to achieve their ambitions and goals. Conduct informal sessions with your team mates because conversation and ideas flow more freely at informal sessions and meetings. . Works Cited Joseph, Chris. Ways to Ensure Effective Communication: Chron,com < http://smallbusiness.chron.com/ways-ensure-effective-communication-3184.html> Read More