Molasses Spill in Honolulu Harbor - Assignment Example

Molasses Spill in Honolulu Harbor: Stake Holder Analysis Rose Gutowski (Riley) Kaplan April PROJECT Scope ment Project Introduction The molasses spill that occurred in September is one of the worst man-made disasters to strike Hawaii in recent memory. Unlike oil, which can be cleaned from the surface, molasses sinks thus proving the spill to be a much more serious environmental factor that has until now been mostly ignored. Essentially it is sugar in the water for which a scientific way of removal from water is absent. This has necessitated a coordinated effort between state and private institutions to handle the spill its effects. Project Objectives The project is designed to deliver the following: Reduction of the environmental effect of the spill in the harbor by collection of dead fish in the area by Department of Health (DOH) emergency response crews for as long as necessary. This will accompany the employment of a technique known as "air curtains" to protect the most sensitive affected areas where long tubes are used to oxygenate the water and help dissolve and break down the molasses contaminants. Collection of water samples are being by Departments of Land and Natural Resources (DLNR) and DOH staff to monitor the movement of the molasses plume and judge how long it will take to flush out to sea. This is in an effort to determine the time period during which the sea will be unfit for both recreational and economic use. Establishment of a regular maintenance schedule for port pipelines including the requirement for issuance of maintenance reports to the Hawaii State Department of Health. This will accompany the establishment of a platform for reception and analysis of maintenance report that will also include follow up based on maintenance report findings. Business Processes in the Scope. The spill was a result of a leak in the Matson’s molasses pipeline near pier 52 which has since been patched. Private institutions are therefore responsible for the potential effects resulting from pipeline spills in the harbor. The business processes to be affected by the spill response project are as follows. Pipeline maintenance activities which will now be monitored by state institutions, specifically the Hawaii State DLNR and the State DOH. Pipeline usage evaluation that will now also be overseen by the DLNR and the DOH. Supervisory accountability will be increased to create a better sense of social responsibility. Organizations in the Scope All businesses that make use of the pipelines present in the harbor are expected to comply with the newly established procedures for accountability to the State’s DLNR and DOH. This compliance includes the regular submission of pipeline maintenance reports to the State for analysis and monitoring of the conditions of the pipelines that are in use in the harbor. Work Breakdown Structure For the aforementioned deliverables, each can be divided into elements that are basically the tasks to be performed to further the project by achieving a specific goal. The WBS structure chart for this project is as shown below. Milestone List Project: Dates No. Milestone Starting Date Completion Date 001 Project Start 9th Jan 2014 002 Restricting public access to the sea around the spill region 10th Jan 2014 Sponsor Approval 003 Inspections by airplanes flying over area affected by the spill 10th Jan 2014 15 Feb 2014 004 Estimation of the cost of cleanup and monitoring the spill dissipation 11th Jan 2014 13th Jan 2014 005 Collection and disposal of dead sea life carcasses 11th Jan 2014 10th Jun 2014 006 Water samples collection from all over the harbor and testing 11th Jan 2014 2rd Jul 2014 007 Marine wildlife samples collection and testing 11th Jan 2014 2rd Jul 2014 008 Harbor pipelines condition checking and reports analysis by state departments 2nd Feb 2014 25th Feb 2014 009 Implementation of air curtains technique 1st Jun 2014 1st Jul 2014 010 Project End 3rd Jul 2014 Gantt chart Quality Checklist Operational definitions are clear, concise measurements. Quality metrics, also known as operational definitions, are the quantifiable terms and values used to measure a process, activity, or work outcome. For this project, we will consider hours of labor and required safety measures. The checklist has the following elements. Each crew member on a boat is wearing a life jacket whether the boat is for carrying out inspection or dead fish removal. Each crew member is to be assigned a single permanent partner to work with especially divers. A diver team is to work a maximum of 4 hours in a day to maintain a consistent work rate. Sample collection sites are to be revisited in the order of the first visits to maintain consistency in the conditions surrounding sample collection and therefore more consistent data. RACI Chart Activities Roles Project team Technical Analysts Businesses using pipelines State Department of Health State Department of Land and Natural Resources Area inspections R I - C R Cost Covering - - A/R C C Collection of Samples I R - C R Testing of Samples A R - I R Pipeline Inspections I I A/R C C Air Curtaining I I C - R Communication Management Plan Communication Type Objective of communication Medium Frequency Audience Owner Deliverable Kickoff Meeting Introduce the project team and the project. Review project objectives and management approach - Face to Face Once - Project Sponsor - Project Team - Stakeholders Project Manager Agenda Meeting Minutes Project Team Meetings Review status of the project with the team - Face to Face - Conference Call Weekly - Project team Project Manager Agenda Meeting Minutes Technical Analysis Findings Meetings Discuss and develop solutions to the problems determined through testing of water and marine life samples - Face to Face As Needed - Project Technical Staff Technical Lead Agenda Meeting Minutes Monthly Project Meetings Report on the status of the spill cleanup to State Departments - Face to Face - Conference Call Monthly - PMO Project Manager Project Status Reports Report on the status of the project including activities, progress, costs and issues - Face to Face - Conference Call Monthly - Project Sponsor - Project Team - Stakeholders - PMO Project Manager Project Status Report References Crosby, P. B. (1979) Quality Is Free, McGraw-Hill; Let’s Talk Quality, Penguin Books. Gregory T. (2002), Effective Work Breakdown Structures, Management Concepts, Vienna, Virginia. Guaspari, J. (1985) I Know It When I See It. A Modern Fable about Quality. AMACOM. James R. C. (2004). Work Breakdown Structures. Retrieved from: http://www.hyperthot.com/pm_wbs.htm Juran, J. M. (1988). Juran’s Quality Control Handbook, 4th Edition. McGraw-Hill. Kerzner H. (1997). Project management: A systems approach to planning, scheduling, and controlling (6th Ed.). New York: John Wiley & Sons Pritchard, C. (1998). How to build a work Breakdown Structure, The cornerstone of Project Management. Arlington, Virginia: ESI International Haugan. Walton, M. (1986) The Deming Management Method. Peregree Books. Read More