Email - New Travel Policy - Assignment Example

Cc: Bcc: New Travel Policy Following the complications brought about by the existing travel policy, we wish to inform you that we have devised a new travel policy. All travel expenses accruing to the company will be paid for electronically I unlike the usual personal arrangements. This is made to ensure transparency as well as reduce the complications of handling receipts. The new policy was provoked by complains from the accounting department. Of late, the company has been expanding its operations hence increasing the number of travels.

Consequently, the inflow of travel expense receipts has increased making the handling of travel expense account cumbersome hence delays in reimbursement. Moreover, it has been noted that, travel expenses outweigh the estimated per diem allowance by far. To implement the new policy, the company ill issues travel expense credit cards to each department. To avoid unofficial use of the card, the cards will be managed by department heads and will only be issued for an on-duty travel. The cards will be loaded with monthly intervals unless on special request by the department.

Given that most travel agencies have incorporated e-payments the cards are expected to be very effective. Secondly, each transaction via the card automatically reflects both in the general accounting department as well as the respective departments finance office. Due to the urgency and seriousness of the problem, the new policy ought to kick off from next month. Therefore, each department is expected collect a loaded credit card from the accounting department by the end of this month. Remarkably, as from 1st November, the accounting department won’t accept any travel expenses for travel expenses.

Kindly discuss it with your respective departments.Thanks in advance