Progress Report for PDR - Research Paper Example

Number Data Project Progress Report Project Web portal system for Bridgeston college Project Website www.bridgestoncollege.ac.ukReport compiled byMr Trevor. The project managerReporting periodApril 4, 2012Section One: SummaryThe implementation of the web portal system at the moment is moving on smoothly. The project team together with the stakeholders are playing their roles in ensuring that the implementation of the project is successful within the provided scope of time. The team at the moment has not encountered any critical constraints as far as project resources are concerned.

However, the speed at which the tam responsible for data collection is relatively slow and this can have negative implication on the completion date (Berry, 56)Section Two: Activities and ProgressAs at now all the scheduled tasks have been covered with minimal challenges. The team has gone an extra mile to include the users and specifically the students and lecturers I giving the views and suggestions on different usability and functional components that the system should incorporate.Section Three: Institutional & Project Partner IssuesThe project team especially the team responsible for engaging interviews with the stakeholders especially the secretaries and assistants in the faculties do not corporate.

This has resulted into getting inaccurate information that is supposed to aid in system development.Section Four: Outputs and DeliverablesDuring our progress we found out from external sources that have successfully carried out the same implementation that the best method of developing a system that will meet the user requirement is by engaging the users from the initial phases of the system development. This will enable the development team to refine the system requirement from the early stages such that the time spend during testing will be reduced.

Information about this output can be downloaded from www.suceesssystempro.net. This gives the detailed report on the above methodology and also provide case example that are real.Section Five: Outcomes and Lessons LearnedAfter integrating the new method of user involvement, we realize that there are a lot of disparities in terms of functional and non functional requirement. This is as a result of disparities in the users needs especially the students. We found out that some students and a few staff do not have internet knowledge and therefore the system interface should be made in a way that will not frustrate them (Wiegers 426)Section Six: EvaluationThe programming team are doing very well so far in coming up with prototypes that are subjected to test by exposing it to students and staff for use.

The other sections are progressing well except that more resources need to be pumped into data entry team because we realized that the database that was used previously had a lot of vulnerabilities in terms of data security. As such we had to come up with a new database using mySQL (Bolles, 125)Section Seven: DisseminationDuring the past one week we had to make a formal communication to different faculties to corporate with the data collection team that goes round collecting data. This is as a result of adjustment on the sequence of doing this because previously we had planned that the head of department are responsible for that but we realized that it was not convenient (Westland, 96)Section Eight: Risks, Issues and Challenges Data security came out as a risk and the issue that accrue is creating a new database Challenge- entering the students data into the new databaseSection Nine: Collaboration and SupportThe issue of staff sabotage in some faculties.

They give incorrect data with intention of failing the system due to fear of losing their jobs.Section Ten: Financial StatementThe expenditure is in line with the budget so far but the will be a possible overflow due to the extra activities that has been carried out which were not budgeted for.The total expenditure is $ 175000 which is approximately half the total budget of $326265The additional budget is $50000Section Eleven: Next Steps the task that are suppose to be carried out in the next two weeks include integrating the unit testing and system integrationTotal Grant $127255Duration of projecttwo monthsReporting PeriodOne weekBudget HeadingsTotal budget allocatedExpenditure this reporting periodTotal expenditure to dateStaff$75000$15000$35000Travel & Subsistence$20000$10000$13000Equipment$50000$25000$35000Dissemination activities$15000$60000$10000Evaluation activities$10000$5000$7000Works CitedBerry, Duhig.

Project Initiation. NCC Blackwell, 2009.Bolles, Dennis. Building project management centers of excellence. AMACOM Div American Mgmt Assn, 2008.Westland, Jason. The project management life cycle: A complete step-by-step methodology for initiating, planning, executing & closing a project successfully. Kogan Page Publishers, 2007.Wiegers, Karl. Practical Project Initiation: A Handbook with Tools. Microsoft Press, 2007.