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Directors Confidential Board Meeting - Assignment Example

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Summary

This paper 'Directors Confidential Board Meeting' tells us that to contact the Marriott West India Quay hotel, London facility manager to arrange for a Boardroom table, Executive and comfortable chairs. Flipcharts and pens to be provided near the presentation area along with projector and screen. …

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Subject: Business
Type: Assignment
Level: Masters
Pages: 3 (750 words)
Downloads: 2
Author: trevor63

Extract of sample "Directors Confidential Board Meeting"

Arrange for their transport. Complete transport booking by October 2Accenttact Ascent town car and limo service Inc (2)

Book induvial luxury car for 8 board members. Car type – Limousines (2). To be picked from Canary Wharf (Location - Square mile) at 7 am.

Cars to reach Marriott West India Quay hotel by 7.45 am hence keep in touch with the drivers constantly keeping a check. On their schedule.

Contact catering department of the Marriott West India Quay hl to discuss on the menu

Arrange for their transport to Hotel Hilton at 6 pm for dinner. Contact Town car and limo service Inc (2) to save time for the booking. Guests to be dropped back to Canary wharf after dinner.

Individual costs for dinner not to exceed ₤150. Hence contact the Hotel Hilton facility manager discuss the facilities again (Food menu & dinner area). Cadet complete by October 25.

Transport to be arranged from Canary Wharf to London airport the next day. Pick up from Canary Wharf square mile at 7 am. Individual Limousines to be arranged for clients. In total 8 cars to be booked Colet task by October 27.

Take down details of the Facility managers, Drivers and other support facilitators for any immediate changes/arrangements. Complete task the by October 28.

Discuss the plan with team members internally again and ask for suggestions/opinions for any betterment/change in the plan. Complete task the by October 29.

Inform the client about the plan and ask if there are any changes necessary required in the plan. The complete task for October 30.

(2) Event function sheet

Time

Agenda

7:00 AM

Guests to be picked up from Canary Wharf - Square circle.

7:45 AM

Guests to reach Hotel Marriott West India Quay

8:00 AM

Welcoming guests at the Hotel reception

8:15 AM

Breakfast

9:00 AM

Message by the Head - Executive director.

9:30 AM

Message by Second in command on the strengths of the company

10:15 AM

Message by Third in command on the strengths of the competitor company.

11:00 AM

Tea break

11:15 AM

Overview of the current business scenario by a Senior executive

12:00 PM

Discussion on Merger and Acquisition.

1:00 PM

Lunch

1:45 PM

Business prospects after the takeover of the competitor company.

3:30 PM

High tea

3:45 PM

Discussion on Improvising on Business segments

4:30 PM

A closer look at marketing activities.

5:30 PM

Conclusion and Thanksgiving

6:00 PM

Pick up from Hotel Marriott to Hotel Hilton

6:30 PM

Reach Hotel Hilton & drop bacatto Canary Wharf Hotel after dinner.

Next day

7:00 AM

Pick up from Canary Wharf area hotel and drop them at London city airport by Limousines

8:00 AM

Flight from the London city airport

4.Event Budget for Director Board meeting: EXPENSES

Hotel Expenses

Estimated

Actual

Actual Cost Breakdown

Room and hall fees

£3000

£2,900.00

Site staff

£150

Equipment

£300

£300.00

Tables and chairs

£150

£175.00

Total

£3,600.00

£3,375.00

Tansportation

Estimated

Actual

CanaryWharff to Hotel Mariott

£800.00

£760.00

Hotel Mariott to Hotel Hilton

£800.00

£760.00

Hotel Hilton to Canary wharf hotel

£800.00

£760.00

Canary wharf Hotel to LondCityity Airport

£1,500.00

£1,520.00

Total

£3,900.00

£3,800.00

Publicity

Estimated

Actual

Graphics work

£100.00

Photocopying/Printing

Postage

Total

£100.00

Miscellaneous

Estimated

Actual

Estimated vs. Actual

Telephone

£500.00

£600.00

Internet access

£500.00

£750.00

WI-Fi access

Fax services

£200.00

£350.00

Total

£1,200.00

£1,700.00

Refreshments

Estimated

Actual

Food

£2,400.00

£2,600.00

Drinks

£800.00

£700.00

Dinner

£150.00

Staff and gratuities

Total

£3,350.00

£3,450.00

Event management charges

Estimated

Actual

Service charges

£2,000.00

Consultation

£250.00

Flipboards

£250.00

£300.00

Additional screen

£400.00

£700.00

Other

Total

£2,900.00

£3,250.00

Gifts

Estimated

Actual

Gift token

£1,600.00

£1,400.00

Total

£1,600.00

£1,400.00

Total Expenses

Estimated

Actual

£22,200.00

£23,600.00

5.1 Customer Feedback form

Please rate each of the following criteria for the FM helpdesk

SL. No

Parameters

Poor

Fair

Average

Good

Excellent

Ease of Contact

Response times to job requests

Ability to complete tasks

Friendliness of staff

Helpfulness of staff

Competence of staff

Overall service level

Service level 12 months ago

How often do you use this service? (Per semester)

Any comments for future initiatives or improvements for the helpdesk?

5.2 Evaluation form

Performance evaluation for self and team

SL. NO

Poor

Fair

Average

Good

Excellent

Commitment

Timely response

Ability to complete tasks

Friendliness

Helpfulness

Competence

Overall service level

Any comments for future initiatives or improvements for the helpdesk?

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