Business and Administrative Communication - Assignment Example

Running head: technical writing assignment 3rd December Table of Contents Table of Contents 2 Writing Assignment 1: Topic Sentences 3 Writing Assignment 2: Solving a Problem 3 E-mail 4 Writing Assignment 3: Solving a Problem 5 Email 5 Writing Assignment 4: Solving a Problem 6 Email 6 Writing Assignment 5: Progress Report 7 A summary of my progress in terms of my goals 7 Work Completed 7 Work to be completed 7 Writing assignment 6: Executive Summary 8 Works Cited 9 Writing Assignment 1: Topic Sentences Emirates are the largest airline in the Middle East. Since the airline began in 1985, it now reaches over 100 locations worldwide. It is growing very quickly and was voted Airline of the year in 2013. Many choose to fly with Emirates because of their safety history, service record, innovation, and the convenient flights and timings. The months of July and August are the hottest in Dubai. The average temperatures during those two months are 41 degrees. It cools down from December to February with an average of 24 degrees. I suggest that you visit Dubai during these months so that you can enjoy all the activities indoors and outdoors. It is important to have a clear topic sentence to start a paragraph. The topic sentence states the main idea and helps the reader understand what the reading is about. Without a topic sentence, the reader is not prepared to read the sentences that follow and might not understand the main idea of the reading. After a long and hard day of work, it is better to take a walk to feel better than to sit and watch TV. First, exercise relieves stress. Another advantage of exercise is that it makes you stronger. Your body will be able to do more things. Exercise can also help control weight. It can help to reduce your weight, or keep it at a healthy level. Writing Assignment 2: Solving a Problem My audience is the individuals who are above 18 years and have a bank account. With the emerging fraud in the financial institutions, locally and globally, it is vital for account holders to ensure that they comply with the laid down bank procedures regardless of their visits to the banks. The purpose of writing is to ensure that my audience is aware of the importance of complying with bank regulations and rules to avoid conflicts with the managements. My main information is to ask the account holders to adhere with the bank procedures. In all financial institutions, one is supposed to produce an identity card or any other legally allowed document before withdrawing funds. Thus, customers should always ensure they carry with them their ID cards when going to withdraw money from their accounts. My position is based on the fact that if customers are allowed to withdraw money without identifying themselves, then any one can access their account and the level of fraud will rapidly increase. No one likes losing his or her money. This is a key point that will make my audience to be convinced (Kitty and Donna 245). If account holders are allowed to withdraw money without producing their ID cards, financial institutions may lose a lot of funds resulting to their closure, increased unemployment, and inflation. My audience who are income earners will be motivated by my concern that aims at protecting their funds and jobs. E-mail To our dear customers, Subject: Production of a valid ID card before withdrawing of transferring of money In our efforts to provide excellent and sustainable services, we urge all our customers that prior to any withdrawal or transfer of money; you should produce a valid identity card. This will avoid loss of your money to fraudsters. Additionally, the bank will be in a position to manage your accounts without cases of suspicion or theft. Notwithstanding the number of years you have maintained your account with us, we kindly request that you produce a valid ID to the teller since no transaction will be executed without valid identification documents. Writing Assignment 3: Solving a Problem My audiences are the employees who like to take their vacations in local and foreign areas. Taking into consideration the importance of resting in terms of improving the workers productivity, it is vital that the employees take their vocation as needed by the employer’s policies. The purpose of writing is to indicate the importance of following the laid down policies as far as vocations are concerned. My key information is to advice the workers to seek the permission of their supervisors before deciding on the way to manage their vocation days. Before an employee goes for a vocation, it is imperative to seek the permission of the management in order to avoid conflicts that may arise once they go back to their jobs. Managers like concentrating and relaxed employees. This implies that employees should not hesitate to communicate with the managers regarding vacations since it is a major way of motivation. One of the major aspects of the situation is that it may enhance morale in the organization. Through close interaction and effective dialogue on the vacation policies, employees will be highly motivated thus resulting to a greater performance. Email To all our dear employees, Subject: Policies on vacation Our aim is to create a strong team that is focused at attaining our objectives. As an organization that values its workers, we have established a vacation period that provides an opportunity to relax and attend personal and family issues. Our policy is that only 10 days can be saved per year. If any employee likes to go for a vacation, we highly recommend that he or she communicate with the supervisor regarding the same matter to avoid inconveniences. The organization will not be responsible for any loss that an employee will incur for example during hotel booking due to their failure to consult the supervisors prior to their vacations. Writing Assignment 4: Solving a Problem My audience is the individuals with online bank accounts. With the increased use of online money transactions, online bank accounts have become a target for many fraudsters. It is essential that online account holders be educated on the importance of securing their accounts. The purpose of my writing is also to show the audience the importance of using secure keys during online money transactions. Additionally, the writing aims at creating loyalty and trust among the online account holders. Key information that will be included in my writing includes importance of security while undertaking online money transactions, the necessity of secure keys, and managing personal online bank accounts. Based on the increased use of online bank accounts especially by the exporters, it is essential that their money is protected from being diverted to other accounts by fraudsters. My audience will be attracted by the topic due to my use of examples on how money in the online accounts may be lost. Since the audiences do not like to lose their hard earned money to third parties, they will be very keen to hear my advice on the importance of secure keys. Failure to use secure keys will not only lead to loss of customer money, but also it will result into loss of banks’ sources of income, increase in the level of inflation and loss of jobs. This will ultimately result into an increase in the level of poverty. Email Dear our online bank account holders, Subject: The need to use secure key to access online bank account Due to the increased possibility of online frauds, we have noted that you may lose your money if no step is taken. In this regard, our online customers have been advised to use secure keys from this month. Any customer who will not use the secure key will not be able to access his or her bank account. For the purpose of your money’s security, we request that you comply with this regulation Writing Assignment 5: Progress Report A summary of my progress in terms of my goals My first goal is to ensure that my team members achieve their objectives. The training that I have provided to them on monthly bases has indicated some positive results. My second goal is to achieve my goals within the stipulated deadline. I have adopted the strategy of dealing with the challenges issues through the help of my supervisors. I have positively improved my management skills due to the part-time leadership training that I take on weekly bases Work Completed I have trained 5 members of my marketing team on how to close a sale. Secondly, within the first two months, I have completed training my team members on how to manage time in order to achieve the preset objectives. As a team leader, I have established a flexible benefit scheme that will taken to the top managers for implementation. Work to be completed I have not completed training 5 group members on how to attract the attention of a potential customers and closing a sale. I am still not through with my part-time training on leadership in my efforts to improve my skills. Writing assignment 6: Executive Summary This report, which was conducted in order to identify the use of refectory by students, was produced through the use of questionnaires, students’ interviews and a 2 week observation. Half of the students indicated that the refectory food is expensive. Such students seek their food from other sources. Other complaints included unhealthy food and poor time management. To attract the loyalty of the students, the refectory needs to make price adjustments as well as emulate effective time management policies. Works Cited Kitty, L and Donna, K. Business and Administrative Communication. New York: McGraw-Hill/Irwin, 2009.Print. Read More