StudentShare
Contact Us
Sign In / Sign Up for FREE
Search
Go to advanced search...
Free

Effectiveness of Business Communication - Essay Example

Cite this document
Summary
This paper will review the three step writing process while looking into the effectiveness of a business message. Also, the main tasks involved in the completing of a business message…
Download full paper File format: .doc, available for editing
GRAB THE BEST PAPER97.4% of users find it useful
Effectiveness of Business Communication
Read Text Preview

Extract of sample "Effectiveness of Business Communication"

? Effectiveness of Business Communication Effectiveness of Business Communication In most business organizations, the art of communication has become very essential. Many organizations are looking for that very much needed skill so as to become effective in the running of the organization. Written reports in organizations around the world assist in the success of the organizations today. The effectiveness of such communication in any business organization usually leads to a better understanding of the areas and fields present in the organization. While using the three step writing process, business messages are better communicated to the people involved in the running of the business organization (Courtland & Thill, 2008). The use of the three step writing process involves the planning, writing and the completion of messages. This paper will review the three step writing process while looking into the effectiveness of a business message. Also, the main tasks involved in the completing of a business message. Planning a business message is the first step in ensuring that the organization’s goals and objectives are achieved. Prior planning prevents failure and, therefore, planning before- hand the intended purpose of the business message is very helpful (Courtland & Thill, 2008). To ensure that one gets the right message across, research has to be done or carried out. This is with the intention of finding out if the organization is capable of carrying out or handling the intended message. If members of the organization agree with the intended message, it is okay to carry on. If the intended message does not augur well with some of the members of the organization, it is important that whoever is in charge goes back to the drawing board to re-evaluate the proposal. When the research is being carried out, the intended audience should have a say in the matter. This is to prevent little or no satisfaction from members of the group after the message has been put across. After the intended message’s information has been analysed and gathered, it is tantamount that it, the information, be organized orderly (Courtland & Thill, 2008). This is so that it may support the intended message completely. The next stage is the writing stage. This is where the information being planned is adapted. It should be adapted to the intended audience with consideration to their needs (Courtland & Thill, 2007). Communicating to the audience in a polite manner is the best way to go about this. Adopting a ‘don’t care’ mentality is not how to go about this because the audience may not be responsive. The message should be written in a manner that suggests or oozes positivity because the intended audience is much connected to the business as much as the person writing the message. It should also be unbiased. This suggests that the language used to communicate the message should not be for a specific group of people rather, should cover everyone in the organization. The use of a good tone when writing the message is also needed. Good tone use in a message could indicate that the writer is appreciative of the audience intended. If the tone comes off as being harsh, the audience might think they are unappreciated and, therefore, may not be as productive as they ought to be (Courtland & Thill, 2007). Feeling appreciated in any job description means that one may consider putting in extra effort just to be acknowledged. This means that the organization may benefit tremendously from the extra and hard work. The words chosen when drafting a business message could also be very helpful in communication. Strong and positive words may help the message have a very strong impact and can come off as being coherent (Courtland & Thill, 2007). Addressing the audience in a manner to suggest that they are slow may take the seriousness out of the message. They may also not take it very lightly to the fact that they are being thought of as being slow. The completion of the message is the third, final stage. This stage involves other mini-stages. One of the mini-stages includes revising, producing, proofreading and distributing the message. This is where the message gets to be viewed and gets to be amended wherever necessary. The content is checked for accuracy to see if the purpose is attained. Its relevance to the intended audience is also checked to ensure its credibility (Lehman & Dufrene, 2010). Other things such as the tone and style are also checked to ensure they go hand in hand with the message. The other stage in this completion phase is the producing the message. The writer could add in graphic designs to suit the intended audience. They could include slide-shows that enable the message to be relayed effectively. The page lay-out should also be checked at this stage. With this, the writer is assured of being taken seriously by the intended audience in the organization (Lehman & Dufrene, 2010). Another stage is the proofreading of the message. This is the stage which matters the most. The writer is required to proofread the message like a professional. Errors in a business message are usually not welcome as they can send the wrong indication to the intended audience (Means, 2009). With that, the focus placed on the message should be checked again to ensure that the message comes out clearly. The last stage in the completion phase is the distribution of the message. It is at this stage that the methods used in distribution of business messages are used. Photocopying the message can enable the circulation of the message be very easy and cheap (Means, 2009). The internet could also be a very reliable source which covers a wider area around the organization. This is especially so since the use of the internet today has been greater than it was a decade ago. Almost everyone is internet or technology savvy which creates a great avenue to relay messages to people. In conclusion, the three steps in writing can enable messages to be relayed to their intended audience very easily and effectively. A business message can greatly benefit from these points. At the same time, it could create the perfect image of having an effective working business organization (Means, 2009). Good written and distributed business messages could determine if the organization will grow, and expand or die down due to improper communication. References Courtland, B. L. & Thill, J. V. (2008). Writing Business Messages. New Jersey: Prentice Hall. Courtland, B. L. & Thill, J. V. (2007). Completing Reports and Proposals. New Jersey: Prentice Hall. Lehman, C. M. & Dufrene, D. D. (2010). Business Communication. New York: Macmillan Publishers. Means, T. L. (2009). Business Communications. New York: Clarendon Press. Read More
Cite this document
  • APA
  • MLA
  • CHICAGO
(“Effectiveness of Business Communication Essay Example | Topics and Well Written Essays - 1000 words - 1”, n.d.)
Effectiveness of Business Communication Essay Example | Topics and Well Written Essays - 1000 words - 1. Retrieved from https://studentshare.org/journalism-communication/1441900-analyze-the-effectiveness-of-business
(Effectiveness of Business Communication Essay Example | Topics and Well Written Essays - 1000 Words - 1)
Effectiveness of Business Communication Essay Example | Topics and Well Written Essays - 1000 Words - 1. https://studentshare.org/journalism-communication/1441900-analyze-the-effectiveness-of-business.
“Effectiveness of Business Communication Essay Example | Topics and Well Written Essays - 1000 Words - 1”, n.d. https://studentshare.org/journalism-communication/1441900-analyze-the-effectiveness-of-business.
  • Cited: 0 times

