Request for Offer for Local Newspaper - Assignment Example

Assignment 3 Name Tutor Date Course Task 1: 1. Examples of request for offers used include the ones on the following links: a) Sample request for proposal, retrieved on 18th September 2013 from Main features: General information: expressing the desire of the firm to invite bids, giving the address of the firm as well as that for the one receiving the bids and the time line set for final submissions. Time table: gives the important dates for the request for offers process, from when the RFOs are released to when all vendors receive notifications. Description of work: a detailed description of the task as well as specifications of the positions of the various installations. Products-materials: standards for the materials and practice provided. A parts list provided. b) Request for proposal web design, development & hosting may 2, 2013. Retrieved on 18th September 2013 from Main features Summary: brief expression of invitation of proposals Guidelines and requirements: requirements and timelines provided here. Interested bidders asked to include price and any subcontractors that they may hire. Timeline: detailed timeframes for the request for offer process provided. Background of the organization: description of mission and program highlights and different age groups. This information is important since it gives interested bidders an understanding of the users of the website. Design guidelines: task requirements are outlined here. Qualifications: interested bidders required to give their qualifications and work experience. c) Request for offer template. Retrieved on 18th September 2013 from Main features: RFO due date and response time General information: include background information and purpose for the RFO, timelines, response requirements and the response content. Statement of work needs: detailed description of requirements of the task, any presentations or interviews Review of offers and award: gives the evaluation and selection d) Sample Request for Proposal for External Quality Assessment Services. Retrieved on 18th September 2013 from < http://www.google.co.ke/url?sa=t&rct=j&q=&esrc=s&source=web&cd=10&cad=rja&ved=0CIIBEBYwCQ&url=http%3A%2F%2Fwww.theiia.org%2Fdownload.cfm%3Ffile%3D64596&ei=FB45UuPoCO-o0wXnjoGwDQ&usg=AFQjCNFUvSIzzqdH4gdhMqN3ojew0QTkdw&sig2=xLtnrF1xdsljxuTvj4rTYQ&bvm=bv.52288139,d.Yms> Main features: Background information: here the firm gives its mission and vision and describes what it deals with as well as the mode of its operations. It gives a general explanation of the firm’s Audit department that will directly be subject to the work at hand. Review services to be provided: the firm gives a detailed description of the requirements of the task being advertised. Fee estimate assumptions: in this section, the firm requests interested bidders to include their cost estimates for the task. In this cost, the bidders are expected to include the total cost together with any other estimated expenses. The submission and selection: here the firm gives the dates for submission for the proposals and explains that the proposals will be reviewed giving those who will be involved. e) Request for proposals organization consultation, facilitation, and training services. Retrieved on 18th September 2013 from < http://tcfoe.com/pdf/consultant_apply.pdf> Main features: Introduction and background: a description of the organization and what it is involved in. The reason for the request for proposal is also explained in this section, being to develop a list of external consultants to assist the firm in achieving its obligations. The mission of the firm is also described. Scope of work and requirements: list describing the scope of the work. Also provided are the requirements expected in response to the offer as well as the submission requirements where the media for response is specified as through email, giving the address and designation of whoever will receive them. Special conditions: description of other conditions, touching on insurance, disabilities act, and firm’s policies in hiring and employment. 2. Request for offer for local newspaper Summary/introduction The company wishes to express its need to acquire a lawn mower- the ride-on type. The lawn mower must be able to cut well established, regularly maintained lawns to varying shapes. Interested suppliers must forward their proposals to the address shown below by email or deliver their proposals to our offices: F. Prefect The operations manager fprfect@yahoo.com Timeline: This Request For Offer was released on: 20th Feb 2013 Deadline for receipt of bids: 15th Mar 2013 Review of the proposals and selection will be done by: 20th Mar 2013 Communication to winner and other candidates done by: 10th April 2013 Equipment must be procured by: 20th April 2013 Requirements The equipment should be able to cut, established, regulary maintained lawns The lawns the lawns may vary in shape, may be rectangular, circular or irregular The lawns are adjacent to buildings and are bound by roadways and/or pathways Maximum area of 1 lawn area will not be more than 100sq metres. The lawns areas may be raised above surrounding roadway level. Specifications: The lawn should be able to: Operate continuously for 2*4 hour shifts per day. Operate within temperature range: 0oC to 45oC Reach under trees and shrubs, vertical clearance should be 50cm, to within 30cm of the trunk Be operated by a single operator Special conditions: The warranty for engine should be minimum 2 years; frame minimum 4 years Petrol motor (two-stroke or four stroke) Self propelled Operator to ride on the main frame Maximum mass, fully laden 50 kg Cut grass catcher to be 25kg maximum of dry grass clippings Costs Interested candidates are expected to include total costs including additional installation and delivery costs. Review of offers and award Assessments will be centred on ability to fully carry out the task successfully, experience and demonstration of technical capabilities. 3. Difference in advertisement in local newspaper and international trade publication International advertisements would require a little longer timelines due to the long distances and interested firms would be required to include documents/license for international business document. Task 11: How cultural differences affect international business: While negotiating a deal, people from different cultures may take it in different ways. While other deal makers prefer signing a deal, others consider establishing a relationship as of greater importance. If parties got to know and understand each other, they are likely to achieve a good business relationship. This does not apply to other culture though (Salacause, 2005). Different cultures consider time differently. While others are strict with time and would not tolerate lateness, other cultures allow for flexibility. Will the business deal be jeopardized by lateness or is one allowed to serve personal matters first. This may be a source for conflict (Internations, 2013). Another cultural difference that affect international business include whether negotiations will be formal or informal. Some cultures respect rank and title while others don’t pay so much attention. This may be interpreted as lack of respect in some cultures (Salacause, 2005). List of Reference Internations, 2013, Cultural Differences in Business, retrieved on 18th September 2013 from< http://www.internations.org/magazine/cultural-differences-in-business-15308> Salacause, J. W 2005, The Top Ten Ways That Culture Can Affect International Negotiations. Retrieved on 18th September 2013 from < http://iveybusinessjournal.com/topics/global-business/the-top-ten-ways-that-culture-can-affect-international-negotiations#.UjlagX9pLVI > Sample request for proposal, retrieved on 18th September 2013 from Sample Request for Proposal for External Quality Assessment Services. Retrieved on 18th September 2013 from < http://www.google.co.ke/url?sa=t&rct=j&q=&esrc=s&source=web&cd=10&cad=rja&ved=0CIIBEBYwCQ&url=http%3A%2F%2Fwww.theiia.org%2Fdownload.cfm%3Ffile%3D64596&ei=FB45UuPoCO-o0wXnjoGwDQ&usg=AFQjCNFUvSIzzqdH4gdhMqN3ojew0QTkdw&sig2=xLtnrF1xdsljxuTvj4rTYQ&bvm=bv.52288139,d.Yms> Request for offer template. Retrieved on 18th September 2013 from Request for proposal web design, development & hosting may 2, 2013. Retrieved on 18th September 2013 from Request for proposals organization consultation, facilitation, and training services. Retrieved on 18th September 2013 from < http://tcfoe.com/pdf/consultant_apply.pdf> Read More