Implementation of Management Information Systems - Example

First Name, Middle Initial(S), Last Name Tutor/Lecturer Course Title Date Implementation of Management Information Systems Project Overview 1.1 Project Purpose The main aim of the project to facilitate the implementation of management information systems in the organization 1.2 Background Over the years, my organization has faced a myriad of challenges due to adverse decision-making. Following a recent analysis by an external consultant, the management was strongly advised to implement management information systems (MIS) in order to enhance efficiency and effectiveness in the decision-making process. To this end, the organization and methods department was charged with the responsibility of formulating an effective project plan that will see to the implementation of MISs in the organization. 1.3 Project Scope The project will entail: Acquisition of new hardware including computers, and networking hardware Acquisition of data management software (The MIS) Training of Employees to use the new hardware and software Installation of hardware and software 1.4 Project Objectives Enhance efficiency and effectiveness in the organization Facilitate timely and accurate decision-making Facilitate data integration to eliminate redundancy Project Process 1.5 Technical Specifications (Oz 31) The system should facilitate systematic and routine data collection according to predetermined rules It should provide information to support the various managerial functions at different levels of organization i.e. strategic information for senior management, managerial information for middle level managers, knowledge information for knowledge workers and operational information for departmental heads Other capabilities of the system include: Transaction Processing Supply Chain Management Customer relationship Management Business Intelligence Decision Support Geographic Information. 1.6 Constraints The proposed MIS should be affordable for the organization The committee has should implement the MIS within four months 1.7 Project Tasks The committee will contract IT consultant to give advice on the available MIS systems and the various companies offering these systems Selection of the MIS software vendor Selection Criteria The MIS should meet all the technical specifications required by the company I should be affordable A software vendor provide the software and carry out installation and training The software vendor should also be in a position to carry out routine maintenance of the MIS Project Time Frame The system should be implemented within four months 1st month Introduction of the project to the staff in the organization Selection of the committee to handle the implementation of the project Training of senior and middle level management on the use of MIS software 2nd month Implementation of software programs Data migration Customization to meet the needs of the organization 3rd monthRe Implementation of workplace automation Training of staff 4th month Monitoring and evaluation of the MIS Review by the software vendor Project Budget Implementation Cost Particulars AU$ Consultation fees 2600 Committee Allowances 7800 Customization by the software vendor 3900 Data Migration 2600 Training program 1300 Corporate culture activities 1300 Total 19500 Annual Cost Particulars £ Maintenance Costs 1300 In-house MIS specialist 15600 Total 16900 Project Risk Assessment There are several risks associated with project in terms of the project size, definition, leadership, staffing, management the software vendor. Project Size The is a likelihood that the time allocated for the project might far much less than the actual time that will be taken to complete the project The number of committee members might also vary Project Definition Some employees might lack adequate knowledge in IT The scope of project might not be clearly defined therefore, there might be some slight variation from the initial scope of work The timeline estimates for each task might also vary Leadership The committee member might lose their motivation because of poor leadership The employees in the organization might also lack the commitment to adopt the MIS Staffing A poor working relationship might exist between the committee members Management Inappropriate procurement methodology Poor change and quality management criteria Software Vendor Mismatch between the needs of the organization and the prescribed software (Oz 454) Quality Management Plan The committee member will institute some mechanisms to assure the quality of the project’s output. The mechanisms that will be used include benchmarking monitoring and evaluation to ensure that the project objectives have been met. Works Consulted Haugan, Gregory T. Project planning and scheduling. Vienna, Va.: Management Concepts, 2002. Print. Lewis, James P. Project planning scheduling & control : the ultimate hands-on guide to bringing projects in on time and on budget. New York: McGraw-Hill, 2011. Print. Lucey, T. Management information systems. London: Thomson Learning, 2004. Print. Oz, Effy. Management Information System. Boston, Mass.: Thomson, 2009. Schniederjans, Marc J, Ashlyn M Schniederjans and Dara G Schniederjans. Outsourcing management information systems. Hershey, PA: Idea Group Publishing, 2007. Print. Sofroniou, Andreas. Business information systems. Swindon : PsySys, 1998. Print. TASK 2 Useful project management tools include Microsoft project and Microsoft excel. Microsoft office is a project planning tool that helps to schedule events and associate them to their related costs while indicating the individuals who are responsible for each particular task. Microsoft excel on the other hand helps to in making calculations and is therefore very instrumental for budgeting. Below is an attached summary of the project scheduled in Microsoft Project 2013. Below are screen shots of a section of the project form Microsoft project and the budget from Excel Microsoft Project Budget using Microsoft Excel Read More