CHECK THESE SAMPLES OF Effectiveness of Business Communication

Common Variables of Public Relations in Mix Modelling

Since the Effectiveness of Business Communication strategies could either positively or negatively affects the product and corporate brand (Kitchen et al.... Since the Effectiveness of Business Communication strategies could either positively or negatively affects the product and corporate brand (Kitchen et al.... Based on the corporate vision, integrated marketing communication can be used to enable the target consumers not only to self-select but also identify themselves with the corporate brand (Duncan, 1993, p....
9 Pages (2250 words) Dissertation

Interpersonal Analysis of Organizational Communication

The paper "Interpersonal Analysis of Organizational communication" states that with the help of effective communication channels and availability of feedback options, it will be ensured that everyone has clarity about the organizational goals and objectives.... The communication framework exists in both formal and informal ways as the employees have to interact with their colleagues and supervisors on an ongoing basis.... Without communication, all business operations may be halted and there may be no progress in any work at all....
6 Pages (1500 words) Research Paper

Business Communication

This paper talks that communication is commonly referred to as an exchange of words, ideas and thoughts.... communication is also understanding, receiving and interpreting the messages in the same way as the sender intends.... communication is the process of sending and receiving messages and it will be descussed in the paper.... … According to the paper communications has significant meaning in today's world and as the report progress, a comprehensive analysis of communication and its various factors will be presented....
13 Pages (3250 words) Assignment

Nonverbal Communication Communication-Impacts on Small Business

 This paper discusses the impact of nonverbal communication on small businesses.... Words can have no or insignificant effect if they are not supported by nonverbal communication.... By learning how to interpret the nonverbal communication and practicing the tactics, the business would not only create good communicators but also be having good businesspersons, which is essential for a business to reach its goals.... Effective communication is an essential component of organizational success whether it is at the interpersonal, intergroup, intragroup, organizational, or external levels....
6 Pages (1500 words) Research Paper

Recent Trends in Business Communication

usiness communication has two major functions; internal and external The major internal functions of business communication are information to management, information to employees, and improvement in morale.... The major external functions of business communication are to make relations with the suppliers, sales of goods and services, report to owner-shareholder, report to government, and to create goodwill for the business (Kushal, 2010).... echnology is shaping the mode and means of business communication around the world....
10 Pages (2500 words) Research Paper

Business Communication Unit Activities and Received Knowledge

We were then told about the Effectiveness of Business Communication, definition, need, importance and trends.... The course started with the focus on the history of business communication deriving it from different eras and also telling about different developments chronologically, such as the era before 1600 and so on.... The paper "business communication Unit Activities and Received Knowledge" highlights that the author gained experience working with teams and develop different team working skills that will play an important part in his career....
6 Pages (1500 words) Coursework

International Journal of Business Communication

In the paper “International Journal of business communication,” the author looks at a journal that publishes research dealing with all areas of business.... As much as there might be problems associated with communication and client welfare, Factora has enabled most of these companies to solve these problems.... They help them to control the proper use of money by norm tightening, to have business control over the clients, how to deal with new demands in the market, give those ideas on how not to give up but have another try when communication becomes so hard and a guide on how to find lost or disconnected data among others (Fulk et al, 1991)....
2 Pages (500 words) Essay

The Importance of Effective Communication

… Introduction:Organization communication helps in ensuring business success, promoting human relations within organizations and shielding organizations from troublesome situations.... The modern business requires that workers should not work in total Introduction:Organization communication helps in ensuring business success, promoting human relations within organizations and shielding organizations from troublesome situations.... Therefore, communication is a paramount element in organizational practice, which organizations must give the highest value....
8 Pages (2000 words) Assignment
sponsored ads
We use cookies to create the best experience for you. Keep on browsing if you are OK with that, or find out how to manage cookies.
Contact Us